Charity Number. 1197679 EAST RIDING VILLAGE HALL NETWORK CIO TRUSTEES, REPORT AND FINANCIAL STATEMEiwrs Period ended 31 March 2024 Phoenix Accountancy and Business Consultancy Limited EAST RIDING VILLAGE HALL NEfwoRK CIO Contents to the Financial Ststements For the period ended 31 Marth 2024 Charity Number: 1197679 Page Trustees Annual Report Independent Examlners Report Re￿Ipts and Payments Account Statement of Assets and Liabilities 10 Notes to the Finan(ial Statements 11 EAST RIDING VILLAGE HALL NETWORK CIO Charity Number.. 1197679 TRUSTEES. ANNVAL REPORT For the period ended 31 March 2024 The Trustees present thelr annual rep￿ together wtth the finandal statements for the period to 31 March 2024. The financial statements comply with the Chartties Act 2011, the Constitsjtion, and Charity Commission Guidan￿ for Charlties preparing their ￿}unts on the Recelpls and Payments basis. REFERENCE AND ADMINISTRATIVE DEfAILS OF THE CHAIUTY, ITS TRUSTEES AND ADVISERS Charity name: Ea¥( Riding Village Hall Network Registered charity number: 1197679 Charrtable Incorporated Organisation (CIO) Principal address: Communlty W￿10n CIO MorIe￿S Cottage Morley's Yard Beverfey HU17 9BY Trust￿. At the date of this rep￿rt the tnsstees were: Kay Parker Chair from 19th November 2023 Jennifer Howard Apwinted 19th November 2022 Geoffrey Catterlck R￿gned 18th November 2023 Ellzabeth Branton Appointed 1st April 2022 Anita Ltley Appointed 1st April 2022 Kathleen Mer Resigned 18th November 2023 John Newlove Appointed l# Aptil 2022 Robert Thomson AppK)inted i&t April 2022 Caroline Scargill Appointed April 2022 Shdia Copestske Apwinted 181h NoV￿ber 2023 Bankers: Lloyds Bank Bimingham OSC 4 Ariel House 2138 Coventy Road Birniingham B26 3JW Independent examiner: Rebecca Triffitt MAAT Phoenrx Accountancrf and Business Consultancy Limited MorleVs Cottage, Morlevs Yard Walkergate Beverley East Yorkshlre HU17 9BY EAST RIDING VILLAGE HALL N￿ORK CIO Charity Number.. 1197679 TRusfEES' ANNUAL REPORT (continued) For the period ended 31 March 2024 STRucfuRE, GOVERNANCE AND MANAGEMENr Governing document The charlty was established under a Con*ibJtson (AssocIat￿n model) dated 26th January 2022 and Is a wistered ￿aritable IncortM)rated Organisation (CIO). Governing body The responslbility to ensure appropriate governar￿e and management of the charty is vested in the Trustees. Appointment of Truste&s The app)inknient of trustees (members of the management commtttee) is in accordan with the constitution. Tr£ management (J)mmittee consists of not more than twelve and not less than five members. All tTUStees retire at each annual general meeting and new trustees are eletted at that rrEeting. Communty Counal to nominate one member of the management committee. The management committee has the power to Co-opt individuals. Trnstee Induction and Trnining New Trustees undergo induction, provided by the current Trustee Board. The induction includes a discussion about the role and responsibilities of Trustees, the attivities, aims and objectives of the Charity, the strLthire of the organlsation, PA)ard of Trustees, general Pro￿dureS of the organisation. New Trustees are intrtKluced to the other Trustees, and are provided with the Charity Commissions 'Roles and Responsibilfties of Trustees,, the Constitution, the latest statutory financial ststements, Annual Report and finanaal reports provided to the Board of Trustees. Oryanisatlonal Structure The Trustee PAKrd manages the Chaiity, in its day to day operdtions and strategic decisions at its meetings. Trustees are aware that any conflitts of interest are declared and minuted. EAST RIDING VILLAGE HALL NEtWORKCIO Charity Number. 1197679 TRUSTEES. ANNUAL REPORT (continued) For the pviod ended 31 March 2024 OBJECTIVES AND ACTIVITIES Objects As set out in the consti￿tIOn, the CThartVs objects are: Main ob. 