CHARITY REGISTRATION NUMBER: 1197721 Josephine Butler Junior Common Room CIO Unaudited Financial Statements 31 July 2024 HARRISON HOLT Chartered Accountsnts High Park Farm Kirkbymoorside York Y062 7HS
Josephine Butler Junior Common Room CIO Financial Statements Year ended 31 July 2024 Page Trustees, annual report Independent examiner's report to the trustees Statement of financial activities Statement of financial position Notes to the financial statements
Josephine Butler Junior Common Room CIO Trustees. Annual Report Year ended 31 July 2024 The trustees present their report and the unaudited financial statements ofthe charty for the year ended 31 July 2024. The Tru51ees present their report wrth the financial statements of the ch8rity for the year ended 31 July 2024. followng incorporation on 31 January 2022 and subsequent 18 month a¢counling period. Prior lo this. the charity fomied part of the wder Durham University framework. The trustees have adopted the provisions of Accounting and Reporb'ng by Charities.. Statement of Recommended Practice applicable lo charities preparing their accounts in accordance wth the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 leffeclive 1 January 20191. Rofvr•n¢o and admlnlstrntlvo d•tsll$ Registered charity name Josephine Butler Junior Common Room CIO Charrty r•gl#traOn numbor 1197721 Prlnclpal offlc• Josephine Butler College South Road Durham DH1 3DF Th• trusts•8 Ms H Cheung Mr D A Evans Ms R l Gibbons Ms H E Murther Mr D J Stuart (Appointed 1 July 20241 (Resigned 31 July 20241 (Resigned 30 June 20241 JCR Pre•ldont Mr D J Stuart- served 1 July 2023 10 30 June 2024 Ms H Cheung- serving 1 Juty 2024 to 30 June 2025 Flnance and Commercial 8orvic•s Officer IFACSOI Mr Aman Huq - served 1 July 2023 to 30 June 2024 Mr Ben Prior- serving 1 July 2024 10 30 June 2025 Ind•p•ndent examlner Philip J H Holt FCA FCIE High Park Fami Kirkbymoorside York Y062 7HS
Josephine Butler Junior Common Room CIO Trustees. Annual Report (¢Onllnu8 Year ended 31 July 2024 Structure. governance and management Governing document The Josephine Butler Junior Common Room CIO lllhe Charty" the CIO" or'the JCR") is a Charitsble incorporated organisation Controlled by the rules of rts goveming document, the Josephine 8uller College JCR Standin9 Orders, ratified and adopted on 25 January 2022. The JCR was registered the Charity Commission in England and Wales with a Foundation Conslilulion on 31 January 2022. R•crultm•nt and appolntmont of now Tw$to0s The JCR appoint$ members as trustee$ either to fill a vanCY or a$ an addition to the exisb'ng tru$tee$. The rules lor trustee appointments are contained in the Constitution. The Constitution divides trustees into types.. those who are not current studen15 of Durham Universty I'exlemal'l,. and those who are either current studen15 01 Durham Universrty or have recently graduated within the past 12 months. These are Associate Members of the charity. There should be betsveen fv40 and five exiernal Iruslees and beeen one and four student trustees. As of 31 Juty 2024 there were hvo external trustees and 40 student tnjstees. Appointment of a sludenl Iruslee Is made for the period of one year and, provided that the sludenl Iruslee remains a member of the JCR. the trustee is eligible for fe-elecb'on annually. subject to approval from the existing Iruslees that their appointment adds sufficient skills. knovledge and experience to the Board. One such appointment was made in the year. Appointment for an external trustee is made for a period of up lo four years Isave for the first Iru51ee$ who were appointed on stsggered lems lo support effe¢tive transilionl by ordinary resolution of the Iruslees. External trustees recrui(menl processes are devise¢J ad-hoc as and when required. No such appointments were made in the year. The Charity nne$ lo recruit for add'Onal external trustees wth the appropriate ¥killset to enhan the governance of the Student body. IndUcOn and tralning of now Tru5tO•8 After new Iruslees have been elected. they receive induction infomiatson which includes relevant documentation in¢luding a ¢opy of the Josephine B(rtler College JCR Conslrtulion, and A¢¢ounls and rninutes of recent meetings. The role of each trustee. their duties and responsibilities are laid out within the JCR Constitution. Trustees are signposted to and encouraged to read helpful documents made available by the Charrty Commission such as 'CC3'. The Essential Trustee, and safeguarding guidance. Oryanlsatlonal structure The JCR elects members to serve on the JCR Executive Commrttee which acts as a Management Committee. The JCR Executive meets al least bi-ternily and there are various sub committees including those for finance, art5, environment and ethics, student welfare elc. In total, there are approximately 250 volunteers who deliveT the various functions of the JCR. Roles and responsibilities are detailed in a Standing Orders document and organisational policy framework, wth volunteer posits'ons supported and overseen by relevant members ofthe JCR Executive. All policy, planning and major financial or stralegic decisions must be ratified by the JCR at large having been discussed by the JCR Executive who may seek guidance from the Iru5tee5 when appropriate or required. Operational decisions on a day to day basis are made by the appropriate people who have responsibilty for their areas of activty.
