## Calderdale Valley of Sanctuary
Charity number 1197764
## Annual Report and Financial Statements
for the year ended 31 March 2024
## Calderdale Valley of Sanctuary
## Annual Report and Financial Statements
for the year ended 31 March 2024
|**Contents**|**Page**|
|---|---|
|Trustees' report|2 to 4|
|Examiner's report|5|
|Receipts and payments account|6|
|Statement of assets and liabilities|7|
|Notes to the accounts|8 to 9|
**Prepared by West Yorkshire Community Accountancy Service CIO**
1
## Calderdale Valley of Sanctuary
## Trustees' report for the year ended 31 March 2024
## **Reference and administrative details of the charity, its trustees and advisors**
The trustees during the financial year and up to and including the date the report was approved were: **Name Position Dates**
**Name Position Dates** Laura Beesley Chair Obomate Benibo Secretary Bilikisu Adams Rebekah Ann Hellewell Folashade Ganiyat Ifekoya Lauren Iredale Resigned 18 July 2023 Nurgul Zhamentikova Treasurer Resigned 10 May 2024 **Charity number** 1197764 Registered in England and Wales **Registered and principal address Bankers** St. Augustine's Centre Co-operative Bank Hanson Lane PO Box250 Halifax Skelmersdale HX1 5PG WN8 6WT
## **Independent examiner**
Alan Dodd FCCA **West Yorkshire Community Accountancy Service CIO** Stringer House 34 Lupton Street Leeds LS10 2QW
## **Structure, governance and management**
The charity is a Charitable Incorporated Organisation (CIO) association formed on 2 February 2022 and is governed by a constitution.
## **Method of recruitment and appointment of trustees**
The trustees of the charity are appointed by the members at the AGM.
2
## Calderdale Valley of Sanctuary
## Trustees' report (continued) for the year ended 31 March 2024
## **Objectives and activities**
## **The charity's objects**
To advance equality and diversity for the public benefit for people seeking sanctuary by collaborating as a network of individuals and organisations and promoting activities that foster understanding between people from diverse backgrounds and welcome people who have made Calderdale their home.
To promote social inclusion for the public benefit by preventing people in Calderdale from becoming socially excluded, and relieving the needs of those people within Calderdale who are socially excluded by reason of their refugee or asylum seeker status and assisting them to integrate into society.
## **The charity's main activities**
Calderdale Valley of Sanctuary has continued to facilitate, enable and grow the network of organisations and residents who support our aim to make Calderdale a place of welcome for people seeking asylum and refugees.
This has been achieved through a variety of methods including creating videos demonstrating what our members do to welcome people seeking sanctuary, Creating a video focussing on the strengths of people seeking sanctuary, taking part in campaigns to highlight the huge challenges that the current political and legal system presents to those seeking asylum, raising awareness locally of these issues and connecting members to create events which have a greater and wider impact.
## **Public benefit statement**
In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular equality and diversity.
## **Achievements and performance**
During the past year Calderdale Valley of Sanctuary has made significant progress as both an organisation and as a network of engaged members (organisations) and supporters (residents).
Below we have highlighted a number of these milestones achieved with our partners and helping to deliver the warm welcome for people seeking sanctuary in Calderdale.
- 1) Calderdale Council Library service achieves Library of sanctuary status.
- 2) Refugee Week 2023 involved more partners and events than previous years. Gulwali Passarly (an author who is a refugee) spoke and present the Library of Sanctuary award. A remarkable arts installation based on the theme of compassion was created on a landmark site in Halifax following detailed engagement at St Augustine’s Centre and implemented by local group Sand in your eye.
- 3) Secured 3-year funding from The National Lottery Community Fund to enable us to continue employ our part time Membership Engagement Lead. This role has proved instrumental in increasing both the number of members and those who are actively engaged in our work.
- 4) 68% increase in members (organisations) to a total of 70.
- 5) A wide range of new partnerships including Calderdale Valley of Sanctuary and EdShift resulting in a new project of Brave Boxes of Sanctuary for young people and their families seeking asylum or refugees and a photographic exhibition on the theme of ‘home’.
- 6) Launch of a free workshop for schools with one of our supporters called Connection; Time to rethink Migration following a successful pilot at Brighouse Sixth form college.
- 7) Research with the University of Manchester into the experiences and aspirations for women over the age of 50 who are seeking asylum or refugees.
3
## Calderdale Valley of Sanctuary
## Trustees' report (continued) for the year ended 31 March 2024
## **Achievements and performance (continued)**
- 8) Engagement with The Cranfield Trust to support our Board of Trustees to become more effective.
- 9) Highly skilled volunteers with vital skills in relation to finance and administration joined our team and provided much needed capacity, energy and expertise.
- 10) New funding streams to support Refugee Week and the Brave Boxes.
- 11) Building networks in the Lower Valley in partnership with our member Curious Motion.
## **Financial review**
The net receipts for the year were £9,324, including net receipts of £250 on unrestricted funds and net receipts of £9,074 on restricted funds.
## **Reserves policy**
The charity's free reserves, at the year end were £1,014.
