|||**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**|| |---|---|---|---|---|---|---|---|---|---|---|---| ||**From**|Period start date|||||**To**|Period end date|||| |||**1**|**January**||**2023**|||**31**|**December**|**2023**|| ||||||||||||| |**Section A**||**Reference and administration details**|||||||||| ||||||||||||| |**Charity name**||||ASCape|||||||| ||||||||||||| |**Other names charity is known**
**by**||||n/a|||||||| ||||||||||||| |**Registered charity number (if**
**any)**||||1197590|||||||| ||||||||||||| |**Charity's principal address**||||3, Nordons|||||||| |||||Bridport|||||||| |||||Dorset|||||||| |||||**Postcode**||DT6 4DU|||||| **Names of the charity trustees who manage the charity** ||**Trustee name**|**Office (if any)**|**Dates acted if not for whole year**|**Name of person (or**
**body) entitled to**
**appoint trustee (if any)**| |---|---|---|---|---| |1|Karen WRIGHT||Until April 2023|Board of Trustees| |2|Emma-Jane HARRIS||Until April 2023|Board of Trustees| |3|KellySHEPPARD||Until November 2023|Board of Trustees| |4|Clare CAMERON||Until July2023|Board of Trustees| |5|Rebekah WEBB||Until July2023|Board of Trustees| |6|Sandra HUDSON-
GREEN||Until July 2023|Board of Trustees| |7|Stella
WATERHOUSE||Until September 2023|Board of Trustees| |8|Rebecca WATKINS|Chair of Trustees||Board of Trustees| |9|Diane EVANS||From July2023|Board of Trustees| |10|Peter GLOCK||From July2023|Board of Trustees| |11|Sarah ORRITT||From July2023|Board of Trustees| |12|Mark SAMUEL||From July2023|Board of Trustees| **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** March 2012 1 **TAR** **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** Treasurer Stephen HUNT 20 Osbourne Road, Bridport DT6 3AN ## **Name of chief executive or names of senior staff members (Optional information)** n/a ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Constitution Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation – Foundation Model How the charity is constituted (eg. trust, association, company) Elected by Board of Trustees Trustee selection methods - (eg. trust, association, company) - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures - adopted for the induction and training of trustees; - the charity’s organisational - structure and any wider network with which the charity works; - relationship with any related - parties; - trustees’ consideration of - major risks and the system and procedures to manage them. ## **Section C Objectives and activities** Promoting wellbeing and social inclusion among children and young adults between the age of 4-25 years with Autistic Spectrum Condition (ASC) and/or social anxiety especially living in the county of Dorset who are socially excluded from society or parts of society as a result of their condition by: **Summary of the objects of the** 1) helping such children and young adults become better socialised and **charity set out in its** less isolated through the facilitation of peer support and supported **governing document** socialisation. - 2) supporting carers and families, including siblings, of such young people by providing peer support via groups and family activities, encouraging sharing of ideas, resources and support within and between these groups. 3) promoting awareness about ASC and Social Anxiety and challenging fear and prejudice. March 2012 2 **TAR** **Summary of the main** ASCape grew significantly as a charity in 2023. Thanks to the awarding of **activities undertaken for the** core funding from the National Lottery and Children in Need, we hired our **public benefit in relation to** first paid staff and youth club leads. This enabled us to deliver over 114 **these objects (include within** activities and events throughout the year, doubling the number of children **this section the statutory** and young people we reach to over 200. **declaration that trustees have had regard to the guidance** In addition to continuing our popular Tuesday youth club night and weekly **issued by the Charity** after-school gardening club, we expanded our events for our youngest **Commission