## **Trustees’ Annual Report for the period: 1[st] February 2023 to 31[st] January 2024**
## **Charity name: Calne Foodbank Charity registration number: 1197756**
## **Objective**
**The objects of the CIO are to relieve persons in the Marden Vale Area who are in conditions of need, hardship or distress in such ways as the Trustees think appropriate.**
## **Activities**
**In furtherance of the first objective, to supply food parcels containing tinned and dried food to ensure a healthy, balanced, nutritious diet for up to 3 days either directly or through partner agencies approved by the trustees and by other associated activities (in so far as they shall be charitable) and (save for purposes incidental and ancillary to those objects) no other purposes.**
**2023 has proved to be a year of considerable progress in the life of Calne Foodbank with two major objectives being achieved.**
**Firstly, following two years in temporary accommodation, and having explored many alternative premises, the trustees managed to secure premises at 1 Oxford Road. Having considered the pros and cons of the premises, a new lease was signed and the move was made on 26[th] May 2023. The move has proved a great success, giving security to both volunteers and clients. Clients continue to visit the Foodbank to collect their parcel.**
**Secondly, the trustees simultaneously introduced a long-planned registration system.**
**On their first visit to the Foodbank clients are asked to complete a registration form, providing details of their name, address, reason for visiting and make up of the household. Crucially, clients are still not asked for proof of need. We act on trust. Clients are then issued with a registration card with a dedicated number. This card is to be produced each time they visit, whereupon the visit is recorded on the session sheet.**
**With information from registrations the trustees are able to produce reliable statistics with comprehensive information. This enables the trustees to make informed decisions for the future.**
_**To date, 205 households have registered. 528 individuals have been supported by the Foodbank.**_
**Referrals continue to be taken from Wiltshire Council and other agencies but anyone can `walk in`, sign up and receive help.**
**Having permanent premises has also allowed Calne Foodbank to work more closely with these agency partners and there may be opportunities for agencies to attend at sessions, offering clients advice and support.**
**2023 has proved a challenging year economically. Covid and the Ukraine War have had a devastating effect on the national economy with a steep rise in the cost of living inflation. In turn, this has adversely affected many households** _**leading to increased demand at the Foodbank – and a decrease in donations**_ **.**
_**2470 food parcels have been issued this year, an increase of 26% on 2022.**_
**Despite all the pressures on resources at the Foodbank, the trustees are confident in their reserves policy and will continue to support the needs of the local community.**
## _**Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit:**_
**The trustees of Calne Foodbank are grateful for the guidance provided on the Charity Commission website. All relevant policies are in place and have been updated as appropriate.**
**Volunteers follow the guidelines of the policies. Protections are in place for both volunteers and the clients of Calne Foodbank.**
## _**Policy on grant making:**_
**The charity is supported by grants applied for at the discretion of the trustees to help achieve the aims of the organisation. Calne Foodbank has further received ongoing support from Wiltshire Council and Calne Town Council.**
## _**Contribution made by volunteers:**_
**Once again, a huge thank you from the trustees to the magnificent contributions of the volunteers, without whom Calne Foodbank would not exist. There are 30 volunteers in all, each contributing in different ways; collecting donations, serving clients, sorting / checking donations, distributing food parcels, continually updating social media, fundraising, applying for grants, delivering and keeping the premises tidy.**
**During the year trustees held 3 meetings with volunteers in the Corn Exchange. These were opportunities to explain to volunteers how and why trustees made decisions and exchange views and ideas.**
**It is a privilege for trustees to receive their support.**
**The charity has continued to developed good relationships with churches, schools, community groups and other agencies, accepting referrals and signposting clients where appropriate.**
**The charity continues to be well supported by Wiltshire Council and Calne Town Council.**
**Local supermarkets and businesses have also been very supportive.**
**The primary purpose of Calne Foodbank is to provide support for those in the community who are struggling to cope and provide food for themselves and those in their household. During 2023 Calne Foodbank has continued to issue food parcels to all who have asked for help, despite the difficult economic conditions.**
**This is largely due to reserves built up during the previous 2 years and with the support of the community, without whom we would not exist.**
**We have not only provided food for clients but, now that we are in permanent premises trustees have initiated contact with more agencies, offering advice to clients. This is an area trustees will build on during the next year.**
## _**Achievements against objectives set:**_
**Moving to permanent premises and introducing the registration system were the 2 main objectives for the year. Both achieved.**
**Trustees have continued to develop relations with a wider range of agencies.**
## _**Performance of fundraising activities against objectives set:**_
**An objective was to set up a fundraising team. The team were not given targets to meet in their fundraising, it has been equally important to raise the profile of the charity at community events such as the Calne Bike Meet and carnival.