Treasurer’s Report for Friends of Birchwood Charity Number 1197564
Date: January 13th, 2025
Introduction:
The following is the Treasurer's Report for the Friends of Birchwood for the period 01-10-2022 – 02-10-2023. This report provides a summary of the FoBs financial position, including income, expenditures, and the current balance of funds.
1. Income:
The total income received for the period was £31,309.17
. This amount includes:
-
Fundraising Events : £2,816.00 (from events such as bake sales, auctions, and raffles)
-
Donations : £1,425.00 (from parents, local businesses, and community members)
-
Inheritance : £25,000.00 (from Ex Pupil)
-
Miscellaneous Income : £42.00 (Bank Interest)
2. Expenditures:
The PTA spent a total of £9,412.00 during the same period. Expenditures include:
-
Teacher Grants and Support : £1,632.00 (for classroom supplies, educational resources, and special projects)
-
Event Expenses : £1,415.00 (costs associated with hosting fundraising events, including venue rental, food, decorations, etc.)
-
Student Enrichment Expenses : £5,011.00 (Funds Transferred to School)
-
Administrative Costs : £60.00 (bank fees, supplies, and accounting services)
-
Insurance and Miscellaneous : £1,294.00
3. Current Financial Position:
-
Opening Balance (as of the last financial report): £2,554.00
-
Total Income : £31,305.00
-
Total Expenditures : £9,412.00
-
Closing Balance (as of 2[nd] October 2023): £25,302.00
4. Financial Outlook and Plans:
We are currently in a strong financial position with a closing balance of £25,302.00, which will allow the FoB to continue funding essential programs for the school and community. We anticipate further fundraising efforts in the coming months, including the annual Bonanza and Christmas Disco, which are expected to contribute additional funds to support our initiatives.
Our priority for the next period will be to allocate funds for student enrichment activities. We also plan to maintain a reserve to cover unexpected expenses and ensure the sustainability of the FOB.
5. Acknowledgments:
We would like to thank all the parents, teachers, and community members who have contributed their time, efforts, and funds to support the FoB’s mission. Your continued support is vital in helping us make a positive impact on our students and school community.
Conclusion:
The PTA’s financial health remains strong, and we are on track to meet our goals for the year. Should there be any questions or further details required, please do not hesitate to contact the Treasurer.
Sincerely, Mrs. Lisa Bailey
FoB Treasurer
Agreed by Jade Stevens Chair to Friends of Birchwood.
Section A Receipts and payments
A1 Receipts
Donations and Sponsorship Fundraising Interest
Sub total (Gross income for AR)
A2 Asset and investment sales, (see table).
Sub total
Total receipts
A3 Payments Grant to School - Art Curriculum Grant to School - Sensory Garden Grant to School - Year 6 books Grant to School - Other Fundraising expenses Bank Charges
Sub total
A4 Asset and investment purchases, (see table)
Sub total
Total payments
Net of receipts/(payments)
