Cha17ty Number.. 1197679 EAsf RIDING VILLAGE HALLS NEfwoRK CIO TRusfEES' REPORT AND FXNANCIAL STATEMENTS Period ended 31 March 2025 Phoenix Accountancy and Business Consultancy Limited
EAST RIDING VILLAGE HALLS NETWORK CIO Charity Number: 1197679 Contents to the Financial Statements For the period ended 31 March 2025 Page Trustees Annual Report Independent Examiners Report Recelpts and Payments Account ststement of Assets and Liabilit6es 10 Notes to the Rnancial Statetnents 11
EAST RIDING VILLAGE HALLS NETWORK CIO Charity Number: 1197679 TRUSTEES. ANNUAL REPORT For the period ended 31 March 2025 The Trustees present thelr annual report together with the financial statements for the period to 31 March 2025. The financial sLitements comply with the Charities Att 2011, the Constitution, and Charity Commission Guidan for Charities preparing their accounts on the Receipts and Payments basis. REFERENCE AND ADMINISTRATIVE DEfAILS OF THE CHARrrY, rrs TRusfEES AND ADVISERS Charity name: East Rldlng Village Halls Network Reglstered charfty number: 1197679 structure: Charitable Incorporated Organisation (CIO) Principal address: Community Wision CIO Morlevs Cottage Morleys Yard Beverley HU17 9BY Trustees: At the date of this report the trustees vMe.' Kay Parker Chair from IV November 2023 Jennifer Howard Appointed LW November 2022 Elizabeth Branton Appointed 1st Atxil 2022 Anita leY Apinted 1st April 2022 John Newlove Appointed 1st April 2022 Robert Thomson Appointed I" April 2022 Caroline Scargill Appointed 1st April 2022 Shelia Copestake App)inted 18th November 2023 Dr Mie Mie Kyaing App)inted 1st July 2024 Bankers: Uoyds Bank Bimingham OSC 4 Ariel House 2138 Coventy Road Birmingham B26 3JW Independent examiner: Rebecca Trlffitt MAAT Phoenix Accountancy and Business Consultancy Limited morIeS Cottage, Morfevs Yard Walkergate Beverfey East Yorkshire HU17 9BY
EAST RIDING VILLAGE HALLS NETWORK CIO Charity Number: 1197679 TRUSTEES. ANNUAL REPORT (continued) For the period ended 31 March 2025 STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document The charity was established under a Constitution (As9xiation model) dated 26th January 2022 and is a registered Charitsble Incorporated Organisation (CIO). Governlng body The responsibility to ensure appropriate governan and management of the charity is vested in the Trustees. Appointment of Trustees The appointsnent of trustees {members of the management committee) is in accordance with the constitution. The management cornm1tt consists of not more than twelve and not less than five members. All trustees retire at each annual general meeting and new trustees are eletted at that meeting. Communty Council to nominate one member of the management committ. The management committee has the power to co-opt individuals. Trustee Induction and Training New Trustees undergo induction, provtded by the current Trustee Board. The Induction include5 a diScu10n about the role and responsibilities of Trustees, the activib"es, aims and objettives of the Charity, the structure of the organisation, Board of Trustees, general procedures of the organisation. New Trustees are intr(xluced to the other Trustees, and are provided with the Charity Commissions 'Roles and Responsibilities of Trustees,, the Constitution, the latest statutory finanaal slatements, Annual Report, and financial reports provided to the Board of Trustees. Organisational Structure The Trust Board manages the Charity, in its day to day operations and strdtegic decisions at its meetings. Trustees are aware that any conflicts of interest are declared and minuted.