'ves of the chari For the publlc benefrt to promote the efficiency and effectiveness of the management committees of rural community buildings in furtheran￿ of their objects or any one of them mainly but not exdusively by: encour7ging and sharing best prdttl￿ of managing communty buildings through networking, peer supp)rt, trainlng and information. researching and, where possible, implementing cost saving and income generatirKJ initiatives. wod(ing at Icol, regional and national levels to raise the profile of wral community bulldings within the area of IEnefit Public benefit The Trustees confimi that they have complied with the duty, contained in Seclion 4 of the Charfties Att 2011, to have due regard to the guidan￿ on publlc benefit issued by the Charity Commisson. The charitsble purpose of the charity within the meaning of the act is contain8J within its objects Ststed al)ove. ACHIEVEMENTS AND PERFORMANCE Review of the financial peiiod Review ivities 2023-24 After the AGM, Kay Parker from Seaton Ross Village Hall was apwlnted as Chair having -joined the ERVHN committee on 19 NovemtEr 2023. The trustees would like to express their thanks to retiring Chair, Geoff Catterick, for his leadershipi enthusiasm and hard wort for ERVHN over many years. Geoff led ERVHN from a dlfficult time where membership was falling to the successful network of today. Events and Meetings Zoom network meetings and fa￿ to face meeting are still popular with a wlde range of toplcs being shared and discussed. We have completed training sessions including topics such as Finan￿, Business Planning and Effective m￿tings. ERVHN also secured a stall at the Driffield Show which was well received by visitors to the show EAST RIDING VILLAGE HALL NETWI)RK CIO Charity Number. 1197679 TRUSTEES, ANNUAL REPORT (continued) For the ended 31 March 2024 Future Communities Future Communities awarded ERVHN a £45,000 granL over 3 years, to improve our support to halls, provision of events and training aF￿ng our objectives. A'Halls for all, small funding project was launched in 2023 in line with our obj￿[VeS outlined with Fufllre Communities. Large halls tcrf)k advantsge of the £50 fund to hokl existing or &drfcional events at their halls. 102 events were held, supp)rted by 540 volunteers with 4,479 wple attending. An all-rourKI success! Services We have fielded many quesbons from Village halls on varying topif3 and in a timely manner. Hallmark accreditation is going well with an iF￿reaSe in halls applying for Hallmark l and many others renewing their Hallmark Ac(reditation. Thanks to John Newlove who drives our accreditstion programme. Membershlp Our membership continues to grow. We now have 102 members. We contlnue to tsrget non-members through marketing and events suth as an ERVHN Conference to be held in May 2024. New Trustee We are incredibly pleas￿ to wdcome Sheila Cop*ke (Little Weighton Village Hall) as a new trustee member. Representstion We are represented on the Rural Strategy and Safeguarding forums. Our partnership with HuM￿r and Wolds Rural Action will continue in the U￿ming year. Management Committee and Volunteers Huge thanks go to all volunteers within our management committee for their OLJtstsndlng and ongoing cornmllment to ERVHN. Our Membership On behalf of all of us at ERVHN, thank you to you our members for your continued supr()rt and f￿back over the past 12 months. Your ttK>ughts and opinions are much appreciated. I look forward to a suc￿ssFul 202+25 EAST RIDING VILLAGE HALL NETWORK CIO Chaiity Number. 1197679 TRUSTEES. ANNUAL REPORT (continued) For the peiiod ended 31 March 2024 FINANCXAL REVIEW Financial regulations The flnanclal ststerrEnts have been prepared In accordan￿ with the accounting pollcles ￿t out on page 10 and comply with the Constitutton, the Charities Att 2011, and Charity Cotnmission Guidan￿ for Charities prepariro their accounts on the Re￿ipts and Payments basis. Financial results Total income was £15,205, the majoiity of this came from a grant £10,000 and membership subscrlptlons £5,010. Total expendlture was £12,741. The surplu5 for the period was £2,464. Policy on reseNes It is the aim of the Trustee Board to ￿taIn at least slx months, c(Ke running costs In the unrestritted general fund to ensu￿ a sufficient buffer to enable effective financSal deaslon making arhj ensure there are reserves available for unexplxted expenditure. FIITURE PLANS Continue to grow and supwrt rurdl community buildings in their development with tralnlng and SUPPK>rt wilh grdnt applicatlons. EAST RIDING VILLAGE HALL NETWORK CIO Charity Number.. 