## **Trustees’ Annual Report for the period** **From 01/01/23 Period start date To 31/12/23** ## **Period end date** ## **Charity name: Otley Foodbank** ## **Charity registration number: 1197645** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The objects of the CIO are seeking to
relieve persons in Otley, and surrounding
districts in West and North Yorkshire, that
are in financial hardship, need or distress in
such ways as the trustees from time-to-time
think fit, in particular, but not exclusively by:
a) providing emergency food, essential
toiletries and household items to
individuals and families in need
and / or for distribution by charities
or other organisations working to
prevent or relieve poverty, and
b) such other means, including (but not
limited to) the relevant provision of
support or signposting to relevant
information or other advisory
services as the trustees shall think
fit.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|The charity has provided approximately 300
food parcels per month to those in need in
Otley and the surrounding area, following a
referral from other agencies. It has
provided grants to enable fruit and
vegetable deliveries during school holidays.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees have had due regard for the
guidance issued on public benefit.| ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference |Policy on grant making|Para 1.38|When funds allow, the charity may make a
grant to other charities or charitable
organisations, seeking to alleviate food
poverty| |---|---|---| |Policy on social investment
including program related
investment|Para 1.38|| |Contribution made by
volunteers|Para 1.38|The charity, and the work it does, is
organised and staffed wholly by volunteers,
whose contribution is invaluable. We have
about 50 volunteers who make up parcels,
stock shelves, collect from collection points
and deliver parcels to recipients.| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|In 2023, the charity delivered 3520 parcels
to recipients who were struggling to feed
themselves and their families. Many were
parcels delivered on a weekly basis as the
energy and cost of living crisis continued
and families found themselves unable to
cope without help.
We also delivered items at Christmas and
Easter to provide extra seasonal items
which many could not afford.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |
Achievements against
objectives set|
Para 1.41|
The charity has achieved its objectives
although we accept that we may not have
reached all those in need of help. We
continue to try to reach as many as
possible.| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |||| |---|---|---| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|Our financial position is healthy. We
received £20344.37 in donations of which £
£27,344.37 was spent to supplement food
donations and £2,626.94 on running costs.
The balance in our account is £47,207.91.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Reserves are held, firstly, to enable the
purchase of supplies to supplement the
food donations. We currently spend an
average of £ 500 each week on purchase
of food. This amount has increased over
the year as prices have risen. We now find
that our spend exceeds our monthly
donations
Secondly, we have a short lease from the
Local Authority for our premises. We may
have to find other premises on which we
would have to pay a commercial rent.| |Amount of reserves held|Para 1.22|Our end of year balance is £47,207.91, all
of which is available for use| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|
The funding for the charity comes from
donations from the general public and local
businesses| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|A fall in donations of food at collection
points makes it difficult, at times, to keep up
with the increasing demand. We have the
funds to shop for supplies but find that we
are regularly spending more to keep up
with demand. We are now spending more
each month than we receive in donaons.| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Trust deed| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees were originally selected from the
steering group, made up of representatives
of local churches. In future, we will look to
fill vacancies from our group of volunteers,
or from the local community.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |
Policies and procedures
adopted for the induction
and training of trustees|
Para 1.51|
Volunteers are asked to fill in an application
form, provide two referees and have an
interview with a trustee. Delivery drivers are
asked to complete a Self-Declaration form,
confirming they have no convictions. We
have an Advice for Drivers document, with
information on safe practice. Procedures
are in place to deal with any situations
which compromise safety. We have
appointed a safeguarding offcer.
Training is given by working with other,
more experienced volunteers.| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|The charity has 6 trustees, who are
volunteers, and the day to day running of
the charity is delegated to a management
group, made up of the trustees and three
volunteers. The charity has links within the
local community, to other groups, who, in
the main, carry out charitable functions.
