2023-03-31-accounts - 1st Keyham (St Mark) Scout Group

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Annual General Meeting 22nd September 2023 7.30pm at Scout Hut

1st Keyham AGM – 22nd Sept 2023

Agenda

Welcome
Approve GSL’s nomination for Chair 2023/24
Apologies
Welcome From Chair
Approval of Minutes from AGM 2022
Elections and Appointments
a. To elect Group Secretary 2023/24
b. To elect Group Treasurer 2023/24
c. To elect new Executive Members
d. Confirm existing members would like to continue
Annual Reports and Account 2023/24
a. GSL Report
b. Squirrels Section Report
c. Beaver Section Report
d. Cub Sections Report
e. Scout Section Report
f. Explorer Report
g. Treasurer’s Report and Accounts
Presentation of Youth and Adult awards by District Commissioner
Presentation of Squirrel, Beaver, Cub and Abigail Hamilton (Scout) Awards
Close of AGM Business

1[st] Keyham (St. Mark) Scout Group Annual General Meeting 2022 1st Keyham Scout Hut

	1st Keyham (St. Mark) Scout Group Annual General Meeting 2022 1st Keyham Scout Hut
Attendees:	Fiona Crossland (GSL), Chris Morton (DGSL), Sam Crossland (CSL), Tracey Cooke (BSL), Nikki Barnett (BSL), Cordelia Dawson (ABSL), Danielle Wilson (SQSL), Kris Gregory (ASQSL), Katie Treble (ASQSL), Abi McGurk (ASQSL), Chelsea Sergeant (ASQSL), Larrah Thompson (ASQSL) Jessica Hadfield (CSL), Joe Davies (ACSL), Jan Davies (CSL), John Davies (DC), Andy Booth (ASL), Sherri Sheaff (Chair), Kizzy Wroath (Secretary), Laura Joyce (Exec Member), Marie Louise, Maisie, Matt, Emma, Caroline, Parents, Young People, District Representatives and other Leaders
Apologies:	Tristan Sheaff (Exec Member), Elena Morosanu (Treasurer)
Item	Description
1	Welcome and introductions. Fiona welcomed all to the AGM. Sherri thanked 1stKeyham for successful group and highlighted that 1stKeyham has 200 members, participated in 17,140hours and 759 nights away Introduced District members attending John Davies, DC and Martin?
2	Approve GSL’s nomination for Chair Fiona asked for approval of nomination of Sherri Sheaff to continue as Chair. Approved by Danielle. Running of the AGM passed to Sherri.
3	Apologies Tristan Sheaff and Elena Morosanu
4	Welcome from Chair
5	Approval of minutes from AGM 2021-2022 Approval of minutes proposed by Sherri Sheaff, Seconded by Sam Crossland.
6	Elections and Appointments Secretary – After the 2021-22 AGM meeting Kizzy Wroath offered to become Secretary. This was agreed by members of the Executive Committee. Approval of nominations for Kizzy to continue. Treasurer – Current Treasurer has agreed to stand again. All the existing members agreed to continue as Trustees.
7	Annual Reports and Accounts The annual reports were read out by section leaders and Treasurer report read out by Sherri (copies in booklet). Trustee Board Members approved the final accounts.
8	John Davies - District Commissioner District report
9	John Davies - District Commissioner Gold Damboree Badge - Tracey Cooke 10 years of scouting – Andy Booth Commissioner’s Commendation Award – Nikki Barnett Most improved Squirrel - Elsie Barnies Most Improved Beaver - Alex and Nora Wednesday Cubs – Liana Thursday Cubs-Robin

	Thank you to Oscar and Hayden from Senior leadership team	Thank you to Oscar and Hayden from Senior leadership team	Thank you to Oscar and Hayden from Senior leadership team
9	Abigail Hamilton Award John described the history of the award, which is an award for endeavour. This is for the scout who has tried the hardest and keeps coming back from challenges – Bailey Barrett
11	Sherri thanked everyone for attending and closed the meeting.
Minute taker:	Kizzy Wroath
Signed:
Date:	26thSept 2023

– - Group Scout Leader Report 2022 23

I am delighted to welcome you all here today. Our group continues to grow from strength to strength with high numbers in all sections and many fantastic activities both in the hall and outside it. Our newest section Squirrels have thrived with many squirrel parents joining as new leaders - Welcome to you all.

