Trustees Allnual Report 8nd Financial Statement for the period I" October 2022 to 30 Septemljer 2023 h rity￿R 1197478 31. January 2022 INDEX Paragrgph Statement of Charity Purpose and Activities Additional Activities 5-10 Achievement and Perfornianc¢ Governance 16-22 Reference and Administrativ¢ Details 23-26 Advisors 27-29 Financial Review Capital Ass¢ts Grants 35-39 Taxation 40-41 Revenue 42-43 30-34 Retentions 44 Futur¢ Plans 45-51 TATEMEwr EAND l. Abe￿ele M¢n's Sh¢d (AMS) is a Foundation Charitabl¢ Incorporated Organisation (CIO) established on 31. January 2022. 2. The objective of the CIO is "To promote social inclusion for thepublic benefil ofmen living in the Abergele area, in particular but nol exclusively, older men bypreventing themfvm becoming socially exclz4ded assisling them lo integrate into soclety ihrough the provision ofpremises in which men can meeijointly or individually to undertake Ihe share creative, social up7cI rec'realiop7al activities., 3. In preparing this report, the Trustees have taken due regard for the guidance issued by the Charity Conllnission on publi¢ benefit (Charities SORP- FRS 102). 4. The Trustees confmn that they have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing the charity's aim and objectivities and in planning future activities. Iv 5. AMS is an entirely voluntary organisation including Trustees (who are the members) and volunteers. Volunteers undertake to provide support for beneficiaries in the community whilsL at th¢ same time, providing the volunteers with a sense of purpose, social interaction, teams work, physical and mental activity that will help combat isolation. 6. From the start of the period until July 2023 the AMS operation operated from rented premises at Si. Michael's Hall, Groes Lwyd, Abergele. From August 2023 the opeTating base moved to the Worsleywear UniL Tayna Business ParL Abergele. 7. The ethos for the work undertaken is to upcycle and recycle where ever possible. No charges are made for the services provided but instead contributions are requested to offset running costs. 8. The Charity does not wish to complete wtth local business. It focuses on repair and upcycling services that can benefit the communlty in a cost effective, non- competitive manner. 9. Contributions can be Fn the forni of money, equipment or materials. Money goes towards Tunning costs, such as rent or materials that hav¢ to be purchased. Donated equipment and materials are T£tained depending on their suitability. Any funds raised from the sale of equipment goes toward rutming costs. Retained materials are upcycled or recycled and sold. 10. Some services are in the form of commissions from external organisations who want to provide a ixnefit to their community or members of theRr orgalltsatLOn. Donations are accepted for commR5sions in lieu of payment anl where possible, recycl¢d matcrial is U￿d. I l. The number of active volunteers during the period peaked at 35. The number is limited by opening hours {6 per week) and the availability ofequipment. 12. During the p¢riod 38 services were provid¢d ranging from small repairs to larger commissions at an average value of £93.60 per service. 13. A partnership arrang¢ment exists with Bryson Recycling who undertake the recycling and waste collection service to th¢ local authority. In effect, Bryson Recycling, PTovid¢ materials that can be recycled by th¢ Men's Shed or which can enhance the services undertaken. For example, waste wood, paint or compost. 14. Commissions have be¢n obtained from the local TESCO SU￿rniarkct for the PTOViSiOll of seating or planters that can be donated to local care homes or situated in public spaces be the benefit of the whole community. 15. During the period 2 major public consultation events took place alongside several smaller events. The major consultation events took place at the Hafodunos Hall Spring Open Day, Llangernyw on the 20. May and outside thc Tesco Superstore in Abergele over the 23° and 24° June. On both occ&sions the events included the Abcrgele and District She Shed. All the events demonstrated overwhelming public support for the Men's Shed and its work for the community. 16. During the period th¢r¢ were four Trustees: . Joanne Hughes appointed 13° January 2022 Alan Yat¢s appointed 13, January 2022 . Sam Rowlands appointed 13° January 2022 Paul Frost appointed 15, October 2022 17. The Trustees met on 8 occasions at roughly 6-week intcrvals con]mencing December. 18. None of the Trustees received any payments or accepted any expenses during the period. 19. Attempts to recruit a suitable fifth Trustee during th¢ period were unsuccessful. 20. A major focus for the Trustees was to improv¢ the general gov¢rnan¢e of th¢ Charity and the follomryng policies were adopted. Safeguarding Policy . Health and Safety Statement Equality. Diversity and Inclusion Policy • Bilingual Policy Volunteer Statement Volunteer Information Stalement 21. The Trustees also adopted a dynamic Corporate Risk Regist¢r that is r¢vi¢wed at each of the Truste¢ meetings, 22. The Trustees forn)ed two $ll￿COmMItteeS involving the volunteers. The Trustee representative on each of the sub-committees was Paul Frost. . mallagWgllL￿.. This sub.committee is responsible to the Trust¢es for the day to day operation of the charity and comprises a Chaimian, Secretary and Treasurer foimed from the volunteers. They meet on a monthly basis and have been overseeing the developrnent of the 35: Market Street project. Members of the sub-conllnittee attend Trustees meetings in a non-voting capacity to rep)rt progress. This sub- committee comprises the Management Sub- committee. They established and oversee a work place risk Tegister. 