Josephine Butler Junior Common Room CIO Trustees. Annual Report (¢Onllnu8 Year ended 31 July 2024 Structure. governance and management icoledj Related parties The JCR is Intrinsical linked wth Durham Universty. The Universrty currentsy provides a number of adminislralion services forlhe JCR. such as the collection of membership fees. provision of office space, operation of payroll and human resource services. The JCR is also intrinsicalty linked to Josephine Butler College. All mernbers of the JCR are asswned to Josephine Butler College for the duration of their studies on enrolmenl at Durham University. The JCR Office 15 located wthin the College building and the vast majority ol the JCR'S functions le.g. meebngs. events and operations) occur within the Josephine 8utler College Sile. FUrthemio. many of the JCR'S operations, such as ils events, require considerable liaison with Josephine Butler College staff. Risk management The trustees have a duty lo i¢Jentsfy and review the risk to wl)ich the Charity is exposed and to ensure appropriate controls are in place lo provide reasonable assurance against fraud and error. Risks and Controls are recorded in a Risk Regisler and the Risk Register is reviewed on an annual basis. Objectives and activities Charlt*bl• obJ•ct The charitable object of the CIO is the advancemenl of education of Students at Josephine Butler College, Durham University I'lhe Studentsl for the public nefft by.. promoting the interests and welfare of the StLKlents during the course of study and representing, supporting and advising the Sludenls., being the regnISed represenlalive channel befven the Students and Josephine Butler College and any other external bodies". and providing social, sporting, cultural and recreational activities and forum$ for discu$$ions and debate for the personal development ol the Student$. ActSvitiè• The JCR is a democratic students, union run by students th two elected sabbatical officers. The JCR oversees its own affairs, including budgets, elected officers and events. All members can vote on issues, use the JCR'S facilities and get involved in the wide range of activities that are run by the JCR. The JCR provides members th opportuniti'es lo leam new ski115, experience new perspectives and become student leaders. taking control of their JCR lo change rt for the bettement of their fellow students. There are regular JCR meetings which allow JCR members lo vote upon matters ranging from the Creation of a new Club or society. through to the redevelopment of facilities. These meetings also allow for the election of new members to the Executive Committee and other delegated roles. Those elected are dedicated lo the running of the JCR and representing the interests of JCR mernbers. The JCR manages Josephine Butler College students, inVoement in sports, societies. committees. the arts and the organisatton of a wide range of events and aclivrfies.