Following this you will hear all about the activities all the sections have been involved in over the past year. They have been very busy with 1989 badges awarded to our young people from 1/9/22 - 31/8/23!

I would like to welcome the member(s) of Plymouth District who are attending this meeting, and take the opportunity to thank them and the District as a whole, for all the help they have given our group over the past year.

I would also like to say a special thank you to all the leaders for all their hard work putting on amazing programs for our young people. I want to especially thank Chris and John for supporting me when I was away over the Summer.

The young people are the key to the group. I would like to thank all the squirrels, beavers, cubs, scouts and explorers for attending both weekly sessions and the other activities and camps we put on. You are the reason we have this group, and you are the reason why we want to make scouting a positive experience for you. I also need to thank all the parents and carers for all your support.

We would like to take this opportunity to ask our parents if they would be able to help us. We are very lucky to have our own hall and land, but this takes time to look after. We are planning to have a regular work afternoon on the first Sunday of every month from 1pm to 3pm. This would involve general tidying up of the hall and the grounds, but will also include jobs such as installing the plastic roof of the master of arms area, touching up the paint within the hall etc. We would be very grateful if any parents/friends/supporters of 1st Keyham would be able to help on these afternoons - Many hands make light work - The first afternoon is planned for Sunday 1st October, there will be further details on our Facebook page.

Thank you all for your support this year as we look forward to another successful year at 1st Keyham.

Fiona Crossland - GSL

- Squirrels AGM Report 2023

Now 19 months since Squirrels launched at 1st Keyham we’re able to deliver our very first full year report! Since last year we’ve seen 8 Squirrels move up to 1st Keyham Beavers and 2 have since moved to 9th/21st. 3 Young people have exited the movement, only 2 without completing Squirrels.

We currently have 24 Squirrels with 16 on the waiting list. We’ve awarded an incredible 404 badges, including 11 Chief Scout Acorn badges! We currently have 10 leaders, and have recruited 1 other occasional helper for camping trips. I’d like to take the opportunity to extend a huge thank you to our Leadership team: Claire, Dave, Kris, Larrah, Abi, Matt, Katie & Beth and Young Leader Georgia. An extended thank you to Cordelia who helped us set up our Drey and has since refocused on Beavers but has been an exceptional leader and organiser of leaders for the last 19 months!

Speaking of camping trips, we’ve now achieved 3 nights away for the youngest section! Starting with a sleepover at the Hut organised by Dave, where he achieved his Nights Away permit, followed by a Zog themed camp at Blindman’s Wood where Danielle (I) achieved her (my) Night’s Away Permit, and most recently, Claire ran a Going on a Bear Hunt Camp at Blindman’s Wood, towards her Nights Away Permit!

We’ve continued to blow minds with our Squirrely abilities! And have engaged in a huge range of activities that have encompassed core scouting skills, fun and life skills. We’ve been on external visits including:

Care Home visit to sing and play games for our Kindness project
Fire station
St Mark’s Church
Synagogue
Theatre to see Hey Duggee
Stargazing on the Moors
JUMP for our 1st Birthday party
Radford Lake for tracking and bird feeding
Bowling
Allotments
Tinside Lido for SUP and Kayaking
Rockpooling at Wembury

We’ve welcomed visitors to the hut for activities such as:

The Bug Man
Street Dancing
Mama Nutkin
Christmas Elf

And besides all of that we’ve achieved a huge amount of fun activities such as:

Kindness to ourselves and others
IET Lego sessions
International celebrations
Remembrance

Parliament week
Disney confidence sessions
Carol Concerts
Pyjama Party
BSL & Makaton
Keyham Nature Day
Burns Night & Highland games
Code of conduct
Cake fundraiser
Eid- hut decor for our guests
Aircrafts
Cooking
Healthy food
Minibeast hunt and caterpillar hatching
Story Night
Mindfulness
Soap carving and clay modelling

Squirrels have been an uphill battle in many ways, trying to prove time and time again how brilliant and capable our Squirrels are and they continue to prove everyone (including us) wrong all the time. But I’d like to take the opportunity to extend some specific thanks for being our keenest and most supportive advocates. Awards.