on public** ASCapers aged 4-7 and added social outings for the over 18s. Family **benefit)** activity afternoons became a monthly fixture, as did our popular Parent and Carer Wellbeing afternoons. Our second annual picnic took place in August and we took over the Sealife Centre in Weymouth for a very memorable evening of ‘Sharks after Dark’ in October. In 2023 we also launched our new website www.ascapegroup.org, with a whole set of resources for parents and carers, as well as an events page and information about all the activities we offer. We received an average of 600 visitors to our website each month. The Board of Trustees met regularly during 2023, providing the oversight and control necessary to ensure that the charity’s new and existing activities were in line with the charitable purposes set out in the Constitution, thus ensuring that the Commission’s public benefit guidance continued to be taken into account. ## **Additional details of objectives and activities (Optional information)** You **may choose** to include We have around 40 volunteers. They contribute to every aspect of further statements, where ASCape’s existence, from supporting activities, youth clubs, and days out relevant, about: for our young people, to running wellbeing sessions and workshops, to ● policy on grantmaking; providing additional capacity to the small staff team by helping with communications, social media and fundraising, among other things. ● policy programme Many of our volunteers are people who have experience of living with related investment; Many of our volunteers are people who have experience of living with related investment; neurodiversity themselves and/or caring for neurodivergent children, so ● contribution made by they come to ASCape with empathy and understanding. We hope their volunteers. involvement with us also provides them with support and care from the ASCape community. All our volunteers hold a DBS certificate, and are safeguarding-trained, with experience of autism and mental health challenges. March 2012 3 **TAR** ## **Section D Achievements and performance** ## **Summary of the main achievements of the charity during the year** Every time a child or young person attends one of our clubs or activities we consider it an achievement as our children are severely isolated and restricted in what they can engage in. We know from parent surveys and feedback from our young people themselves that our activities help them to socialise with their peers, give them more confidence, and have improved their mental health. ASCape is becoming well-known in the local area and we are increasingly the first organisation that parents are referred to by services at diagnosis. The expansion of our parent and carer wellbeing sessions has enabled us to reach many more families this year. Our online presence via our facebook page and website is contributing to better awareness and understanding of autism in the community. In 2023, we contributed towards meeting our key strategic goals by securing long-term funding and diversifying our funding sources. Community fundraising contributed over £4,000, while £141,590 was awarded in grants over next three years. March 2012 4 **TAR** Section E Financial review 10 % of funds are held in reserve. Brief statement of the charity's policy on reserves Details of any funds materially in deficit Further financial review detsils (Optional information) You may choose to include additional information, where relevant about: the charity's principal sources of funds (including any fundraising); how expenditure has supported the key objectives of the charity; investment policy and objectives including any ethical investment policy adopted. Section F Other optional information Section G Declaration The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Signature(s) Full name(s) Rebecca Watkins Diane Evans Position Chair of Board of Trustees Trustee Date 2151 zoiLt TAR March 2012 **----- Start of picture text -----**
ASCape Annual Receipts and Payments Accounts
1 January - 31 December 2023
**----- End of picture text -----**
|**£**