EAST RIDING VILLAGE HALLS NETWORK CIO Charity Number: 1197679 TRUSTEES, ANNUAL REPORT (continued) For the period ended 31 March 2025 OBJEcfIvES AND AcfIvITIES Objects As set out in the Constitution, the Charivs objetts are". ectives fthech For the public benefit to promote the efficiency and effectiveness of the management committees of rural community buildings in furtherance of their objects or any one of them mainly but not exclusively by: encourdging and sharing best Practi of managing rurdl community buildings through netorking, peer support, trdining and infomiation; researching and, where possible, implementing cost saving and income generating initiatives; working at local, regional and national levels to rnise the profile of rural community buildings within the area of benefft Public benefit The Trustees confirm thatthey have complied with the duty, contained in Section 4 of the Charities Act 2011, to have due regard to the guidance on public benefit issued by the Charity Commission. The charitsble purpose of the charity within the meaning of the act is contained within its objects ststed above. ACHIEVEMENTS AND PERFORMANCE Review of the financial period Review fA iviti 24-2 Events and Meetings Our neIOrkIng meetings, including on-line m&tings, continue to be very popular, delivering a wide range of tr)pics driven by feedback from our annual member survey (thank you to all those who participated). The topics included FI Risk As*ssments, Village Hall Insuran and governance to narne but a few. Humber and Wolds Rural Action held two surgeries for member halls on grant appllcations. Thanks to Jane Owen, CEO, HWRA and to Carole Foster, Vlllage Halls Advisor at HWRA for their time and suppNJrt.
EAST RIDING VILLAGE HALLS NETNORK CIO Chaiity Number. 1197679 TRUSTEES, ANNUAL REPORT (continued) For the period ended 31 March 2025 Events and Meetings - cont We were delighted to be invited to present at an ERYC Rural Partnership meeting at Bishop Burton College in December 2024 where we outlined what we, as a nelworf( do to support our members and each other. We also presented our ERVHN video filmed at our Conferen in May 2024. The presentation was well reived. We have completed training sessions, again based on feedback from our annual members, survey including tOPiCS such as Health & Safety, Food Safety, Trustee Roles & Responsibilities and Fornard Planning. Future Communities Future Communities Initiative awarded ERVHN a £45,000 grant, over 3 years, to improve our support to halls, induding additional training opwrtunities, two conferences and improved marketing. The Halls for All small fijnding project, which was launched in 2023 continued in 2024. ERVHN had applications from 46 halls in September 2024 and from 32 halls in March 2025, the latter fcKussed on Village Halls W*k. In totsl Halls for All supported activities In which 3832 people visited a village hall for an acbvity, supported by 547 volunteers. As part of our marketing prcgramme we participated in the ERYC Rural Matters campaign by contributing to a video of our Chair tslking about the imFJ)rtance of village halls and our community buildings in today's society. ERVHN ha5 also updated its website. Hallmark accreditation is going well with an increase in halls applying ft)r Hallmark 1, 2 and 3, and many others renewing their Hallmark Accreditstion. We continue to provide face to face rnting$ with village hall committees andlor individuals to discuss their particular needs and answer questions. Telephonelon line advice and support are also provided to our members on many topics. The trustees have been involved in supportj'ng halls in crisis. The closed Facebc(Jk group continu£% to be a forum to ask questions, Sha infomiation and sell or gift equipment. Membership Our membership continues to grow. We now have 104 members. We contlnue to tsrget non-members through direct marketing and events.
EAST RIDING VILLAGE HALLS NETWORK CIO Chaiity Number.. 1197679 TRusfEES' ANNUAL REPORT (continued) For the period ended 31 March 2025 New Trustee We are incredibly pleased to welcome Dr Mie Kyaing as a new trustee. This brings our totsl number of trustees to nine. Representstion We are represented on the East Riding Rural Partnership, The VCSE Neork and East Riding VCFSE Safeguarding Forum. Our partrership with Humber and Wolds Rural Action will continue in the upcoming year providing access to the Willage Halls Advlsor and joint worklng on Hallmark accreditstion. Management Committee and Volunteers Huge thanks go to all volunteers within our management Committ for their outstanding and ongoing commilment to ERVHN, and our volunteer Hallrnark assessors. Our Membership On behalf of all of us at ERVHN. thank you to you our members for your continued support and feedback over the past 12 months. Your thoughts and opinions are much appreciated. We look forward to a successful 2025-26 FINANCIAL REVIEW Financial regulations The financial statements have been prepared in accordance with the accounting policies set out on page 10 and comply with the Constitutton, the Charities Act 2011, and Charity Commission Guidan for Charities preparing thelr accounts on the ReIpts and Payments basls. Financial results Total income was £16,604, the majority of this came from a grant £11,091 and rnembership subscriptions £5,150. Total expenditure was £15,042. The surplus for the period was £1,562. Policy on reserves It is the aim of the Trustee Board to taIn at least six months, core running costs In the unrestritted general fund to ensure a sufficient buffer to enable effertive financial decision making and ensure there are reserves available for unexpected expenditure.