A5 Transfers between funds A6 Cash funds last year end
Cash funds this year end
Section B Statement of assets and liabilities at the e
Categories
B1 Cash funds
B2 Other monetary assets
B3 Investment assets
B4 Assets retained for the charity’s own use
B5 Liabilities
Signed by one or two trustees on behalf of all the trustees
Friends of Birchwood 1197564
Receipts and payments accounts
| For the period from | 10/2/2022 | To | 10/1/2023 |
|---|---|---|---|
Unrestricted funds
Restricted funds
Endowment funds
Total funds
to the nearest £
to the nearest £
to the nearest £ to the nearest £
| 1,425 | 25,000 | - | 26,425 | ||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| 2,816 | - | - | 2,816 | ||||||||||||
| 42 | - | - | 42 | ||||||||||||
| - | - | - | |||||||||||||
| - | - | - | |||||||||||||
| - | |||||||||||||||
| - | |||||||||||||||
| - | |||||||||||||||
| - | |||||||||||||||
| 4,283 | 25,000 | - | 29,283 | ||||||||||||
| - | - | - | - | ||||||||||||
| - | - | - | - | ||||||||||||
| - | - | - | - | ||||||||||||
| 4,283 | 25,000 | - | 29,283 |
| 1,500 | - | 1,500 | ||
|---|---|---|---|---|
| 1,000 | - | 1,000 | ||
| 132 | ||||
| 2,379 | - | 2,379 | ||
| - | - | 1,459 | ||
| - | - | 65 | ||
| - | - | - | ||
| - | - | - | ||
| - | - | - | ||
| - | - | - | ||
| 4,879 | - | 6,535 |
| - | - | - | ||
|---|---|---|---|---|
| - | ||||
| - | ||||
| - | - |
| - | - | - | - | ||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| 1,656 | 4,879 | - | 6,535 | ||||||||||||
| 2,627 | 20,121 | - | 22,748 | ||||||||||||
| - | - | - | - | ||||||||||||
| 2,554 | - | - | 2,554 | ||||||||||||
| 5,181 | 20,121 | - | 25,302 | ||||||||||||
end of the period
Unrestricted funds Restricted funds
Details
Bank Account 40-52-40. 00034966
Total cash funds
(agree balances with receipts and payments account(s))
| to nearest £ 5,181 - - 5,181 OK Unrestricted funds |
to nearest £ |
|---|---|
| 20,121 | |
| - | |
| - | |
| 20,121 | |
| OK | |
| Restricted funds |
Details
| to nearest £ - - - - - |
to nearest £ |
|---|---|
| - | |
| - | - |
| - | - |
| - | - |
| - | - |
| - | - |
Details
Fund to which asset belongs
Cost (optional)
-
Details
Fund to which asset Cost (optional) belongs - - -
-
Details
| Fund to which liability relates |
Amount due (optional) |
|---|---|
| - | |
| - | |
| - | |
| - | |
| - |
Signature Print Name
CC16a
Last year
to the nearest £
-
-
-
-
Endowment funds
to nearest £ - - - -
OK
Endowment funds
to nearest £
-
Current value (optional)
-
Current value (optional)
-
-
When due (optional)
Date of approval
| Bank b/fwd | £ 2,554.27 | Total | |
|---|---|---|---|
| £ 2,554.27 | |||
| Paid in | £ 29,273.75 -£ 3,315.08 | ||
| Paid Out | -£ 6,536.01 £ 3,315.08 | ||
| £ 22,737.74 | |||
| Paid in - donation | £ 26,425.00 | ||
| Paid in - interest | £ 42.35 | ||
| Paid in - fundraising | £ 2,816.40 | ||
| £29,283.75 | |||
| Paid out - expenses | -£ 1,524.65 | ||
| paid out - to school | -£ 5,011.36 | ||
| -£ 6,536.01 | |||
| Opening | £ 2,554.27 | ||
| In | £ 29,283.75 | ||
| Out | -£ 6,536.01 | ||
| £ 25,302.01 | |||
| Bank balance | £ 25,302.01 | ||
| £ - |
| S1 S2 S3 S4 |
S5 S6 |
|
|---|---|---|
