Trustees’ Annual Report for the period:
1[st] February 2024 to 31[st] January 2025
Charity name: Calne Foodbank Charity registration number: 1197756
Objective
The objects of the CIO are to relieve persons in the Marden Vale Area who are in conditions of need, hardship or distress in such ways as the Trustees think appropriate. Activities
In furtherance of the first objective, to supply food parcels containing tinned and dried food to ensure a healthy, balanced, nutritious diet for up to 3 days either directly or through partner agencies approved by the trustees and by other associated activities (in so far as they shall be charitable) and (save for purposes incidental and ancillary to those objects) no other purposes. During 2024 the charity has continued to build on the progress made in 2023.
The registration system adopted in 2023 has bedded in and we now have comparison data for 2024 which will inform trustees’ future planning.
Trustees have been able to continue under the principle of trust; that is, clients do not have to produce documentary evidence of need.
A total of 311 households have registered with the Foodbank. This means that 475 adults and 287 children have been supported by the Foodbank at some point since registrations were introduced.
Referrals continue to be taken from Wiltshire Council and other agencies, but anyone can walk in, register, and receive help.
2,792 food parcels have been issued this year, an increase of 13% on 2023.
Despite all the pressures on resources at the Foodbank, the trustees are confident in their reserves policy and will continue to support the needs of the local community.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit:
The trustees of Calne Foodbank are grateful for the guidance provided on the Charity Commission website. All relevant policies are in place and have been updated as appropriate. Volunteers follow the guidelines of the policies. Protections are in place for both volunteers and the clients of Calne Foodbank.
Policy on grant making:
The charity is supported by grants applied for at the discretion of the trustees to help achieve the aims of the organisation. Calne Foodbank has further received ongoing support from Wiltshire Council and Calne Town Council.
Contribution made by volunteers:
Once again, a huge thank you from the trustees to the fantastic contributions of the dedicated volunteers, without whom Calne Foodbank could not operate. There are 29 volunteers, including trustees, each contributing in different ways: collecting donations, serving clients, sorting / checking donations, distributing food parcels, continually updating social media, fundraising, applying for grants, delivering and keeping the premises in good order.
During the year trustees held 2 meetings with volunteers in the Corn Exchange. These were opportunities to explain to volunteers how and why trustees made decisions and there is always an open forum for volunteers to express their opinions. As always, it is a privilege for trustees to receive their support.
The charity has continued to develop good relationships with churches, schools, community groups and other agencies, accepting referrals and signposting clients where appropriate.
The charity continues to be well supported by Wiltshire Council and Calne Town Council. Local supermarkets and businesses have also been very supportive.
Calne Foodbank would simply not exist without the amazing support of the local community.
The primary purpose of Calne Foodbank is to provide support for those in the community who are struggling to cope and to provide food for themselves and those in their household. During 2024 Calne Foodbank has continued to issue food parcels to all who have asked for help, despite the difficult economic conditions. This is largely due to careful planning and setting out and adhering to the annual budget agreed by trustees. Within the budget trustees have allowed for the regular purchase of food to supplement the shortfall in food donations. Trustees have also actively encouraged offers to support the Foodbank through standing order payments into the Foodbank account.
Achievements against objectives set: Regular visits by partner agencies
Performance of fundraising activities against objectives set:
The fundraising team has increased their activities enthusiastically. The team are not given targets to meet in their fundraising, it has been equally important to raise the profile of the charity at community events such as the Duck Race, Calne Bike Meet, Calne Carnival and Christmas Festival.
Statement explaining the policy for holding reserves stating why they are held: The purpose of the Reserves policy is threefold:
1. To ensure that the Calne Foodbank is able to deliver its objective, in a stable and efficient manner, for a minimum period of four months. This period is deemed a reasonable period during which alternative measures could reasonably be expected to be put in place to provide alternative means to support the beneficiaries of the charity.
2. To ensure that all donations are spent efficiently and as soon as practical, on the purpose for which they were intended by the donor ie: in carrying out the objectives of the Foodbank.
3. To provide confidence, to all concerned parties, that the charity is being actively and properly managed.
Review of the Charity’s Financial Position at the end of the reporting period:
Calne Foodbank held cash totalling £82,133 at the end of the period, up from £75,155 at the previous year-end. No other investments are held and no debt. The trustees ensure that any funds not immediately required for day-to-day expenditure are placed on fixed interest deposit, thus maximising investment income.
Income over the period totalled £46,495, down 2.5% from the previous year. In 20242025 this was received from a number of sources including individuals (30%), local authority grants (38%), local businesses, churches and schools (22%) and gift aid, noting though that individual donations fell in the last year, offset by higher grant income. The trustees seek to ensure as broad a spread of income as possible.
Expenses during the period totalled £39,517, up 21% on the previous year reflecting the first full-year of an arrangement with Citizens Advice to provide in-house consultations in our premises and higher purchases of food. The two most significant expenses continue to be rent for the premises (£12,000 pa) and food purchase (£13,031). Other expenses relate primarily to payments to Citizens Advice, maintenance of the premises and utilities.