EAST RIDING VILLAGE HALLS NETWORK CIO Charity Number.. 1197679 TRUSTEES, ANNUAL REPORT (continued) For the period ended 31 March 2025 FUTURE PLANS Continue to grow and support rural community buildings in their development with tralnlng and support wlth grant applications. STATEMENT OF DISCLOSURE OF INFORMATION TO INDEPENDENT EXAMINER We, the Trustees of the Charty who held office at the date of approval of these financial statements, each confirm so far as we are aware, that: there is no relevant information of which the Charivs Independent Examiner is unaware. and we have tsken all the steps that we ought to have tsken as Trustees in order to make ourselves aware of any relevant inforniation and to establish that the Charivs independent examiners are aware of that infomation. STATEMENT OF TRUSTEES, RESPONSIBILITIES Charity law requires the trustees to prepare financial statements for each financial year which give a true picture of the transactions that have occurred in relation to the charity. The charity have prepared their accounts on the Receipts and Payments basis which Is an acceptable format for a non-company charity with an income below £250,000. The trustees are responsible for kPIng proper accounting records which disclose with reasonable accuracy at any time the financial posrtion of the Charity and to enable them to ensure that the financial tstements comply with the Charities Att 201L. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detettion of fraud and other irregularities. INDEPENDENT EXAMINER Rebecca Triffitt MAAT of PhniX Accountsncy and Business Consultancy Limited, trading subsidiary of Communty VISION (Voluntsry Infrastructure Support Involving Organisations and Networks CIO) was the appointed Independent Examiner. Approved by the Trustees on 2025 and signed on their behalf by: Kay Parker Chair
EAST RIDING VILLAGE HALLS NETWORK CIO Charity Number: 1197679 INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF EAST IUDING VILLAGE HALL NETWORK I report on the accounts of the Charitable Incorp)rBted OrganiSaon for the perlod ended 31 March 2025 which are set out on pages 9 to 12. Responsibilities and basis of report The charivs trustees are responsible for the ppardtion of the accounts in accordan with the requirements of the Charities Att 2011 C'the ACV). I report in spect of my examination of the Trusys accounts carri&l out under section 145 of the 2011 Act and in carying out my examination, I have followed the applicable Directions given by the Charty Commission under section 145(5)(b) of the Act. Independent Examiners Ststement: I have completed my examination. I confirm that no material matters have come to my attention in connettion with the examination whith gives me cause to believe that in, any material resp, accounting records were not kept in accordan with *ction 130 of the Att or the accounts do not accord with the accounting records I have no concerns and have cL)me across no other matters in connection with the examination to whlch attention should be drawn in order to enable a proper understanding of the accounts to be reached. Rebecca TrifFItt MAAT Phoenix Accountsncy and Business Consultsncy Limited Morley's Cottage Morley's Yard Walkergate Beverley HU17 9BY Date:
EAST RIDING VILLAGE HALLS NETWORK CIO Charity Number.. 1197679 RECEIPTS AND PAYMENTS ACCOUNT for the period ended 31 March 2025 Income Unr8Btrfclad Restsl¢t¢d TO Unr•strict¢d R•stfl¢ttd TOL Funds FuThJs FurKIs Funds Funds FundB 2025 2025 2025 2024 2024 2024 Grants Membership Fees Sponsorship Ev8nts 11.091 11.091 5.150 lo,0( 10,000 5,010 195 5.150 5,010 195 363 Total Income 5,513 11,091 16.604 5,205 10,000 15,205 Expgnditure HWRA Fees for Village Halls Insurance Slalh)nery & Postage Marketing Training Accounts Fees Management meeting costs Ntttwork meeting costs Small ProjectlGranls Hallmark expenses 2.550 2,550 2,500 2,500 643 144 611 611 4.376 4,376 157 156 87 144 3,536 3,623 3,4(M) 3,4C 211 120 124 2,5 4.050 128 128 211 157 124 1.145 178 10 3,950 3,950 76 76 Total Expendltur• 5.013 10,029 15.042 3.734 9,007 12,741 Nal sulplus1{DefitI Total monetary fund t*ought fonmard soo 1,082 1,562 1,471 993 2,464 16.961 993 17.954 15.4 15,490 Total monetary fvnds Caled forward 17,461 2.055 19.516 16.961 993 17,954 not on Pi3ges 11 to 12 forni an integrnlpart of these accounts
EAST RIDING VILLAGE HALLS NETWORK CIO Chartty Number. 1197679 STATEMENT OF ASSEfs & LIABILITIES at 31 March 2025 Notes 2025 2024 MONEfARY FUNDS Petty Cash Uoyds Bank 19,516 19,516 17,954 17,954 Comprising: Unrestricted 17,461 2,055 19,516 16,971 993 17,954 Restrlcted NON-MONETARY ASSETS AND UABILrnES FIXED ASSErs Gazel)o Display Board Projector & Projert Screen Flag Kits 155 303 286 338 1,082 155 303 286 338 1,082 CREDITORS: amounts falling due within one year Accounts Fee Trade Creditors 220 211 220 211 The notes on pages 11 to 12 fom7 an integralpart of yse accounts Approved by the trustees on date 2025 ond signed on their behalf by: Kay Pather Caroline Scargill Chairwomen Treasurer Fol?IZ io
EAST RIDING VILLAGE HALLS NETWORK CIO Charity Number. 1197679 NOTES TO THE FINANCIAL ATEmE[S For the lod ending 31 March 2025 ACCOUNTING POLICIES Basls of preparation The challty have prepared their accounts on the Receipts and Payments basis in line with (Tharity CommiSOn guidan. This is an acptable fomat for a non-company charity with an income below £250,0. Going concern The trustees consider the charity to be a going Conrn and the accounts have been prepared on this basis. Fund accounting Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors. Restricted funds are accounted for separately to each other and to the core funding of the Charity. General ndS are unrestricted funds which are available for use at the discretion of the trustees in the furtheran of lthe general objectÉves of the charity and which have not been designated for other purposes TRUSTEES REMUNERATION No remuneration directly or indirertly out of the fund5 of the tharity was paid or payable for the year to any trustee. EQUIPMENT Equipment wth a lrfe-span over 1 year and with a cost of over £100 is capitalised in the Statement of Assets and Liabilities at original cosl. Al equipment purchased is included in the ReiptS and Payments Account, èquipmènt that doas not meet the criteria above has not been included in the Ststement of Assets and Liabilities. GRAKfs RECEIVED All grants received were restricted. 2025 2024 East Riding Yorf(shire Council 11,091 10,000 11,091 10,000
EAST RIDING VILLAGE HALLS NETWORK CIO Charity Number: 1197679 NOTES ON THE FINANCIAL STATEMENTS For the period ending 31 March 2025 REsfRICTED FUNDS Apnl Repts Payments Transfer March 2024 2024 funds East Fuding of Yorkshire Coundl 993 ii,rr31 (10,029) 2,055 Total restricted funds 993 A brief description of the restricted fund5 are shown below: Future Communities Initiative C(knmunity Fund - ERYC Restiicted ndIng received from East Riding of Yorkshire Council to contribute towards the future communities, initiative community ftjnds to help the village hall grown and development new opportunities. 12