## Clwb ## Ein Harglwyddes ## Trustees Annual Report April 2022 – April 2023 Charity Name: Clwb Ein Harglwyddes Charity Number: 1197655 ## Trustees: - Olivia Elliott - 11 Bro Arfon, Upper Llandwrog, Caernarfon, LL54 7BH - Kay O’Hanlon - Fachell Uchaf, Llanddeiniolen , Caernarfon, LL55 3AD - Aimee Jones - 58 Penrhos Road, Bangor, Gwynedd, LL57 2AX - Gilda Coelho Williams - 56 Min Y ddol, Bangor, Ll57 1ND - Kate Elizabeth Young - 5 Sylva Gardens North, Craig Y Don, Llandudno, LL30 1BP ## **Objectives and activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**To provide quality child care to children**
**aged between 2 and 11.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**To provide a safe, stimulating and**
**caring environment for children to play**
**and develop personal and social skills.**
**Day Care for 2 – 4 year olds**
**After School Club for 3 to 11 year olds**
**Holiday club for 2 to 11 year olds**
**The service serves the families of Our**
**Lady’s School and the wider**
**community.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**All trustees have received guidance on**
**their roles of trustee and have**
**participated in several meetings and**
**receive regular updates from the**
**Responsible person.**| |Policy on grant making|Para 1.38|**The Person in Charge and Responsible**
**Person work closely with the local**
**authority and National body Clybiau**
**Plant Cymru to seek potential grants**
**that may support the purchase of new**
**resources or provide funded places for**
**our most vulnerable families.**| |---|---|---| ## **Achievements and performance** |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**Clwb Ein Harglwyddes, a small setting**
**has successfully managed to sustain**
**the business through financially**
**challenging times in the last 4 years,**
**working together to promote the service**
**to the wider community, reduce working**
**hours and seek to become more**
**bilingual to allow the service to access**
**more grants.**
**Clwb Ein Harglwyddes allows many of**
**our families to work, and for our**
**youngest children in day care this may**
**give many parents time to study.**
**Funded places allow our most**
**vulnerable children a safe space to play**
**and receive regular snacks.**
**The staff have actively worked to**
**develop an improved outdoor space for**
**children to explore and play.**
**Staff have developed skills in online**
**safety, Makaton and planning for child**
**led learning.**
**Staff continue to promote independence**
**and encourage child voice in each of the**
**sessions.**| |---|---|---| ## **Financial review** |**Financial review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**The financial year 22 – 23 has been the**
**most challenging for the service with a**
**fall in service users due to the long term**
**impact of Covid.**
**We ended the year with a loss of £4358,**
**leaving the closing bank balance at**
**£5779, slightly eating into the reserves.**
**However, a financial review and**
**evaluation identified the loss was due to**
**staffing costs and as a result staffing**
**hours have been reduced for 23 – 24 to**
**ensure this loss does not further impact**
**on the reserves.**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**The reserves should provide the charity**
**with adequate financial stability and the**
**means for it to meet its charitable**
**objectives for the foreseeable future.**
**The trustees propose to maintain the**
**charity’s reserves at a level which is at**
**least equivalent to one months’**
**operational expenditure. The trustees**
**review the amount of reserves that are**
**required to ensure that they are**
**adequate to fulfil the charity’s**
**continuing obligations on a quarterly**
**basis at their finance meeting.**| |Amount of reserves held|Para 1.22|**Reserves at the end of the financial year**
**were £5779**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**Clwb Ein Harglwyddes are working**
**closely with Clybiau Plant Cymru to**
**create Cash flow Forecasts and apply**
**for sustainability grants.**| |The charity’s principal
sources of funds (including
any fundraising)||**All funds come directly from Fees paid**
**by parents for the service. Some fees**
**come in the form of grants from the**
**Welsh Government which parents**
**receive from the 30 Hours free child care**
**scheme.**| ## **Structure, governance and management** |Type of governing
document:|Para 1.25|**Trustee Constitution Document**| |---|---|---| |How is the charity
constituted?|Para 1.25|**Charity Incorporated Organisation**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Adverts go out when a Trustee position**
**is available. Letters of interest outlining**
**skills and reasons for wanting to**
**support the CIO. Trustees vote on**
**trustee section.**| ## **Reference and administrative details** |Charity name|**Clwb Ein Harglwyddes**| |---|---| |Registered charity number|**1197655**| |Charity’s principal address|**C/O Our Lady’s School, Caernarfon Road, Bangor**
**LL57 2UT**| ## **Declarations** **The company has taken advantage of the small companies’ exemption in preparing the report above.** **The trustees declare that they have approved the trustees’ report** **Signed on behalf of the charity’s trustees/directors** **Name Position Signature Date** Iiiii= 1111- Iiiii= 1111111 11111- i=Ii= iuiii= Iiiiiiiii= 11111111 Iiiiiiiii= , 11111- ,1111- -Iiiiilli- I