Inc. Most improved Squirrel of the Year: Elsie Barnes

Beavers AGM report 2023

Hello all, it has been another action-packed year since we were last here. There has been no end of fun, activities and learning. In the last 12 months our beavers have earned in total 552 badges. Here is a range of activities that we have been up to. We have done science experiments, learning various skills using footballs, we have done work around digital maker, we have learned about international scouting which connected to JOTI, alongside this the beavers got to taste various foods from different parts of the world.

As the darker nights drew in we focused on space and looked at constellations and learned about bonfire night. The beavers learned some songs and made decorations ready for the Christmas tree festival and we ended the year with a Christmas party. The new year saw us return with archery as our first session. We have done the builder badge (which seems to be a favourite one amongst many of our beavers).

We did some work around Chinese new year and Shrove Tuesday where we made pancakes. Also we looked and learned about American independence day. As spring arrived we did our gardeners badge, litter picking and discussions around conservation. Another favourite activity is the flying angels and nerf guns which we fit into our programme when we can.

We have covered lots on our safety badge over the last 12 months such as water, road, rail and safety in the home. This involved various guests coming in to do talks and demonstrations. We also had a visitor from HSBC bank to do money skills.

With having a new king this year, we have done some activities about the royal family and had a coronation picnic activity day where we dressed up. This was great fun even the adults joined in.

As the weather warmed up we got outside more and did our cyclist badge, fire lighting, pioneering and various sporting activities. We have done work around disability awareness.

Some trips and offsite activities we have done over the past year have included mount Edgecombe, Devonport dome, Emmanuel church for bell ringing, ham woods, ernesettle woods for some pond dipping and bug hunts, and paddle sports at tinside lido. We have also had various camps which have been great fun.

Some events we have done include St Georges day, District Beaver activity day, Remembrance day.

We have a fun filled programme starting to take shape already with lots of activities planned and a few visits and visitors coming.

Finally, I would like to thank my team Nikki, Kiera, Liam, Caroline, Cordelia, and Shane. Also, a mention to Chris who has been helping with the planning and running of beavers too. A huge thanks also goes to our amazing young leaders Katie and Freya who are very much part of our team. Also thank you to some leaders from other sections who have stepped in to help us on section nights, trips and camps when needed.

‘Bears’ Cub Pack Report for 2022-23

This year's report could really be summed up in three short phrases "We did lots of Scouty Stuff" "The Cubs enjoyed themselves" and "Our Numbers are Up" think that pretty much covers it!

But, for those that like a little more detail: Our Numbers are now up to 21 with 2 more due next week, so that's excellent news and, just as good, we have seen the return of Amy to Scouting who has now joined us as our Young Leader 'Nkima' and has already proven to be a great asset to the Pack and a very firm favouritewith the Cubs. Over this year the Cubs have earned loads of Badges (196 including 2 x Silvers - well done Rhys and Flynn) and taken part in all sorts of activities and events, some of which have been:

Shooting (twice), Internet Safety, 10 minute Challenges, Remembrance Parade at Devonport Park, an Orienteering Incident Hike at Saltram House where as they got to each point they had to deal with an incident, anything from First Aid to Person Rescue, Nuclear Bucket to Compass Work Etc.

They've done Curling, Stilt Walking, Halloween Party and Parliament Week, Archery (3times), Panto at St. Bartholomew's, Keyham Nature Day at the Hall, Christmas Cards and Letters to a Cub Pack in the Falkland Islands (unfortunately we never received anything back). They've had Adventure Golf, Karting, Hand Chimes and 3 x Silly Games Nights. Naturalist, Road Safety and Emergency Aid. Saint David and the Patron Saints, Artist, Laser Tag, Bouldering, World Challenge Award, Navigator Stages 2 and 3 and a visit to the National Marine Park and National Aquarium.

