Melbourne Village Hall Charity Reg. No. 1197628
Treasurers Annual Report 1[st] January – 31[st] December 2025
-
The 2025 accounts reconcile.
-
The balance sheet shows a net gain over the year of £29.38
-
It should be noted that:
-
a. £400 indoor bowls Sept-Dec 2025 was received in January 2026
-
b. Fund raising events:
-
i. Swap & Play 16/3/25(Mark Simpson) £100 profit
-
ii. Spring Fair 29/3/25 (Mark Simpson) £362.20 profit
-
iii. Cocktail Evening 4/4/25 £94 profit
-
iv. Barber Shop Concert 27/6/25 £595.76 profit
-
v. Quiz 17/10/25 £204.16 profit
-
vi. Christmas Fair refreshments 7/12/25 £259.44 profit
-
vii. Festive Concert 12/12/25 £349.35 profit Total £1,964.91
-
-
c. Increased spend this year on utilities (electricity, water & broadband) (+ £580);
-
d. The clothes bank earned £506.20 (installed 16[th] September 2022)
-
e. The Melbourne Village Hall/FOS Donation Scheme earned £930 inc. Gift Aid. The greater proportion of this was funds raised specifically for the Village Hall by Mark Simpson-see events above. (2024 £360.53; 2023 £616.18)
-
During 2025 material items of expenditure have been:
-
a. Henry vacuum cleaner £202.28
-
b. EJS Electrical £900 (£360 5 year electrical inspection & £540 to replace sub standard RCDs fitted by JCS-toilet project)
-
c. Buildings and contents insurance £1,197.01
-
d. Required annual and bi-annual fire inspections £288.84
-
e. Cleaner’s salary £2,108.87
-
f. Utilities: EON Next £2,970; Scottish Water £390
-
g. ERYC waste collection £165.06
-
h. BT Broadband £364.98
-
There were 63 private bookings earning £3,950.25 (inc. 4 for 2026). This compares to 79 in 2024 earning £4,425.
-
Regular users of the Hall during 2025 were the Post Office (Mondays), Melbourne Bowling Club (indoor & outdoor), Yorkshire Country Women (monthly 9 months of the year), Zumba Tuesdays term time (ceased March), Evolution Dance (children) Friday term time; Pilates Fridays term time; Fitness class Mondays term time; Yoga Mondays term time; Dance practice Tuesdays & Thursdays; Junior netball Wednesdays term time from November.
Financial Analysis
2025 has been a relatively steady state operating year.
However, in order to provide a reasonably accurate basis on which to inform financial viability & undertake reviews eg hire charges, certain points should be noted:
-
Unexpected material expenditure £540 for remedial electric works
-
Weekly Zumba ceased but new regular hirers Junior Netball (winter months) & an extra weekly private dance training (Tues & Thurs)
-
Fundraising events brought in significant income £1,964 profit
-
MVH/FOS donors have dropped to 3 donating £22/month
-
The number of private bookings and income has dropped from 2024
-
It should be noted there are many variables such as number of bookings (positive & negative), increasing running costs and unexpected maintenance. Children’s parties are the mainstay of private bookings, many of which have a bouncy castle (2025-24 & 2024-21).
This insight clearly shows the importance of fundraising events & gives an indication that the Hall, with continued rigour on spend & active marketing, is on an even keel.
Looking back at 2025
*Several very successful fundraiser events. 2 of which were organised by a local resident.
*The joint online donation scheme with Melbourne Friends of School launched in July 2022 with an initial goal to raise £500/month. Despite efforts to sign up more people
the number of regular donors remained static at @11 until October 2024 & has now dropped to 3. The conversion to a Charitable Incorporated Organisation completed at 23.59hrs 31[st] December 2024 & all assets were transferred. 2 new bank accounts were opened with HSBC & during January 2025 all monies were transferred & the old accounts closed. The Village Hall Committee allows the grounds to be used by a weekly fish & chip van & a monthly pizza van. Neither generate income, but provide community services.
Looking ahead to 2026
From 1[st] January 2025, the Village Hall became a Charitable Incorporated Organisation with trustees. Despite valuable income from the joint MVH/FOS Donation Scheme, the clothes bank and fundraising events, rising running costs means the longterm viability of the Hall must remain under constant vigilance. A review of hire charges, including any discounts, should be undertaken. Electricity: -Is the only means of heating etc impacting costs significantly. -The contract is due for renewal in March 2026 & costs will increase. -A quote for solar panels has been obtained & grant applications are in progress (Lottery & National PowerGrid). New regular material item of spend is annual hedge cutting & ground works c£6-700. Interior repainting is needed; quotes are £540 inc paint & £1,150 + paint. *Some of the Upvc window units in the main hall are blown. A grant from Statkraft is being sought to replace them.
Spend which may need to be considered: 1. Solar panels grant contribution
Recommendations
-
The Committee prioritises monitoring the financial position and implications for the future viability of the Hall.
-
The Committee prioritises promoting the Hall as a community facility, and identifies income opportunities.
-
The Committee continues to identify and prioritise essential and improvement works for 2025, and considers the benefit of the latter before committing.
Action
Melbourne Village Hall Trustees Committee is requested to:
-
Approve the accounts & annual report and;
-
Implement the recommendations.
Michele Cooper Treasurer 16[th] February 2026
Melbourne Village Hall Charity Reg. No. 1197628 Balance Sheet 1[st] January – 31[st] December 2025
Cash £ (@ 31/12/24) HSBC Current account 1,046.03 (765.48) HSBC Money Manager accounts 31,712.56 (32,014.66) In hand 70.93 (20.00) Total cash 32,829.52 (32,800.14) Equity Opening balance 32,800.14 Net gain +29.38 Total equity 32,829.52 Reconciliation Total equity 32,829.52 Total cash 32,829.52
Notes:
-
The balance sheet shows a gain over the year of £29.38
-
However, it should be noted that £400 related to indoor bowls Sept-Dec 2025 was received in January 2026
Michele Cooper
Treasurer 15th February 2026