**REGISTERED CHARITY NUMBER: 272635**
## **REPORT OF THE TRUSTEES AND**
## **UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 APRIL 2023**
## **FOR**
## **THE HURSTPIERPOINT PLAYERS**
Chariot House Limited Chartered Accountants 44 Grand Parade Brighton East Sussex BN2 9QA
**THE HURSTPIERPOINT PLAYERS**
**CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 APRIL 2023**
|||**Page**||
|---|---|---|---|
|**Report of the Trustees**|1|to|4|
|**Independent Examiner's Report**||5||
|**Statement of Financial Activities**||6||
|**Balance Sheet**||7||
|**Notes to the Financial Statements**|8|to|11|
|**Detailed Statement of Financial Activities**||12||
**THE HURSTPIERPOINT PLAYERS**
**REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30 APRIL 2023**
The trustees present their report with the financial statements of the charity for the year ended 30 April 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
## **OBJECTIVES AND ACTIVITIES**
## **Objectives and aims**
The Hurstpierpoint Players (hereinafter referred to as "the Society") was established to promote the advancement and improvement of general education in relation to all aspects of the art of drama and the development of public appreciation of such art.
The charity's property, the theatre premises at 147 High Street, Hurstpierpoint, West Sussex (known as The Players Theatre), is available for use by members of the Society and other groups and individuals in furtherance of the objects of the charity.
To achieve the objects of the charity, the Society:
- Presents as many and as broad a range of dramatic productions to the public as possible, and offers opportunities to and encourages its members to actively participate in the various aspects of the dramatic productions;
- Organises a variety of other events and activities for the education and entertainment of its members and the public;
- Provides facilities to other groups and individuals for arts-related events and activities including the presentation of public performances;
- Aims to maintain and improve the charity's theatre premises and other capital assets in order to provide the best possible facilities for all users and members of the public.
## **Public benefit**
The trustees have had regard to the Charity Commission guidance on public benefit and have paid due regard to it in deciding what activities the charity should undertake.
The trustees consider that the charity has continued to meet the public benefit requirement in the advancement of the arts and in particular providing opportunities in amateur dramatics for both participants and audiences. This fits within charitable purposes given in the Charities Act 2006 and the trustees consider that there are no undue restrictions on who may benefit from the charity's activities.
Page 1
**THE HURSTPIERPOINT PLAYERS**
## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30 APRIL 2023**
## **ACHIEVEMENT AND PERFORMANCE**
## **Charitable activities**
Regarding The CIO. All the paperwork including Bank accounts, preparation of application to the Land registry to transfer the assets to the new CIO have been completed. We are now awaiting clearance of an order from the Charities Commission to allow the transfer of assets of the Players to the CIO. We then need the Land registry to comply. Which we hope will be completed by the end of the next financial year. This will allow us to disband the current Charity.
## **Dramatic Productions**
In the financial year to 30th April 2023, the society produced three productions.
July 2022 Talking Heads
Sept 2022 Thrill of Love Sept
March 2023 Treasure Island
## **Other Events and Activities.**
The social group presented a very successful quiz at the Bowls club hosted by Belinda Sharp.
There was also a highly entertaining evening of Room 101.
## **Other groups and Individuals**
The village film society was able to restart for their winter programme.
Unfortunately the youth group Centre Stage was unable to reform. However Sam Nixon agreed to take over but has had to rebuild from scratch.
April saw the Young Actors group hire the theatre for two successful performances.
## **FINANCIAL REVIEW**
## **Financial position**
The attached financial statements show the state of the finances as at 30th April 2023 which the trustees consider to be sound.
The trustees consider that the accounts comply with current statutory requirements, the requirements of the governing body and the requirements of the charity SORP.
Throughout the year a small number of members of the Society have voluntarily given of their time and expertise particularly in relation to the repair and maintenance of the theatre premises and in connection with ensuring compliance with the licensing and other legislation. The value of this voluntary assistance is unquantifiable but the charity heavily reliant upon this in order to pursue it's work.
Page 2
**THE HURSTPIERPOINT PLAYERS**
**REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30 APRIL 2023**
## **FINANCIAL REVIEW**
## **Reserves policy**
By their very nature, many of the charity's sources of income are neither regular nor secure, e.g. income from productions, charges made for use of the theatre, donations and fund raising events. For this reason, the normal policy of the Trustees is to maintain reserves of unrestricted funds of approximately one quarter of the charity's annual expenditure (excluding expenditure on productions) in order to ensure that funds are available to meet the costs of provision/maintenance of the theatre premises, scenery and equipment, management and administration costs, and any costs of an exceptional nature which may arise from time to time.
For the past few years, the policy of the Trustees has been to increase the reserves of unrestricted funds to a level, which would enable the charity to undertake further improvements to the premises and of course to carry out the refurbishment project which has now been completed.
Reserves of unrestricted funds held at 30th April 2023 amounted to £123,175. This will enable the charity to continue the work of up-grading the theatre and safeguard its future.