Approved by the board of trustees on 18/7/2024
Laura Beesley (Trustee)
4
## Calderdale Valley of Sanctuary
## Independent examiner's report to the trustees of Calderdale Valley of Sanctuary
I report to the charity trustees on my examination of the accounts of the CIO for the year ended 31 March 2024, which are set out on pages 6 to 9.
## **Responsibilities and basis of report**
As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the CIO's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1 accounting records were not kept in respect of the charity as required by section 130 of the Charities Act; 2 the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed: …………………………………… Name: Alan Dodd FCCA
25/7/2024
## **West Yorkshire Community Accountancy Service CIO**
Stringer House 34 Lupton Street Leeds LS10 2QW
5
## Calderdale Valley of Sanctuary
## Receipts and payments account for the year ended 31 March 2024
|Notes
2024
Unrestricted
funds
£
**Receipts**
Grants and donations
(2)
250
Transfer on incorporation
-
Other income
185
**Total receipts**
435
**Payments**
Salaries NI and pensions
-
Subcontractors
-
Professional fees
-
Payroll fees
-
Room hire
-
Staff expenses
-
Trustee expenses
-
Marketing, website and publicity
-
Refugee week
-
Design and print costs
-
Training
-
Events and activities
185
Running costs
-
Equipment
-
Independent examination
-
**Total payments**
185
**Net receipts / (payments)**
250
**Fund balances brought forward**
764
**Fund balances carried forward**
(3)
1,014|2024
Restricted
funds
£
28,152
-
-
28,152
8,172
1,635
298
366
797
252
755
532
3,820
-
437
882
252
280
600
19,078
9,074
5,068
14,142|2024
Total
funds
£
28,402
-
185
28,587
8,172
1,635
298
366
797
252
755
532
3,820
-
437
1,067
252
280
600
19,263
9,324
5,832
15,156|2023
Total
funds
£
12,950
21,621
-
34,571
-
14,017
6,400
-
178
-
128
1,870
-
1,353
653
1,910
169
2,061
-
28,739
5,832
-
5,832|
|---|---|---|---|
6
## Calderdale Valley of Sanctuary
## Statement of assets and liabilities
|as at 31 March 2024
2024
Unrestricted
£
**Cash funds**
Cash at bank
1,014
**Total cash funds**
1,014|2024
Restricted
£
14,142
14,142|2024
Total
£
15,156
15,156|2023
Total
£
5,832
5,832|
|---|---|---|---|
**Assets retained for the charity's own use** Laptop Sony Vlog video camera with accessories ASVS X415 Laptop Apple iPhone SE
|**Liabilities**
Accruals
Other creditors|2024
£
600
175
775|
|---|---|
The financial statements were approved by the board of trustees on 18/7/2024
Laura Beesley (Trustee)
7
## Calderdale Valley of Sanctuary
## Notes to the accounts
for the year ended 31 March 2024
## **1 Accounting policies**
## **Basis of accounting**
The trustees have taken advantage of section 133 of the Charities Act 2011 and have prepared the accounts on a receipts and payments basis.
There has been no change to the accounting policies since last year.
No changes have been made to the accounts for previous years.
The accounts for the previous period were prepared for the period from 2 February 2022 to 31 March 2023
## **Taxation**
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
## **Fund accounting**
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
8
## Calderdale Valley of Sanctuary
## Notes to the accounts continued
## for the year ended 31 March 2024
|**2 Grants and donations**
Calderdale MBC
Community Foundation for Calderdale (CFFC)
Brelms Trust
Wharfedale Foundation
Other donations
**3 Restricted funds**
Balance b/f
£
The Wharfedale Foundation
-
CFFC Support & Integration
-
CMBC Stronger Neighbourhoods
5,068
Brelms Trust
-
CFFC General Grant
-
5,068|2024
Unrestricted
funds
£
-
-
-
-
250
250
Incoming
£
2,500
4,970
12,700
5,000
2,982
28,152|2024
Restricted
funds
£
12,700
7,952
5,000
2,500
-
28,152
Outgoing
£
420
150
17,768
740
-
19,078|2024
Total
funds
£
12,700
7,952
5,000
2,500
250
28,402
Transfers
£
-
-
-
-
-
-|2023
Total
funds
£
12,700
-
-
-
250
12,950
Balance c/f
£
2,080
4,820
-
4,260
2,982
14,142|
|---|---|---|---|---|
## **Fund name**
The Wharfedale Foundation CFFC Support & Integration CMBC Stronger Neighbourhoods
Brelms Trust CFFC General Grant
## **Purpose of restriction**
Deliver mentoring to writers who are seeking sanctuary
To develop networks and partnerships with our members and supporters To deliver our vision of creating a welcome for those seeking asylum and refugees in Calderdale
For running costs To deliver specific activities as part of refugee week
## **4 Related party transactions**
## **Trustee expenses**
During the year 4 trustees were paid a total of £755, in respect of travel £50, telephone and internet £525 and £180 childcare costs (previous year: 2 trustees, £128 - £59 travel, £45 telephone and internet and £24 childcare costs).
## **Trustee remuneration and benefits**
No trustee received any remuneration or benefit during this or the previous year.
9