1197679 TRUSTEES. ANNUAL REPORT (continued) For the period ended 31 March 2024 STATEMENT OF DISCLOSURE OF INFORMATION TO INDEPENDENT EXAMINER We, the Trustees of the Charity who held office at the date of approval of these financial statements, each confirm so far as we are aware, that: there is no relevant information of which the Charity's Independent Examiner is unaware. and we have taken all the steps that we ought to have taken as Trustees in order to make ourselves aware of any relevant information and to establish that the Charity's independent examiners are aware of that information. STATEMENT OF TRUSTEES. RESPONSIBILrrIES Charity law requires the trustees to prepare financial ststements for each financial year which give a true pirture of the transactions that have occurred in relation to the charity. The charity have prepared their accounts on the Receipts and Payments basis which is an acceptable format for a non-company charity with an income below £250,000. The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the Charity and to enable them to ensure that the financial statements comply with the Charities Att 2011. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. INDEPENDENT EXAMINER Rebecca Triffitt MAAT of Phoenix Accountancy and Business ConsultanLy Limited, trading subsidiary of Community VISION (Voluntary Infrastructure Support Involving Organisations and Networks CIO) was the appointed Independent Examiner. Approved by the Trust*s on I I ' ILvijl 2024 and signed on their behalf by: Kay Parker Chair EAST RIDING VILLAGE HALL NETWORK CIO Charity Number. 1197679 IriDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF BASECA14P ADVENTURE TRUST I report on the accounts of the Charitable InCOry*)￿ Organisailon for the period ended 31 March 2024 whFch are set out on pages 9 to 12. Responsibilities and basis of report The charivs trustees are reswnsible for the preparation of the accounts in accordance with the requirements of the Chailtles Act 2011 Att). I report in respett of my examination of the TrU￿S accounts carried out under section 145 of the 2011 Act and In carying out my examination, I have followed the applicalle Directions given by the Chaiity Q)mmission under section 145(5)(b} of the Act. Independent Examiners Statementr. I have completed my examination. I confirm that no material matters have come to my attentlon In connection with the examination which gives me cause to t￿lIeVe that in, any material respect: accounting records We￿ not kept in accordan￿ with section 130 of the Act or the accounts do not accord with the accountirvJ records I have no concems and have come across no other matters in connection with the examination to which attentlon should be drdwn in order to enable a proper understsnding of the accounts to be re￿ed. Rebecca Triffitt MAAT Phoenix Accountsncy and Business Consultancy Limited Morley's Cottage Morley's Yard Walkergate Beverley HU17 9BY Date. gi3 ia4_ EAST RIDING VILLAGE FLALL NETWORK CIO Charity Number. 1197679 RECEIFfs AND PAYMENTS AccouKr for the period ended 31 Ma¥ch 2024 Income Funds Fur¥J5 Furnls Funds FundB Funds 2024 2024 2024 10.000 10.000 5,010 19S 2023 2W23 2023 Grants Membership Fees Sponsorshlp 5.010 195 Total Incomo 5,205 10,0￿ 15.205 Expenditure HWRA Fees for VNlwJe Ha115 Insurance stationery & Postag8 Marketing Training Accounts Fees Management meetiw costs Network meeting costs sm￿1 PmiecVGrants Hallmark expenses 2.500 643 144 144 611 4.376 157 611 4,376 157 96 178 10 3.950 3.950 76 76 Total Expendlturo 3,734 9.￿7 12.741 Nel SurplusllD8fscitl Total monetary fund brought fowdrd fr(m incorporated charily 1.471 15.49) 15.490 Total monetary fijnds carried forward 16.971 g93 17,954 notes on 11 ts 12 fomi an intyralpart ofth2se acwunts EAST RIDING VILLAGE HALL NETWORK CIO Charity Number: 1197679 STATEMENT OF ASSETS & LIABILrrIES at 31 March 2024 Notes 2024 2023 MONEfARY FUNDS Petty Cash Lloyds Bank 17,954 17,954 Comprising: Restricted Unrestricied 16,971 993 17,954 NON-MONEfARY ASSETS AND LIABILrrIES FIXED ASSETS Gazebo Display Board Projecior & Pmject SC￿en Flag Kits 155 303 286 338 1,082 CREDrroRS: amounts falling due within one year AccoLJnts Fee Trade Creditors 211 211 Tre notes on pages 11 to 12 fonn an integralpart of these accounts Approved by the trustees on date .")-{ _"N￿kn. 2024 and signed on their behalf by: Kay Parker Caroline Scargill Chairwomen Treasurer 10 EAST RIDING VILLAGE HALL NEDNORK CIO Chaiity Number. 1197679 NOTES TO THE FINANCIAL STATEMENTS For the pwiod endin9 31 March 2024 AccouNfiNG POLICIES Basis of preparalion The charlty have prepared tt)e6r accounts on the R￿ipts a￿1 Payments basls In Ilne with Charlty Commlsslon guidan￿. This is an acceptable fomiat for a non