2025-01-31-accounts

Trustees’ Annual Report for the period

From May 2024 Period start date To April 2025 Period end date

Charity name: Grosmont Futures CIO

Charity registration number: 1197738

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	To further or benefit the residents of the area served by Grosmont Community Council (GCC), without distinction of sex, sexual orientation, race or of political, religious, or other opinions by associating together the said residents and local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure time occupation with the objectives of improving the conditions of life for the residents.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	To establish or secure the establishment of a community centre and to maintain or manage or co-operate with any statutory authority in the maintenance and management of such a centre for activities promoted by the charity in furtherance of the above objects.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The Charity Commissions guidance documents werereviewed at the June 2024 GF meeting and will be re-visited in June 2025. New trustees were sent a copy of the document to read.

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference N/A Para 1.38 Policy on grant making N/A Para 1.38 Policy on social investment including program related investment

N/A Para 1.38 Contribution made by volunteers N/A Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	Extensive consultation with the community via questionnaires, meetings, open days, social media to establish the needs of the local residents to address rural poverty as identified by the Rural Futures programme. The aim is to reduce social isolation, improve access to services and increase social capital. To this end developing the Town Hall into a Community Hub has been identified as the means of achieving this aim. The project has achieved the planning stage. The National Lottery Community Fund has awarded GCC £300k for the project. The Architectural Heritage Fund has awarded the project £50k and GCC have pledged £30k. After a number of unavoidable delays by the preferred Builder, the Building Stage of the project is due to start on 27thMay 2025

Additional information (optional)

You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41	N/A
Performance of fundraising activities against objectives set	Para 1.41	Gwent Association of Voluntary Organisations (GAVO) awarded £2,000 for the purchase of a commercial dishwasher. The Community Green Energy Fund (CGEF) awarded £11,364 for provision of Audio Visual Equipment
Investment performance against objectives	Para 1.41	N/A
Other		N/A

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	£347.84 0f which £170 is ring fenced for a children’s playground.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	Currently the project is in a formative stage with no incoming or outgoing funds.
Amount of reserves held	Para 1.22	£0.00
Reasons for holding zero reserves	Para 1.22	Currently the project is in a formative stage with no incoming or outgoing funds.
Details of fund materially in deficit	Para 1.24	N/A
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	Currently the project is in a formative stage with no incoming or outgoing funds.

Additional information (optional) You may choose to include further statements	Additional information (optional) You may choose to include further statements	where relevant about:
The charity’s principal sources of funds (including any fundraising)	Para 1.47	N/A
Investment policy and objectives including any social investment policy adopted	Para 1.46	N/A
A description of the principal risks facing the charity	Para 1.46	N/A
Other		N/A

Structure, Governance and Management

Description of charity’s trusts:		None
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution dated 19 May 2023
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Charity Incorporated Organisation (CIO)
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	See clauses 10,11 & 12 of the CIO constitution.

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51	N/A
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	N/A
Relationship with any related parties	Para 1.51	N/A
Other		N/A

Reference and Administrative details

Charity name	Grosmont Futures CIO
Other name the charity uses	N/A
Registered charity number	1197738
Charity’s principal address	Woodbine Cottage Grosmont Nr Abergavenny NP7 8EP

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8	Trustee name	Office (if any)	Dates acted if not for whole **year **	Name of person (or body) entitled to appoint trustee (ifany)
	Lynne Susan Potter	Joint Chair
	Mark Stephen Foord Whitaker	Joint Chair
	Janet Celia Chatfield	Joint Secretary
	Oliver John Harold Huntsman	Treasurer
	Deborah Pauline Nevill	Joint Secretary
	Joanna Wendy Whitaker
	Nicholas Jones
	Sara Fulgoni

Corporate trustees – names of the directors at the date the report was approved

Director name N/A

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year
N/A

Funds held as custodian trustees on behalf of others

Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser N/A Name of chief executive or names of senior staff members (Optional information)

N/A

Exemptions from disclosure

Reason for non-disclosure of key personnel details

N/A

Other optional information

N/A

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Lynne Susan Potter Position (eg Secretary, Joint Chair Chair, etc) Date 20th May 2025

Grosmont Futures CIO

Accounts for theyear to 31 January 2025		£	£
Income
Donations		170.00
Grants received		2,999.72
Total Income			3,169.72
Expenses
Launch expenses		826.29
Total Expenses			826.29
Excess of income over expenditure			2,343.43

Reconciliation of Cash

Opening Cash at 1 February 2024			4.41
Excess of Income over expenditure			2,343.43
Closing balance as at 31 January 2025			2,347.84

Breakdown of Miscellaneous Expenses
	Date
Lynne Potter expenses re event insurance	29/04/2024	71.68
Jan Chatfield Prosecco	29/04/2024	96.00
Jan Chatfield misc launchparty	30/04/2024	49.72
Jo Whitaker launchpartymisc	30/04/2024	140.29
Mark Whitaker launchpartymisc	30/04/2024	18.60
Angel Inn Celebration catering	18/06/2024	450.00
			826.29

All expenses approved by two committee members and supported by valid expense vouchers

Agreed to Bank Statement