**
## _**Statement explaining the policy for holding reserves stating why they are held:**_
**The purpose of the Reserves policy is threefold:**
**1. To ensure that the Calne Foodbank is able to deliver its objective, in a stable and efficient manner, for a minimum period of four months. This period is deemed a reasonable period during which alternative measures could reasonably be expected to be put in place to provide alternative means to support the beneficiaries of the Trust.**
**2. To ensure that all donations are spent efficiently and as soon as practical, on the purpose for which they were intended by the donor ie in carrying out the objectives of the Foodbank.**
**3. To provide confidence, to all concerned parties, that the charity is being actively and properly managed.**
**Reserves held at the end of the period amounted to £31,655.**
## _**Rview of the Charity’s Financial Position at the end of the reporting period:**_
**Two particular factors have had a significant impact on the financial position of Calne Foodbank during the Financial Year 23/24: the first has been the securing of permanent premises which has meant a new payment of £3,000 per quarter for rent. Temporary premises, previously occupied, had been free. The second factor has been a sharp increase in expenditure on food items. This has been necessary to meet a rise in demand for food parcels over the period, together with a fall in food donations.**
**Trustees have managed this increasing financial burden by applying for grants (some specifically targeted to raise funds to cover moving costs) and by making appeals to the public for donations. Donors have responded generously to appeals made with, very pleasingly, a significant increase in monthly standing orders and registering for Gift Aid. (NB. Although no Gift Aid is shown on the accounts for this financial year, a sum of £2,500 was collected in February 2024 relating to this period. This will be shown in the accounts for 2024/2025).**
**By adopting such measures, the Trustees have successfully met this increase in financial expenditure whilst retaining good cash flow and ensuring that funds are reserved for rent.**
**Funds are fixed on deposits earning higher rates of interest where possible, whilst always ensuring that sufficient liquid funds are available to meet known liabilities.**
**Total unrestricted income* over the Financial Year 23/24 was £40,166 (compared with income of £44,969 in the previous financial year). 49% of this was received from individuals, and local groups and businesses within the community, with the remaining 51% coming from grants. These grants were primarily received from Wiltshire Council, amounting to £7,119 (70% of total grants received) with an additional £2,500 received from Calne Town Council and £500 from Sainsbury’s.**
***excluding £7,500 owed to other charities as part of a joint grant application.**
**Expenses over the period totalled £32,643, (compared with £9,405 in the previous financial year). 34% of total expenditure was spent on rent (£11,750) and 31% on food items (£10,814). 11.3% of expenditure was allocated to utilities and insurance. We have increased expenditure slightly (£974 this year compared with £259 last year) on training for our volunteers, which the Trustees believe is important in helping us to assist our clients.**
**As always, the Trustees are enormously grateful to the community for their generous response to our appeals. This continues to give us confidence that we will, along with continued prudent management of the accounts, be able to continue to meet the needs of our clients.**
**Fundraising activities are equally important for raising of the charity awareness but contribute less to funds.**
_**A description of the principal risks facing the charity :**_
**Risks are a part of life facing all charities and Calne Foodbank is no different.**
**Anything that could prevent Calne Foodbank achieving its aims or carrying out its strategies is a risk.**
**Risks Calne Foodbank face include:**
- **damage to its reputation**
- **physical injury to volunteers**
- **receiving less funding or fewer public donations**
- **an unforeseen rise in demand from beneficiaries**
**• change in the government’s policy on a particular issue, affecting grants or contracts**
- **turbulent economic or political environment**
- **acting in breach of trust**
- **Trustees protection against financial risk**
**How the above risks are managed by the Trustees also qualifies a risk.**
_**Type of governing document :**_
**Charitable Incorporated Organisation: Model constitution for a CIO whose only voting members are its charity trustees.**
_**How is the charity constituted?**_ **CIO Charity No. 1197756**
## _**Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees:**_
**When appointing a new trustee, the rules in the Governing Document (in this case, the Constitution) must be followed.**
**The Governing Document is a legal document and trustees must comply with it.**
**Calne Foodbank Constitution states that:**
**There should be a minimum of 3 trustees and a maximum of 9 trustees.**
**‘(1) Apart from the first charity trustees, every trustee must be appointed for a term not exceeding three years by a resolution passed at a properly convened meeting of the charity trustees.**
**(2) In selecting individuals for the appointment as charity trustees, the appointing body must have regard to the skills, knowledge and experience needed for the effective administration of the CIO.’**
## _**Charity’s principal address:**_ **1 Oxford Road, Calne, Wiltshire SN11 8AA**
**Names of the charity trustees who manage the charity**
|**Trustee name**|**Office (ifany)**||
|---|---|---|
|**Kevin Wells**|**Chairperson**||
|**Jacqueline**
**Steel**|**Treasurer**||
|**Emma**
**Boatman**|**Secretary**||
|**John Michaux**|**Safeguarding Officer**||
|**Jane Mason**|**Deputy Safeguarding**
**Officer**||
|**Michael**
**Burns**|||
CHARITY COA4MISSION
FOR ENGLAND AND WALES
CAlr* Footlbank
Number
119n56
Recei
tsandpa
ments accounts
CC16a
Forthe period
date
01-Fetk23
31-Jan-24
Section A Receipts and payments
T(A*llur
OIFqb22-
31 Jan 23
Al Recd
Donatyons IMivkli*i¥
Donats5 Church
17,7US
f7,706
823
1,304
$.88f
4755
7.625
2rtr
764
Donabony L(rtll gio
Grants
47
5,723
171#
371
IDieroBt ondèw#
Fundra19
371
278
loWGroES incomefarARI
4T.6
44.969
tsbknl.