**Opening cash balance at bank - 1 January 2023**
**_Income_**
_Restricted Funds_
The National Lottery
32,923.00
Children in Need
15,000.00
Dorset Council Youth Fund
9,538.00
Dorset Council West LAG Inclusion Fund
2,994.75
Dorset Community Foundation Neighbourhood Fund
2,200.00
Magdalen Hospital Trust
2,000.00
Bridport Community Shed
1,600.00
Bridport Town Council
500.00
Johnnie Boden
500.00
B Sharp
283.50
Morrisons
100.00
Higos Community Fund
100.00
_Restricted funds sub-total_
_67,739.25_
_Unrestricted funds_
Fundraising
4,132.68
Donations
2,407.32
Ticket receipts
2,210.04
Ring-fenced income (Hoodies)
1,045.00
Ring-fenced income (Christmas meal)
309.50
Bank compensation
175.00
Miscellaneous
81.00
_Unrestricted funds sub-total_
_10,360.54_
**_Total Income_**
**_Expenditure_**
_Operating costs_
Management and organisational planning
19,299.00 _39.8%_
Admin services
2,025.00
_4.2%_
HR services
1,705.00
_3.5%_
Training
1,285.00
_2.6%_
Comms services
1,260.00
_2.6%_
Counselling/Advocacy
40.00
_0.1%_
_Operating costs sub-total_
_25,614.00_
_52.8%_
_Activity costs_
Group leadership
3,362.00
_6.9%_
Offsite activities
3,185.70
_6.6%_
Room hire
2,891.25
_6.0%_
Woodscape
2,520.00
_5.2%_
Artscape
2,078.00
_4.3%_
Gardenscape
1,135.00
_2.3%_
Music
777.50
_1.6%_
Refreshments
630.20
_1.3%_
Misc. activities and sundries
336.79
_0.7%_
Drama
270.00
_0.6%_
_Activity costs sub-total_
_17,186.44_
_35.4%_
_Other costs_
Clothing (Hoodies)
1,014.14
_2.1%_
Equipment
979.93
_2.0%_
Website
906.40
_1.9%_
Film
755.00
_1.6%_
Bank, accountancy, insurance and subscription charges
638.83
_1.3%_
Book
530.00
_1.1%_
Christmas meal
522.05
_1.1%_
Miscellaneous
354.52
_0.7%_
_Other costs sub-total_
_5,700.87_
_11.8%_
**_Total Expenditure_**
**_Income against Expenditure (surplus/deficit)_**
**Closing cash balance at bank - 31 December 2023**|**£**
**Opening cash balance at bank - 1 January 2023**
**_Income_**
_Restricted Funds_
The National Lottery
32,923.00
Children in Need
15,000.00
Dorset Council Youth Fund
9,538.00
Dorset Council West LAG Inclusion Fund
2,994.75
Dorset Community Foundation Neighbourhood Fund
2,200.00
Magdalen Hospital Trust
2,000.00
Bridport Community Shed
1,600.00
Bridport Town Council
500.00
Johnnie Boden
500.00
B Sharp
283.50
Morrisons
100.00
Higos Community Fund
100.00
_Restricted funds sub-total_
_67,739.25_
_Unrestricted funds_
Fundraising
4,132.68
Donations
2,407.32
Ticket receipts
2,210.04
Ring-fenced income (Hoodies)
1,045.00
Ring-fenced income (Christmas meal)
309.50
Bank compensation
175.00
Miscellaneous
81.00
_Unrestricted funds sub-total_
_10,360.54_
**_Total Income_**
**_Expenditure_**
_Operating costs_
Management and organisational planning
19,299.00 _39.8%_
Admin services
2,025.00
_4.2%_
HR services
1,705.00
_3.5%_
Training
1,285.00
_2.6%_
Comms services
1,260.00
_2.6%_
Counselling/Advocacy
40.00
_0.1%_
_Operating costs sub-total_
_25,614.00_
_52.8%_
_Activity costs_
Group leadership
3,362.00
_6.9%_
Offsite activities
3,185.70
_6.6%_
Room hire
2,891.25
_6.0%_
Woodscape
2,520.00
_5.2%_
Artscape
2,078.00
_4.3%_
Gardenscape
1,135.00
_2.3%_
Music
777.50
_1.6%_
Refreshments
630.20
_1.3%_
Misc. activities and sundries
336.79
_0.7%_
Drama
270.00
_0.6%_
_Activity costs sub-total_
_17,186.44_
_35.4%_
_Other costs_
Clothing (Hoodies)
1,014.14
_2.1%_
Equipment
979.93
_2.0%_
Website
906.40
_1.9%_
Film
755.00
_1.6%_
Bank, accountancy, insurance and subscription charges
638.83
_1.3%_
Book
530.00
_1.1%_
Christmas meal
522.05
_1.1%_
Miscellaneous
354.52
_0.7%_
_Other costs sub-total_
_5,700.87_
_11.8%_
**_Total Expenditure_**
**_Income against Expenditure (surplus/deficit)_**
**Closing cash balance at bank - 31 December 2023**|**£**
**£**
**10,073.62**
**_78,099.79_**
**_48,501.31_**
**_29,598.48_**
**39,672.10**| |---|---|---| ||_5,700.87_
_11.8%_|| |||| _Notes_ _Accounts are presented on a Receipts and Payments basis, ie. showing the movement of cash and cash equivalents into and out of the charity during the financial year_ _Expenditure percentage figures are shown as a percentage against total expenditure_ **S D Hunt 9 February 2024**