There's been Bug Hotels, Ident Charts, Seed Sowing, Insect Surveys Etc. All with Green Minds. Jungle Dances, Country Code, Twangers, Disability Awareness, Team Building, Practical Leadership Tasks and Challenges, Climbing Wall, an Activity Day at The Scout Hut that included building Giant Twangers, Light Fires, Cook Lunch, Eat, Wash Up, Silly Games and Build a Seesaw - a little wobbly but it worked.

Oh, and we had Camps at Gilwood in April and Oakmead in August where they did loads of stuff and had loads and loads of fun, especially the Slack Line across the River.

So, massive thanks to Nushka, Bagheera and Nkima, without you we couldn't put on anywhere near the Programme that we do. Also many thanks to the Group Leaders and Exec and, most importantly, to the Parents (without your support we wouldn't have any Cubs) and to The Cubs themselves - as always you've been great and, without you, there'd be no 'Bears'

Many Thanks Baloo and Chil

Cubs “Eagles” Report 2023

We have had yet another busy year, with 30 Cubs on the books. During the last year the Cubs have taken part in many activities, these include (but not limited to!); a visit to a reptile shop, the Climbing Hangar, Ham Woods, a night at the 360 Dome, Parliament Week, Archery, Making Paper, Fire Lighting, Fencing, First Aid, Pioneering, and much much more. We also took part in the Remembrance Day Parade at Devonport Park, JOTI, St Georges Day and Tug Of War.

We have had 2 camps so far this year, a May camp with 21 Cubs where they planned then bought food for a 2 course meal and cooked over fires. We also had a Medieval themed Summer Camp at Glen Holt with 20 Cubs, with a day trip to the Maize Maze in Cornwall. A BIG thankyou to all the leaders who were able to help on this camp, it would not have been possible without your help!

During the last year we the Cubs have earned just over 500 badges, including 7 Chief Scout Silver awards, the highest award a Cub can earn. Some of the badges they have earned include; Teamwork and Team Leader Challenge awards, Backwards Cooking, Book Reader, Chef, Global Issues, Money Skills, Photographer, Hobbies, Pioneer, Scientist, Community Impact, Lead Plan and Represent YouShape awards, and many many more.

As always we would not be able to run an exciting program without the support and encouragement of the group leadership team, all the leaders who help us run activities during the year, the parents and especially the Cubs who come back week after week.

The Cub Leadership Team

Scouts Section Report 2022-23

Our numbers have increased by about 1/3 over the past 12 months with Monday nights now pretty much at capacity at 25 young people.

This year the Scouts have taken part in lots of active pursuits. We’ve been Ice Skating, climbing at the Climbing Hangar, taken part in Dungeons and Dragons sessions as well as watching a local pantomime.

Some of our Scouts participated in the Keyham Nature Day which was organised to showcase our role in the rewilding of Keyham. If you visit the 360 Dome at Devonport Market Hall, you will see the film that was produced with our young people who contributed in their own words.

Other activities have included Navigation, with plenty of hikes and local walks to practice our skills. Water Activities which are still ongoing, a visit to the aquarium and most recently the Cardboard Boat Race on the Barbican which is always lots of fun.

We’ve had a busy camping year. Winter Camp at Dewerstone where we enjoyed a Viking Feast, Easter Camp at Blind Man’s Wood, May Camp at Callisham and our Medieval Summer Camp at Glenholt.

All of this is in addition to our regular weekly program. We continue to be impressed by the commitment of the young people (supported by you) in attending events and other activities, in fact the Scouts have earned a massive 424 badges this year between them, which is up by nearly 20% on last year. Well done to you all.

We don’t just do Monday and Friday nights at Keyham you know!