Sub ¢ot•l
Tot•1 r•¢•1
40,11
47.ie6
A3 P4yrn•rf•
Fwd purcha
chriXtyJJvwchers (SI¥V1>
PMmi* r•ni
Promi& r•p•1r*moIea
IOMI
1OM14
11,710
I,JZS
3,125
J.12S
EIKtdcty
Waiwa Jth*roge
1,425
82
Tephl
Slab¢wry
In8uw¢e
120
1•4
120
120
83
516
$15
Tr81ngIsttsg3rd
FundFJwng
PUlinfrymI11
sb10t*1
974
97
228
269
710
32143
32,043
9.260
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PurthaxE fix¥$ets
14s
T¢*al p•ymen¢s
¥723
9.409
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¢ash frjndsthls yur4n¢
62J11
62212
31.
7&1S5
61212
Unrestrictsd
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Designat
nds rdJtirrfJ
to C1&2eTh6
ce&
Totsl
B1 fAshfunds held
15.
16M01
12,K4J
28001
31,
75,1
Fwnd
BJ Invv4bngnt •ts
FIMn¢l•l Y•ar
V•lu•31 J4n
2024
Valu• 31 Jan
2023
£5,007
£620
CCTV
2QZ(VZOZI
FArAx2
2021r2022
2021r1022
rkx5
2021QQZI
202J12024
£830
2023n024
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2Q2Y2D
202312024
202)24
£110
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13 APoiL 201
• CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examiner's report on the
accounts
Section A
Independent Examiner's Report
Report to the trustees
Calne Foodbank
On accounts for tho year
onded
3110112024
Charlty no
(if any)
1197756
Set out on page•
1and2
I report to the trustees my examination of the accounts of the above
charity llhe Trusf) for the year ended 31K)1r2Q24
R••ponslbllltles and
ba•ls of report
A8 the charity8 tru8tee8, you are responslbl8 lor th8 prepar8tKin of the
accounts In aOrdanCe the r8quirements of the Charities Act 2011
('the Act.).
I rep)rt In r8sped of my examInatl of the Trust's accounts carrl8d out
under se(Aion 145 of th8 2011 Act and in caryng out my examinatlon. I
have followed all the apFdicable Directions given by the Charity Commission
under sedlon 145(51(b) of the Act.
Independent he ch81ity's gross inccme exceeded £250,000 and l am qualM8d to
examlnerfs statement undertake the examination by belng a qualtfied member of [insert name of
applicable listed bodyll. Del8t8 [ l rfnot applicable.
I have completed my examination. l ¢))nfimi that no material m8tters have
come to my attentIC in connection wth the examination {other than that
disdosed b81ow ') gives me cause to believe that In. any material
respecL'
the accountlng records Yre nol kept in accordance wlth section 130
of the Charities Act. or
the acUnts dld not accord V•ilh the acGounting records., or
the accounts did not ccmply with the applicable requir8ments
Gonceming Ihe fo and content of accounts set oul in the Charities
(Accounts and Re15) Regulations 2008 other than any requirement
that the accounts give a 1rue and fairf wew vthich Is not a matter
considered as part of an independent examination.
I have no concems and have come asS no other matters in connection
with the examination lo vthich attention should be drawn in this report in
order to enable a proper understsrKling of Ihe accounts lo b8 reached.
Ple
delete the words in the brackets rfthey do not apply.
Slgned:
Date:
0910512024
Nam•:
Relevant professlonal
qualificationlsl or body
Retired Bank Manag8r
IER
Oct 2018
111 any):
Addrw3s:
5 Heather Way
SN11 (QR
Section B
Disclosure
Only complete rf the examiner needs lo highlight material matters of conrn
(see CC32, Independent 8xaminab.on of charity accounts: directions and
guidance for examiners).
Give here brief detalls ol
any Items that the
8xamlner wishes to
dlsclose.
No Issu
IER
Oct 2018