'They also review ongoing working practices. The sub-committee meets at three Monthly intervals. ND 23. Registered Charity Number 1197478 (England and Wales) 24. Rcgistered Office: 4 Primrose Hill Cottages, St George, AbeTgele LL22 9B T# 25. Phone No: 01745 824479 27. Bankers Barclays BanK Rhyl 68170 High Street, Rhyl, Clwyd LL18 IEU 28. Construction Cost and Project Management Consultant Alun Williams BSC. MRICS 13 Dulas Close Rhos-on-sea Colwyn Bay LL284UR 29. Building Surveyor and Property Consultant Rich Managing Director GAR Property Consultants Limited 15 Plas Hesketh, ABERGELE, LL22 8FL Graeme FINAN EW 30. AMS own a derelict building at Back 35 Market Street, Abergele. Th¢ intention is to seek grant aid to renovate the building as a pernianent base and as a community hub. The building has planning consent as a Community Hub. 31. Th¢ building is r¢gislered with the Land Registy in th¢ name of three of the Trustees. Th¢ building has planning consent as a community hub and has undergone structural and utility surveys to confirm it will be suitable for purpose. 32. During the period a National Lottery People and Places Development Grant (NLPPDG) was obtained amounting to £26,136. The grant allowed project plans and detailed costings to be drawn up for the 35, Market Street site. 33. DischatEing the NLPPDG was another major focus for the Trustees with progress reports being made at each of the fornial Trustee meetings. 34. During September 2023 the Development Grant was completed and an application was made to the National Lottery People and PLaces programm¢ for a Capital Grant amounting to £499,996.00 (including VAT. contingency and inflation allowances) to refurbish the Str￿ctUre of Back 35 Market StreeL Abergele. 35. During the period four grants were r¢c¢ived. Two grants were from government sources. one grant was from The National Lottery and one grant was from a third-party gTant giving Charity.. 36.N LL(Lfj,Jl ￿ in January 2023 to develop plans and costing for the development of Back 35 Market Str¢¢L Abergele as a community hub. This grant w&s a precursor Éo making a Capital Grant application to the National Lottery People and Places fund. The grant conditions and f￿al payment were completed on 6. September in the amount of £19,859.50 representing an und¢rsp¢nd of £6,276.50 which was retained by the Lottery. otL' The Capital Grant application was submitted at the end of the period- application No: 20256866 in the amount of £499,996.00- the decision for which is expected at the end of January 2024. during January 2023 to provide Health and Safety equipment meeting the recommendations of a Health and Safety Consuliant and the NW Fire and Rescue Busiiic%s Fire Safety Compliance Officer. The grant was administered by Community and Voluntary Support Co1]1￿. 38. EKgtollaLIDtsgratiQL￿£Z￿fj1￿Ql in March 2023 administered by Community and Voluntary Support Conwy on behalf of Welsh Government to set-up an independent Ab¢rg¢le She Shed. The grant period ran until November 30. 2023 so was still ongoing at the end of the period. 39. EoyJLE0￿£Ijfj￿QQ) during April 2023 towards rent alld website marketplace development. The website development was slow to take place as delays were met and eventually let down by the initial developer. Subsequently, website d¢v¢lopment took place at the end of the period and ultimately the site went public at the beginning of November 2023. 40. During the period the charity appli¢d for and received a VAT Exemption Certificafr from HMRC. This will allow an application for VAT to be Teclain]ed over the past four years on eligible items of expenditLEre. 41. The charity is eligible for discretionary counctl tax/ rate relief for the Premises il occupies. How¢v¢r, as both premises ll￿d duTing the period were shared. th¢ rental negotiated was inclusive of rates and utilities. 42. During the p￿10d expenditure was £31,130.24 and income, including grants, was £39,982.14 giving a surplus of £8,851.90 for the 12-month period. As this is the first full year of accounts, it is not possible to draw an accurate comparison from previous years. 43. Below are the full tevenue a¢wunts reported to and accepted by the Trustees for the period 1° October 2022 to 30, September 2023. Report lo the Th￿tee8 trf the RevtnutAccountsfor Abeygeje me￿'S Shed cDYeriDg tbe a¢¢oumting year I. OctobEr21k22 ts 30 sept￿llber2023 eDditure Trxed Costs Detsil Rent Men'sshedl Rent She Shed ESKtnci Sllb totsl £4.336.00' £1.381.00 Hea £107 50, In5UEan Zurich £201.97 He￿th and S¥f¢ty QKynty Mor Equi .054 58, £182.68 £260 CH) £10196 1261.34 £382 £7800 pp chr&StM￿ dinrn ees exp￿SeS Adverri5ing C&rhfiCare￿ searches r sndmwntrn Bwldin M2tÈn £516.05 £000 650.0 £o.o £000 £o.o £19.1kn7.2 s￿ary itoms She sh￿ expepditure efreshtnertts ebsile nationsout Lottery 35 Mthei Street devd men Kxpetsdi￿rt Totst L,13D.24 ITrcTrme emE*rship %105.0 %398.08 hnsttn8s thnner rojectincotNe Don8tion$ &2292.0 £1220.0 £450 omnllssions s￿£s er￿ Inc4)me She Shed ran$f¥ F Dev fjrartt nt y Mor (H&S melltl .045 91 £7.362.0 £4,300 0 oyl¢Foundatton