Aside from the above, our hall-based badgework this year has included Emergency Aid, Model Making in the form of Pinewood Derby cars, Archery, Air Rifle Shooting, Throwing Angels and Fencing. We’ve been cooking on fires and building huge structures using our new Pioneering poles, during which we worked on our knots and lashings. We’ve been orienteering, working on promoting Scouting locally and having conversations with local counsellors and police officers to see how we can best contribute to our local community.

We’ve continued to notice the effects of COVID and lockdown in our Scouts this year. The gaps in social development and confidence are evident, as is their general resilience to challenges. They have had a lot to deal with over the past few years, and we continue to support them in every way we can.

The leadership team has grown again this year, increasing the breadth of skills we are able to share with our young people. I would like to thank all our volunteers for their continued hard work and commitment over the past year.

If anyone else has ever thought about having a go, and joining us on some of our adventures, please come and see me at the end and we can have a chat.

Treasurer's Report

We have had another busy year, with many activities and camps.

This year 1stKeyham made an overall loss of just £1,164.

The funds received from parents contribution, gift aid, grants, fundraising and camps and activities, total of £27,810

were not enough to cover the total expenses of £28,973. The funds received from parents, including the gift aid, were not enough to cover the membership fees and running costs, which is where the loss comes from. However, the grants we have from previous years gave us the cover needed.

On 31 March we had a healthy £25,292 total funds available.

We are grateful to the parents and guardians for their continuous support and we are looking forward to offering your children the best we have. Thank you.

13 Final Accounts 2022-23

14 Iiiiiiiiiiiiiiiiiii'iiiii 1111111111111111111.11111 1111 1111

15 Nts Irfy} 1ST KEYHAM {ST MARM SCOUTGRCXJP Receipts and payrnertsattnts pet1 date Forihe flitl fri 3113022 CC16a Section A Receipts and payments unStrICted funds to th• noar•Bt Restricted fund5 Endowment funds Total lund5 L8ty•ar to noarnBt£ A1 Recelpt5 klqmborshlp GIRJd 213 2.007 2.05T 11DU 2.10 1*321 Athlwllq$ ¢4mp4 S4 175 70 FrmlrI 294 Sub tot81 (Gro$$ In¢ome for AR) 25,702 27MIO 27,fj43 A2Ass&t and Investment sales, (see tablel- Sub total Total recelpts 702 2,108 2710 27,643 A3 Payments emb8rshlp fee PrDp8rtycosts 4,901 49)1 3,322 4,144 malntenanc 15,690 Phone and 9BO Camp a1 7,941 4368 12107 7,042 Sectyon c¢>sts. unlfonn. badg88 Bankthargss 3P17 360 year sued 829 Sub total 24,707 28,973 33,240 A4Asset and investment purchases, Iseetablel Sub total 24707 4,216 28W3 33,240 sl(payments) A5 Transfers A6 Cash fund thls yearend 995 2,158 1,163 S,$97 995 2,158 1,163 S,S97

Presentations and Awards

Close of AGM Business

No (if any)

1ST KEYHAM (ST MARK) SCOUT GROUP

Receipts and payments accounts

CC16a

For the period Period start date Period end date To from 1/4/2022 31/3/2023

Section A Receipts and payments

Section A Receipts and payments	Section A Receipts and payments
to the nearest £ A1 Receipts Membershipsubs 12,811 Gift Aid 2,057 Grants received - Activities and camps 9,840 Sales 360 Hall hire 50 Fundraising 584 - 25,702 Unrestricted funds *Sub total*(Gross income for AR)		to the nearest £ - - 2,108 - - - - - 2,108 Restricted funds	to the nearest £ - - - - - - - - - Endowment funds	Total funds to the nearest £ 12,811 2,057 2,108 9,840 360 50 584 - 27,810	Last year to the nearest £
Membershipsubs	12,811	-	-	12,811	6,213
Gift Aid	2,057	-	-	2,057	1,016
Grants received	-	2,108	-	2,108	15,326
Activities and camps	9,840	-	-	9,840	4,549
Sales	360	-	-	360	175
Hall hire	50	-	-	50	70
Fundraising	584	-	-	584	294
	-	-	-	-	-
*Sub total*(Gross income for AR)	25,702	2,108	-	27,810	27,643
- - Sub total - Total receipts 25,702 A2 Asset and investment sales, (see table).		- - - 2,108	- - - -	- - - 27,810