Otley Community Group was set up at the
beginning of the covid pandemic to co-
ordinate a whole town response and has
continued to meet, recognising the mutual
support it offers.| |Relationship with any
related parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Otley Foodbank| |---|---| |Other name the charity uses|| |Registered charity number|1197645| |---|---| |Charity’s principal address|Spring Gardens Annexe
Westbourne Grove
Otley
LS21 3LJ| ||| ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||ShirleyRuth Parker|Chair||| ||Rosemarie Utley|Treasurer||| ||BarryMilner|||| ||John Howard
Chaplin|||| ||Allan Frederick
Boddy|||| ||Margaret Lesley
Turner|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Shirley Ruth Parker **Position (eg Secretary,** Chair of trustees **Chair, etc)** **Date** OTLEY FOODBANK Registered Charity No. 1197645 Asat 01101120Z3 0110112022 Barclays Bank 56.558.38 38.374.10 Petty Cash 239.83 434.11 Total Assets- 56 798.21 0110112024 0110112023 8arclays Bank o/b @ 1.1.23. Income.. Donations receNed Expenditure.. Balance at Bank . 56,558.38 20,344.37 29,851.63 47 051.12 38,374.10 26,926.80 8,742.52 56 558.38 Petty Cash olb @ 1.1.23. Cash from Bank Cash donatfons not banked Gift Card Expenditure: Petty cash in hand 239.83 434.11 3,CO).00 210.(K) 20.CKI 3424.28 239.83 134.CK) 217.04 156.79 Totsl Assets: £47 207.91 £56 798.zl CHARITY COMMISSION FOR ENGLAND AND WALES Receipts and payments accounts CC16a For the p•rtod from 01. f>l- To Section A Receipts and payments Unre¥triGted fund• Restricted fund• Endowment fund¥ Total fund Ltst ymr toth• nMr•tst £ toth• nwwt£ toth• f￿[••t£ toth• r￿T•￿tE to oMv••t£ A1 R•c•l ts income AR) >7157 t•n nv•8tm•nt •• Ao IE-7 A3P• •nt• Sub total Jo A4 A•••t and Invèitm•ni urcha••i bl Sub total 'scIOL.E N•t of rn¢eipts/(paym•nts) AS Trnn•fer• be￿•8￿ fund• A6 C••h lund• lalt y¥#r •nd C•sh funds thls y•4r ond Xo izv¥" CCXX R1 accounls ISSI 2N0￿024 Section B Statement of assets and liabilities at the end of the period Unrè8trlcttd fund• Rgstrlcted lund¥ Endowmont fund• r*•rrtt £ B1 Ca•h funds 7c>SI Isi Total ¢ash fun(ts Unrn•trlct•d fund• R••trl¢tod fund8 lo nwTh•t e Endowm•nt fund• artst É Det*ll8 Fund lo whlch us•t bglon Dciails ¢un•nt v41 on•1 83 Inv••tmont •Mets Fund to whl¢h ••t b•Son CoBt{opWon•ll CuTh•ntv•lu• 84 A880ts retaln•d for lh• charity'$ own u80 Fund to whlch Amourbt du• Wh•fi du• 85 Llabllltl Swjned by on¢ or twst808 on behatr of all the twstses Signaturfr Print N8me Dalo of oval CCXX P2 Bccounls ISSI 25105r2024 CHARITY COMMISSION FOR ENGLANO ANO WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteos .ttaiilv On accounts for the year 6nded Charity no (if any) | Setoutonpagesi i I I report to the trustees on my examination of the cco charity I'the Trust") for the year ended i i 2 fiol ts of the above Responsibilities and basis of report As the charity's trustees. you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (Yhe Act") I report in respect of my examination of the Trust's accounts Ca￿led out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145{5)(b) ofthe Act. Independent examiner's ststement undertake Ife e%amrnatior¥ ap-plrcable Irsred*ty}}-. Delete [ l if not applicable. I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (Ot+￿4haTrlk￿tr -dis610￿. which gives me cause to believe that in. any material respe¢l'. Ihe accounting records were not kept in accordan￿ with section 130 of the Charities Act., or the accounts did not accord with the accounting records,. or the accounts did not comply with the applicable requirements conceming the form and content of accounts sel out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concems and have come across no other matters in connection with the examination to which attenlion should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Please delete th8 words in the brackets if they do not apply. IER Oct 2018 Signed: Dats: l ¢11 Name: Relevant professional , i A>-. K -< UYÉ CJ r 1 3 qualificationls) or body tyfr A lif any): | Address: Section B Disclosure Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examinalion of charity accounts.. directions and guidance for examiners). IER Oct 2018