Looking forward into the next year, we expect to spend an increasing amount of food. Though in-kind food donations have continued to rise in the last twelve months, this has not kept pace with the increased demand for our services.
A description of the principal risks facing the charity :
Risks are a part of life facing all charities and Calne Foodbank is no different. Anything that could prevent Calne Foodbank achieving its aims or carrying out its strategies is a risk.
Risks Calne Foodbank face include:
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damage to its reputation
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physical injury to volunteers
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receiving less funding or fewer public donations
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an unforeseen rise in demand from beneficiaries
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change in the government’s policy on a particular issue, affecting grants or contracts
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turbulent economic or political environment
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acting in breach of trust
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Trustees protection against financial risk
How the above risks are managed by the Trustees also qualifies as a risk.
Type of governing document :
Charitable Incorporated Organisation: Model constitution for a CIO whose only voting members are its charity trustees.
How is the charity constituted? CIO Charity No. 1197756
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees:
When appointing a new trustee, the rules in the Governing Document (in this case, the Constitution) must be followed.
The Governing Document is a legal document and trustees must comply with it. Calne Foodbank Constitution states that:
There should be a minimum of 3 trustees and a maximum of 9 trustees.
‘(1) Apart from the first charity trustees, every trustee must be appointed for a term not exceeding three years by a resolution passed at a properly convened meeting of the charity trustees.
(2) In selecting individuals for the appointment as charity trustees, the appointing body must have regard to the skills, knowledge and experience needed for the effective administration of the CIO.’
Charity’s principal address: 1 Oxford Road, Calne, Wiltshire SN11 8AA
Names of the charity trustees who manage the charity
| Trustee name | Office (if any) | |
|---|---|---|
| Kevin Wells | Chairperson |
| Jacqueline Steel |
Treasurer | |
|---|---|---|
| Emma Boatman |
Secretary | |
| John Watt | Safeguarding Officer | |
| Jane Mason | Deputy Safeguarding Officer |
|
| Kate Morley | Food Procurement |
Cakne Foodbank Reg. Charity 140. 1197756 CHARITY COMM15510 FOR ENGLAND ANO WALES Recei ts and ents accounts CC16a For the period Period start Period end date 314an-25 Section A Receipts and payments Vnrestrict•d lund• RÈsttied Endowment lunds At R•c4lpts naiions Iual& 14.097 14,047 685 Donabons. Church Datn5"LaCal SineSS at$ Lo¢èl groups 2.223 6.814 17.575 2.22J 6.J14 17.575 InreSt on depL&t Fundiasi 92S 925 GfftAd 2.503 46.495 2.503 Sub IpthllGrnu INAR) t•bl•l. 46.49 46N95 AJ P•ym•n Food purcha$o Chn$S vouchers{SaknthttyI Pt0mlse5 rent Premlse8 repalrs1rmmtYe Prnffli¥•¥'eouiprne E¢1CitY W8ier & sth%r• lJ.I31 13031 12.0 431 12.000 431 33 314 SJ3 418 T40(8 & Wffi Sletlorery In$urBnc 4• 520 TraiilitylsBfoguarding Fundr%1 Publldtylintrmahc Cxh 187 107 311 10.089 39,517 11.ollg J9,517 A4A•s•t4nd I•1m•t pur£hMM, •Mtsb PurthaS9 fixed aBBet8 39.517 39.517 pletofr¥eplP1ymVntsj ASTrnf•vB bth4•n Cagh fundy tY¢areDd 6.978 6.gT8 7S.155 75,155 81133 81133
UThrestr¢t¢d lunds Restricted fuTrds 81 ¢•sh h•ld •t UoJls Bank 4367 17.924 12 rMNiih fjwj dewsii 59,942 82.133 whl¢h •¥••t B3 InvM1nI ••••t• Yw Co•t Valu• 31 J•n 2023 B4 J¥¥•ts r•t•ln•d forlh• u•• llon.lood •w¢k CCTV 202ty2021 202W2021 202C¥2021 )2W21 2D2ty2021 293Y2021 2021r2022 2021r2022
)21r2022 2021rL022 2021r2022 Fndp• Ilk•d} É34 El50 FaDsx2 £39 £35 E210 w[K) Sr4 lA1x3 E1X) Alffl £145 202312024 202Y2024 Tgble & thir6 £317 È140 Freezw £293 £175 Fund t• whkh abfjlNy Wlh•n ltsptsunall 85 u#1 Total SignBd by¢JnB ari¥A>truslB85 Dll Wor l the tse6 Oeteol 21.10. as
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ Charity Name Calne Food Bank members of On accounts for the year 31 January 2025 Charity no 1197756 ended (if any) Set out on pages 1 and 2 (remember to include the page numbers of additional sheets)
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I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/01/2025.
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Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:
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accounting records were not kept in accordance with section 130 of the Act or
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the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply.
Date: 23/10/2025 Signed: Name: Claire Kennedy Relevant professional ICAEW qualification(s) or body (if any): Address: 3 Dodford Lane Christian Malford Chippenham, SN15 4DE
1
October 2018
IER
Section B Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
2
October 2018
IER