					-
					-

		2,108	-	27,810	27,643

A2 Asset and investment sales,
(see table).
	-	-	-	-
	-	-	-	-	-
*Sub total*	-	-	-	-	-

**Total receipts **	25,702	2,108	-	27,810	27,643

A3 Payments

A3 Payments
Membershipfee	4,901	-	-	4,901	3,322
Propertycosts	3,848	-	-	3,848	4,144
Repairs and maintenance	3,040	-	-	3,040	15,690

CCXX R1 accounts (SS)

02/05/2024

Phone and internet	980	-	-	980	663
Campand activities	7,941	4,266	-	12,207	7,042
Section costs, uniform, badges	3,917	-	-	3,917	1,190
Bank charges	80	-	-	80	-
Training	-	-	-	-	360
Previousyear issued cheques	-	-	-	-	829
**Sub total **	24,707	4,266	-	28,973	33,240

A4 Asset and investment
purchases, (see table)
	-	-		-	-
	-	-		-	-
**Sub total **	-	-		-	-	-

**Total payments **	24,707	4,266		-	28,973	33,240

**Net of receipts/(payments) **	995	- 2,158	-		- 1,163	- 5,597
A5 Transfers between funds	-	-	-		-	-
A6 Cash funds last year end	-	-	-		-	-
**Cash funds this year end **	995	- 2,158	-		- 1,163	- 5,597

Section B Statement of assets and liabilities at the end of the period

Categories B1 Cash funds	Details Bank accounts Cash *Total cash funds* (agree balances with receipts and payments account(s))	to nearest £ 17,111 880 - 17,991 Agreement Error Unrestricted funds	to nearest £ 7,301 - - 7,301 Agreement Error Restricted funds	to nearest £ Endowment funds
				-
				-
				-
				-
				OK

CCXX R2 accounts (SS)

02/05/2024

B2 Other monetary assets

B3 Investment assets

B4 Assets retained for the charity’s own use

B5 Liabilities

Signed by one or two trustees on behalf of all the trustees

Details Debtors Gift aid claim 2022/23	to nearest £ 360 - - Unrestricted funds	to nearest £ - - - Restricted funds	to nearest £ Endowment funds
Debtors	360	-	-
Gift aid claim 2022/23	-	-	-
	-	-	-

Details Details Land and buildings Equipment, furniture Details	unrestricted unrestricted Fund to which asset belongs Fund to which asset belongs Fund to which liability relates	Cost (optional) - - Cost (optional) 160,000 16,000 - - - Amount due (optional)	Current value (optional)
			-
			-
			Current value (optional)
			-
			-
			-
			When due (optional)
		-
		-


Signature ElenaMorosanu Sherri Sheaf	Print Name Elena Morosanu Sherri Sheaff	Date of approval
ElenaMorosanu	Elena Morosanu	9/15/2023
Sherri Sheaf	Sherri Sheaff	9/15/2023

CCXX R3 accounts (SS)

02/05/2024

LT?(S- Scrutineees Reportto the Trustees (Juty 20191 Scrutineer's Report to the Trustees of the Scout Council I report on the accounts of the Group/District for the year Ènded 2023 As the Group'slDistrict's trustees you are responsible for the pparation of accounts.. you consider that neither the audtt nor indeperTrdent examination reqU1ments of the Charities Act 2011 apply. It is my spOnsibl11ty without caryng out an aLFdit or indeperbdent examination to scrutinise the accounts and to report to you. In accordan¢e with the direction5 gwen in the Group'slDistricVs constitytion. I have scrLstinised the CordS and the accounts set out on pages ............ to... In my opinion the accounts are in accordance with the records produced to me and compty with the corhstitution. Name: ....-. Address.. I (ULesLo-J [4ele E 2 . .g K.s.........................-............ Date.. Signature-.