## **STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document**
The charity is controlled by its governing document, a deed of trust and constitutes an unincorporated charity.
The existing trustees propose to change the charity to a CHARITABLE INCORPORATED ORGANISATION (CIO). This will enable the charity to move forward. The governing document (constitution) has been rewritten to reflect the change and will be put to the membership at the AGM.
## **Organisational structure**
The charity is administered by the Trustees who meet monthly. All final decisions relating to the activities of the charity are taken by the Trustees who appoint members of the Society to undertake the day-to-day planning, organising and managing of activities such as the presentation of dramatic productions, the maintenance and improvement of the theatre premise s, fundraising, social and other events, publicity and promotions. etc
## **Risk management**
The trustees have assessed the major risks to which the charity is exposed, in particular those relating to the operations and finances of the Society, and are satisfied that systems are in place to mitigate our exposure to the major risks.
## **REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number**
272635
## **Principal address**
15 Fairfield Crescent Hurstpierpoint Hassocks BN6 9SF
## **Trustees**
S J Hile M Somers S P Wicks R Coney R Sampson A Hopper J Kearns (appointed 31/7/2022)
Page 3
**THE HURSTPIERPOINT PLAYERS**
## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30 APRIL 2023**
## **REFERENCE AND ADMINISTRATIVE DETAILS**
## **Independent Examiner**
Dr Shona F Wardrop C.A Chariot House Limited Chartered Accountants 44 Grand Parade Brighton East Sussex BN2 9QA
Approved by order of the board of trustees on 25 March 2024 and signed on its behalf by:
A Hopper - Trustee
Page 4
**INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE HURSTPIERPOINT PLAYERS**
## **Independent examiner's report to the trustees of The Hurstpierpoint Players**
I report to the charity trustees on my examination of the accounts of The Hurstpierpoint Players (the Trust) for the year ended 30 April 2023.
## **Responsibilities and basis of report**
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under Section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Dr Shona F Wardrop C.A
Chariot House Limited Chartered Accountants 44 Grand Parade Brighton East Sussex BN2 9QA
25 March 2024
Page 5
**THE HURSTPIERPOINT PLAYERS**
## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 30 APRIL 2023**
|Unrestricted
fund
Notes
£
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
5,128
Other trading activities
2
29,491
Investment income
3
309
**Total**
34,928
**EXPENDITURE ON**
**Charitable activities**
Charitable Activities
36,781
**NET INCOME/(EXPENDITURE)**
(1,853)
**RECONCILIATION OF FUNDS**
Total funds brought forward
125,028
**TOTAL FUNDS CARRIED FORWARD**
123,175|Restricted
fund
£
-
-
-
-
-
-
-
-|2023
Total
funds
£
5,128
29,491
309
34,928
36,781
(1,853)
125,028
123,175|2022
Total
funds
£
-
14,161
9
14,170
28,817
(14,647)
139,675
125,028|
|---|---|---|---|
The notes form part of these financial statements
Page 6
**THE HURSTPIERPOINT PLAYERS**
## **BALANCE SHEET**
## **30 APRIL 2023**
|Unrestricted
fund
Notes
£
**FIXED ASSETS**
Tangible assets
6
62,645
**CURRENT ASSETS**
Debtors
7
754
Cash at bank and in hand
61,035
61,789
**CREDITORS**
Amounts falling due within one year
8
(1,259)
**NET CURRENT ASSETS**
60,530
**TOTAL ASSETS LESS CURRENT**
**LIABILITIES**
123,175
**NET ASSETS**
123,175
**FUNDS**
9
Unrestricted funds
**TOTAL FUNDS**|Restricted
fund
£
-
-
-
-
-
-
-
-|2023
Total
funds
£
62,645
754
61,035
61,789
(1,259)
60,530
123,175
123,175
123,175
123,175|2022
Total
funds
£
63,140
7,053
62,066
69,119
(7,231)
61,888
125,028
125,028
125,028
125,028|
|---|---|---|---|
The financial statements were approved by the Board of Trustees and authorised for issue on 25 March 2024 and were signed on its behalf by:
A Hopper - Trustee
The notes form part of these financial statements
Page 7
**THE HURSTPIERPOINT PLAYERS**
**NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 APRIL 2023**
## **1. ACCOUNTING POLICIES**
## **Basis of preparing the financial statements**
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
## **Income**
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
## **Expenditure**
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
## **Tangible fixed assets**
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Plant and machinery - 25% and 50% on cost
## **Taxation**
The charity is exempt from tax on its charitable activities.
## **Fund accounting**
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
## **2. OTHER TRADING ACTIVITIES**
|Fundraising events
Other income
Subscriptions
Productions
Charges for use of theatre
Bar Income|2023
£
-
180
1,296
14,893
6,074
7,048
29,491|2022
£
270
-
1,527
7,888
1,820
2,656|
|---|---|---|
|||14,161|
continued...