Josephine Butler Junior Common Room CIO Trustees. Annual Report (¢Onllnu8 Year ended 31 July 2024 Objoctivgs and activities fcontinued) Public benefrt Seclitsn 4 of the Charities Act 2011 requi$ all charities lo meet the legal requirement that ils aims are for the public benefit. The Trustees confimi that they have Complied wf(h the duty lo have due regard to the Charrty Commission's general guidance on public beneffit. The Charity Commission states that there are fv40 principles to be met in order to show that an organisation's aims are for the public benefit.. There musl be an identifiable benefft or benefits", That the benefrt musl be to the public, or a sufficient seth.on of the public. The Trustee$ are satisfied that the aims and objectives of the charity. and the artivrtie$ reported on above, meet these principles. The Trustees have reviewed the outcomes and achievements for the year lo ensure that they remain focused on our charrtable aims and continue to deliver benefrts lo the public. We have complied with the duty under the Charrties Act 2011 to have due regard to public benefrt guidance publisheLI by the Commission. Achi8vem8nt8 and p8rlorniance The JCR provided a signthcanl number of opportunities for students. involvement in sports, societies, committees, the arts and the organisation of a wde range of events and ath"vilies during the year under review. Two College 8alls were delivere¢J in this reporting year. held in DKember 2023 and June 2024. The JCR recognised many individuals for their significant contributions to the charrtable activity of the JCR at it5 Annual Award5 in May 2024, including 5 conferring Life Memberships ofthe JCR. Many members of the JCR also received awards from our close partner Josephine Butler College al Iheir'colours, formal dinner in May 2024. in recognition of their SnKant contributions to student development al the College, aligned with our charitable objecl. Flnanclal rnvlew During the period. the Charity received donations amounting lo £- {2023.. £1451. During 2023. the Charity received a gift of cash and tsngible fiKeil assets amounting lo £130, 156 to provide the seed capital for the Charity. Grant funding from Outham University tolalling £15.038 12023.. £14,243). In addition. the charitable activitses of the CIO and other sponsorship generated £139,208 12023.. £139,344>. Expenditure on raising lunds amounted lo £59512023.. £6721. The lolal expenditu on charitable activities amounted lo £159.55612023." £250.9791 wi(h govemance an¢J other reSoUe$ expensed lolalled £90012023.. £1,700) during the period. The overall deficit for the period amounted to £6,80512023.' surplus £30,537). The lolal reserves al the period end stsnd at £23,732 12023.. £30.5371. The lolal fixed a55et5 of the charity amounted lo £4,55212023 £5.5471 followng the transfer of assets and operab'ons to the Charity by Durham University in the previous financial year.
Josephine Butler Junior Common Room CIO Trustees. Annual Report (¢Onllnu8 Year ended 31 July 2024 The trustees, annual report was approved on 29 May 2025 and signed on behalf of the board of trustees by.. Mr D A Evans Trustee Ms H E Murther Trustee
Josephine Butler Junior Common Room CIO Independent Examinerfs Report to the Trustees of Josephine Butler Junior Common Room CIO Year ended 31 July 2024 report lo the trustee5 on my examination of the financial statements of Josephine Butler Junior Common Room CIO I'lhe charty'l for the year ended 31 July 2024. Rosponsibiliti8s and basis of rnport As the trustees of the charity you are responsible for the preparation of the financial statements in accordance with the requirements of the Charrtie5 Act 2011 I'lhe Act'i. l port in respect of my examination ol Ihe charity's financial stslements carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 14515llbl of the Act. Independent examiner's statoment I have completed my examination. I confimi that no material matters have come lo my attents'on in connection with the examination giving me cause lo believe that in any material respect.. aOuntrn9 records were not kept in respeth of the charity as required by Section 130 of the Act., or the financial statements do not a¢1 wrth those e0rd$." or the financial stslements do not compty wth the applicable requirements concerning the lomi and Content of accounts set out in the Charities {AOnIS and Reports) Regulation$ 2008 other than any requirement that the accounts give a 'lrue and fair, view which 15 not a matter considered as part ol an independent examination. I have no concerns and have come across no olher matters in connection wrth the examination lo which allenlion should be drawn in this report in order lo enable a proper understanding of the accounts to be rea¢hed. Philip J H Holl FCA FCIE Independent Examiner High Park Farm Kirkbymoorside York Y062 7HS 29105125
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Josephine Butler Junior Common Room CIO Notes to the Financial Statements Year ended 31 July 2024 General inforniation The charty is a public benefit entity and a registered charity in England and Wales and is unincorporated. The address of the principal office is Josephine Butler College, South Road, Durham. DH1 3DF. Statemènt of complianc• These financial statements have been prepared in compliance wth FRS 102, The Financial Reporting Standard applicable in the UK and the Republic of Ireland,, the Slalemenl of Recommended Practice applicable lo charthes preparing their accounts in accordance with the Financial Reporting Standard applicable in Ihe UK and Republic ol Iland IFRS 1021 (Charities SORP IFRS 10211 and the Charitses Act 2011. Accountlng policles Ba¥1$ of preparatbon The financial stslements have been ppared on the histori1 cost basis. The financial statements are prepared in Steding. which 1$ the fiJnctional currency of the entity and rounded to the nearest £1. The current year figures report the ath'vrties of the charrty for the year ended 31 July 2024. The comparative figures report the aclivales of the charity for the 18-monlh period from 31 January 2022 10 31 July 2023. Golng concorn There are no material uncertainties about the charity's abilrty to continue. Dls¢losure exemptlons The charity does not include a cash flow statement on the grounds Ihat it is apptying the Charities SORP IFRS 1021 for smaller charilies. Judg•m•nts and key s¢)Ur¢ of •stimation uncertainty Estimates and judgements are ¢onlinually evaluated and are based on historical experience and other factors, in¢luding expe¢talion$ of fvIU events that are believed to be reasonable under the circumstances. The charty makes eslim*es and assumptions conceming the future. The resulting accounting eslimales and assumptions 111. by definition. seldom equal the related actual results. The estimates and assumptions that have a significant risk of causing a material adjustment to the carrying amounts of assets and liabilities, within the next financial year, are the levels of future funding and expenditure on charitable activits"es.