| £ | 77.91 £ 41.50 £ 70.50 £ 274.96 | £ 40.00 £ 204.81 |
| -£ | 5.00 | -£ 168.43 -£ 24.92 |
| £ | 2,637.18 £ 2,678.68 £ 2,749.18 £ 3,024.14 | £ 2,895.71 £ 3,075.60 |
| £ | 2,627.18 | |
| £ 150.00 | £ 150.00 |
|
| £ | 77.91 £ 41.50 £ 70.50 £ 134.96 | £ 40.00 £ 54.81 |
| £ | 77.91 £ 41.50 £ 70.50 £ 284.96 | £ 40.00 £ 204.81 |
| -£ | 5.00 | -£ 168.43 -£ 24.92 |
| -£ | 5.00 £ - £ - £ - | -£ 168.43 -£ 24.92 |
| £ | - £ - £ - -£ 10.00 | £ 0.00 £ - |
| £ | - £ - £ - £ - | £ - £ - |
| S7 S8 S9 S10 S11 S12 |
|
|---|---|
| £ | 70.06 £ 25,162.84 £ 551.34 £ 120.46 £ 687.50 £ 51.26 |
| -£ | 537.65 -£ 179.98 -£ 62.95 -£ 13.99 -£ 369.36 |
| £ | 2,608.01 £ 27,590.87 £ 28,079.26 £ 28,185.73 £ 28,503.87 £ 28,555.13 |
| £ 25,000.00 | |
| £ 1.99 £ 13.74 |
|
| £ | 70.06 £ 160.85 £ 551.34 £ 106.72 £ 687.50 £ 51.26 |
| £ | 70.06 £25,162.84 £ 551.34 £ 120.46 £ 687.50 £ 51.26 |
| -£ | 537.65 -£ 179.98 -£ 62.95 -£ 13.99 -£ 369.36 |
| -£ | 537.65 -£ 179.98 -£ 62.95 -£ 13.99 -£ 369.36 £ - |
| £ | 0.00 £ - £ - £ 0.00 £ - £ 0.00 |
| £ | - £ - £ - £ - £ - £ - |
| S13 S14 |
S15 S16 |
S17 | ||
|---|---|---|---|---|
| £ | 42.50 £ 3,397.02 | £ | 118.03 £ 521.21 | £ 1,156.93 |
| -£ 3,358.47 | -£ | 168.50 -£ 4,926.86 | -£ 34.98 | |
| £ | 28,597.63 £ 28,636.18 | £ | 28,585.71 £ 24,180.06 | £ 25,302.01 |
| £ 1,125.00 | ||||
| £ | 14.32 | £ 12.30 | ||
| £ | 42.50 £ 81.94 | £ | 103.71 £ 521.21 | £ 19.63 |
| £ | 42.50 £ 81.94 | £ | 118.03 £ 521.21 | £ 1,156.93 |
| -£ 43.39 | -£ | 36.00 -£ 48.00 | -£ 34.98 | |
| -£ | 132.50 -£ 4,878.86 | |||
| £ | - -£ 43.39 | -£ | 168.50 -£ 4,926.86 | -£ 34.98 |
| £ | - £ 3,315.08 | £ | - £ - | £ - |
| £ | - -£ 3,315.08 | £ | - £ - | £ - |
| paid in £3335.08 | ||||
| unpaid £3315.08 |
£ 20.00
| Balance b/fwd | £ 2,554.27 | |
|---|---|---|
| Out | In | |
| Donation | £ 25,000.00 | |
| Interest received | £ 28.58 | |
| Grants | £ 1,957.91 | |
| School Fund | £ 3,335.08 | |
| Fundraising | £ 987.60 | |
| Transferred to school | £ 5,011.36 | |
| Expenses | £ 4,401.00 | |
| £ 9,412.36 | £ 31,309.17 | |
| Carried forward | £ 24,451.08 | |
| Bank Balance | £ 25,302.01 | |
| Diference | -£ 850.93 | |
| School Transfer diference | £ - | |
| -£ 850.93 |
Transferred to School
£ 1,500.00 £ 1,000.00 £ 2,184.92 £ 193.94 £ - £ 132.50 £ 5,011.36 £ 5,011.36 £ 36.00 £ - £ 3,315.08 £ 3,500.00 £ 6,851.08 £ 6,851.08
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF CHARITY "Friends of Birchwood " NO 1197564 FOR THE PERIOD ENDED 1[st] October 2023
I report to the trustees on my examination of the accounts of "Friends of Birchwood” for the period ending 1[st] October 2023.
Responsibilities and basis of report
As the Cha rity Trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act ').
I report in respect of my examination of the Charity's accounts carried out under section 145 of the 2011 Act, and carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connect ion with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Charity as required by sect ion 130 of the Act; or
-
the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Gail E Maisey ACMA (membership number 1-F4WB) GEM Accountancy 17/12/2024