Page 8
**THE HURSTPIERPOINT PLAYERS**
**NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 30 APRIL 2023**
## **3. INVESTMENT INCOME**
|**INVESTMENT INCOME**||||
|---|---|---|---|
||2023|2022||
||£|£||
|Deposit account interest|309||9|
## **4. TRUSTEES' REMUNERATION AND BENEFITS**
There were no trustees' remuneration or other benefits for the year ended 30 April 2023 nor for the year ended 30 April 2022.
## **Trustees' expenses**
There were no trustees' expenses paid for the year ended 30 April 2023 nor for the year ended 30 April 2022.
## **5. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES**
|Unrestricted
fund
£
**INCOME AND ENDOWMENTS FROM**
Other trading activities
14,161
Investment income
9
**Total**
14,170
**EXPENDITURE ON**
**Charitable activities**
Charitable Activities
28,817
**NET INCOME/(EXPENDITURE)**
(14,647)
**RECONCILIATION OF FUNDS**
Total funds brought forward
139,675
**TOTAL FUNDS CARRIED FORWARD**
125,028|Restricted
fund
£
-
-
-
-
-
-
-|Total
funds
£
14,161
9
14,170
28,817
(14,647)
139,675
125,028|
|---|---|---|
continued...
Page 9
**THE HURSTPIERPOINT PLAYERS**
## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 30 APRIL 2023**
|**6.**
**TANGIBLE FIXED ASSETS**
Freehold
property
£
**COST**
At 1 May 2022 and 30 April 2023
61,161
**DEPRECIATION**
At 1 May 2022
-
Charge for year
-
At 30 April 2023
-
**NET BOOK VALUE**
At 30 April 2023
61,161
At 30 April 2022
61,161
**7.**
**DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
Other debtors
Prepayments
**8.**
**CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
Other creditors
**9.**
**MOVEMENT IN FUNDS**
At 1/5/22
£
**Unrestricted funds**
General fund
125,028
**TOTAL FUNDS**
125,028|Plant and
machinery
£
33,495
31,516
495
32,011
1,484
1,979
2023
£
288
466
754
2023
£
1,259
Net
movement
in funds
£
(1,853)
(1,853)|Totals
£
94,656
31,516
495
32,011
62,645
63,140
2022
£
6,617
436
7,053
2022
£
7,231
At
30/4/23
£
123,175|Totals
£
94,656|Totals
£
94,656|
|---|---|---|---|---|
||||31,516
495||
||||32,011||
||||62,645||
||||63,140||
|||||2022
£
6,617
436|
|||||7,053|
|||||2022
£
7,231|
|||123,175|||
continued...
Page 10
**THE HURSTPIERPOINT PLAYERS**
## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 30 APRIL 2023**
## **9. MOVEMENT IN FUNDS - continued**
Net movement in funds, included in the above are as follows:
|Incoming
resources
£
**Unrestricted funds**
General fund
34,928
**TOTAL FUNDS**
34,928
**Comparatives for movement in funds**
At 1/5/21
£
**Unrestricted funds**
General fund
139,675
**TOTAL FUNDS**
139,675
Comparative net movement in funds, included in the above are as follows:
Incoming
resources
£
**Unrestricted funds**
General fund
14,170
**TOTAL FUNDS**
14,170|Resources
Movement
expended
in funds
£
£
(36,781)
(1,853)
(36,781)
(1,853)
Net
movement
At
in funds
30/4/22
£
£
(14,647)
125,028
(14,647)
125,028
Resources
Movement
expended
in funds
£
£
(28,817)
(14,647)
(28,817)
(14,647)|
|---|---|
## **10. RELATED PARTY DISCLOSURES**
There were no related party transactions for the year ended 30 April 2023.
Page 11
**THE HURSTPIERPOINT PLAYERS**
## **DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 30 APRIL 2023**
||2023|2022|
|---|---|---|
||£|£|
|**INCOME AND ENDOWMENTS**|||
|**Donations and legacies**|||
|Donations|5,128|-|
|**Other trading activities**|||
|Fundraising events|-|270|
|Other income|180|-|
|Subscriptions|1,296|1,527|
|Productions|14,893|7,888|
|Charges for use of theatre|6,074|1,820|
|Bar Income|7,048|2,656|
||29,491|14,161|
|**Investment income**|||
|Deposit account interest|309|9|
|**Total incoming resources**|34,928|14,170|
|**EXPENDITURE**|||
|**Charitable activities**|||
|Rates and water|459|745|
|Insurance|3,120|2,908|
|Light and heat|2,825|14|
|Telephone|642|717|
|Advertising|693|943|
|Sundries|508|516|
|Fundraising costs|43|-|
|Production expenses|8,729|10,010|
|Management and Administration|1,782|627|
|Bar Expenses|3,939|1,234|
|Debt write off|5,933|-|
|Depreciation|495|660|
||29,168|18,374|
|**Support costs**|||
|**Information technology**|||
|Repairs and renewals|7,583|9,213|
|**Governance costs**|||
|Accountancy and legal fees|30|1,230|
|Total resources expended|36,781|28,817|
|**Net expenditure**|(1,853)|(14,647)|
This page does not form part of the statutory financial statements
Page 12