Josephine Butler Junior Common Room CIO Notes to the Financial Statements {¢onthued) Year ended 31 July 2024 Accounting policies (continued) Fund accounting Unrestricted funds are available for use at the disClon of the trustees to further any of the charity's purposes. Designated fvnds are unrestricted fiJnds eannarked by the trustees for particular fijture project or commitment. Reslnctetl funds are subjected lo restr"ctions on their eypendrture deClad by the donor or through the terms of an appeal. and fall into one oflwo sub-dasses." reslricled income ftjnds or endowment funds. Incoming resources All incoming resources are in¢luded in the statement of financial activities when enlillemenl has passed lo the charity, il is probable that the economic benefits associated wth the Iransathon will flow lo the charity and the amount can be liablY measured. The followng specific policies are applied to particular categories of income.. income from donations or grants is recognised when there is evidence of entitlement to the grft, receipt is probable and its amount can be measured reliably. legacy income is recognised whèn receipt is probable and enlrtlement is e5tabliyhed. income from donated goods is measured at the fair value of the goods unless thSs Is impracli¢al to measure reliabty. In vA)Ich Case the value is derived from the cost lo the donor or the eslimaled resale value. Donated facililies and services are recognised in the accounts when received if the value Can be reliably measured. No amounts are included lor the contribution of general volunteers. income from contracts lor the supply of services is recognised with the delivery of the contracted service. This is classthed as unrestricted funds unless there is a contractual requirement for Il to be spent on a particular purpose and relumed if unspent, in which Case it may be regarded as $triCted. 10
Josephine Butler Junior Common Room CIO Notes to the Financial Statements {¢onthued) Year ended 31 July 2024 Accounting policies (continued) Resources expended Expendrture is recognised on an accruals basis as a liability is incurred. Expenditu includes any VAT which cannot be fully recovered. and is classified under headings of the statement of financial activities to lch it relates.. expenditure on raising funds includes the costs of all fvndraising activities, events, non- charitable trading activities, and the sale of donated goods. expenditure on charitable activities includes all costs incurred by a charity in undertaking activities that further ils charitable aims for the benefit of rts beneficiaries, including those support costs and costs latyn9 lo the goveman¢e of the Charity apportioned lo charitabl& activities. other expenditure in¢lutJe$ all expenditure that is nether related lo raising funds for the charty nor part of rts expenditure on charitable activities. All costs are allocated lo expenditure categories refle¢b"ng the use of the resource. Direct costs attributable lo a single activity are allocated directty to Ihal aclivrty. Shared costs are apportioned beeen the activrties they contribute lo on a reasonable. iusbfiable and consislenl basis. Tangibl8 asséts Tangible assets are inilialty recorded It cost. and subsequènuy Staled atcosl less any accumulated depreciation and impairment losse5. Any tangible a55e15 carried al revalued amounts are rectsrded al the lair value al the dale of revaluation less any subsequent accumulated depreciation and subsequent accumulated impaimienl losses. An increase in the rying amount of an asset as a result of a revaluation, 1$ recognised in other recognised gains and losses, unless rt revetses a charge for impairment that has PTeviously been reco9nised as expenrtu V4ilhin the stslement of financial activities. A decrease in the earrying amount of an asset as a resutt of revalu*ion. Is recogniseil In other COgnised gains and losses, ex¢ept to which il offsets any previous revaluation gain, in whi¢h se the lo$$ is Shown within other recognised gains and losses on the statement of financial acts'vth'es. Deproclatlon Depreciation is calculated so as lo wrrte off the cost or valuab.on of an asset. less its residual value, over the usefvl economic lrfe of that asset as follows.. Technical equipment Fixtures and fittings Sports equipment 12% straight line 20% straight line 25% straight line Stocks Stocks are measured at the lower of cost and estimated selling price less costs to complete and sell. Gost includes all costs of purchase. costs of conversion and other costs incurred in bringing the stock lo its present location and condrtion. 11
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