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2024-03-31-accounts

Mid Cornwall Scouts

Annual report June 2024

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AGM Papers

Mid Cornwall Membership

Census January 2024 - Summary - Mid Cornwall

Census January 2024 - Summary - Mid Cornwall Census January 2024 - Summary - Mid Cornwall Census January 2024 - Summary - Mid Cornwall Census January 2024 - Summary - Mid Cornwall Census January 2024 - Summary - Mid Cornwall Census January 2024 - Summary - Mid Cornwall Census January 2024 - Summary - Mid Cornwall Census January 2024 - Summary - Mid Cornwall Census January 2024 - Summary - Mid Cornwall
Name Squirrel Beaver Cub Scout Explorer Network Adults Total
Mid Cornwall 53 48
Lostwithiel Provision closed 7
1st NewquayScout Group 10* 25 19 22 24
5th Newquay 17 29 23 14
1st Par-St Blazeyand Fowey 24 12 11* 29
Polkerris 14 20 31 14 18
1st St Austell 13 28 22 9* 18
2nd St Austell/Charlestown 15 21 28 29 16
St Enoder Scout Group 14 8* 9
1st St Eval 25 25 18 19
1st St Stephen 11* 17 6* 7
Sticker 13 19 16 11
The Clays Scout Group 12 10* 13 14
Heligan 14 7* 5
Totals 52 196 240 176 53 0 242 959

*indicates a small section – 11 young people or less

The overall youth membership in January 2024 was up on the previous year by 88 members. Adult membership is up by 15

Trends compared to 2023

Name Young People(inc Squirrels) Young People(inc Squirrels) Young People(inc Squirrels) Sections(inc Dreys) Sections(inc Dreys) Sections(inc Dreys) Sections(inc Dreys) Sections(inc Dreys)
2023 2024 Growth 2023 2024 Opened Closed Change
Mid Cornwall 42 53 +11 2 3 +1 - +1
1st Gorran and Mevagissey Sea Sco u
0		 0 - 1 0 - -1 -1
Heligan Scout Group 35 21 -14 2 2 - - -
Lostwithiel 0 0 - 0 0 - - -
1st Newquay Scout Group 60 76 +16 3 4 +1 - +1
5th Newquay 68 69 +1 3 3 - - -
1st Par-St Blazey and Fowey 40 47 +7 3 3 - - -
Polkerris 78 79 +1 4 4 - - -
1st St Austell 52 72 +20 4 4 +1 -1 -
3rd St Austell 0 0 - 0 0 - - -
2nd St Austell/Charlestown 88 93 +5 4 4 - - -
St Enoder Scout Group 24 22 -2 2 2 - - -
1st St Eval 39 68 +29 3 3 - - -
1st St Stephen 24 34 +10 3 3 - - -
Sticker 46 48 +2 3 3 - - -
The Clays Scout Group 33 35 +2 3 3 - - -
Total 629 717 +88 40 41 +3 -2 +1

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AGM Papers Total on Waltlng Llsts 2023 2024 Ave Sectlon Slze Name Mid Cornwall 1st Gorran and Mevagissey Sea Scouts Heligan Scout Group Lostwithiel 1st Newquay Scout Group 5th Newquay 1st Par-st Blazey and Fowey Polkerris 2023 2024 Change Change 21 18 18 li 20 19 -45 23 23 13 16 20 20 io 32 +22 1st St Austell 13 18 li 3rd St Austell 2nd St Austelllcharleslown St Enoder Scout Group 1st St Eval 1st St Stephen Sticker The Clays Scout Group 22 23 li 35 +35 12 13 23 li +10 18 -18 15 li 16 12 TotaL 16 17 +1 82 90 +8 Top Awards 2024 Small Se¢tions' Name Mid Cornwall 1st Gtsrran and Mevagissey Sea Scouts Heligan Scout Group Lostwithiel 2023 Change +11 2023 2024 Change 13 1st Newquay Scout Group 5th Newquay 1st Par-st Blazeyand Fowey Polkerris 1st St Austell 3rd St Auslell 2nd Sl Austelllcharleslown St Enoder Scout Group 1st St Eval 1st St Stephen Sticker The Clays Scout Group li +10 +11 12 io 14 12 Total 42 81 +39 li

AGM Papers

Squirrels

Number of Sections 4
Number of Young People 52
Change from previous year +26
Sections with 11 or less young people 1

Beavers

Number of Sections 10
Number of Young People 196
Change from previous year +27
Sections with 11 or less young people 1

Cubs

Number of Sections 12
Number of Young People 240
Change from previous year +35
Sections with 11 or less young people 1

Scouts

Number of Sections 12
Number of Young People 176
Change from previous year -11
Sections with 11 or less young people 5

Explorers

Number of Sections 3
Number of Young People 53
Change from previous year +11

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AGM Papers

District Chair’s Report

Another year has flown by and it’s been a busy year again for the Trustee Board.

At the beginning of the year we finally moved all our bank accounts into Lloyds Bank, saving the District money by not having to pay account fees being imposed by HSBC and making our accounts more visible via easier online banking. These benefits have really been useful over the last twelve months.

We continued to embed the new Volunteer Culture into the way we work, sharing the tasks required from your Trustee Board around the team. With the help of the Appointments Advisory Committee we transformed the welcome given to new volunteers. Moving away from having a panel of people interviewing adults to online flexible welcoming conversations, whilst keeping within the current POR requirements. I would like to publicly thank those people, especially Luke Smith and Sally Tregaskes for keeping the administration and the welcomes flowing. The Finance Advisory Sub Team have also been working hard to support the District. We now have a up to date policy on supporting our young people and adults financially when facing hardship, attending international events and when opening new sections. The team researched and recommended a high yield savings account, which we are already getting the benefits of the interest from. They continue to work closely with the Trustee Board to review our income streams within the District. A huge thank you to the team members for all the hard work they have put in. The Drummers Lodge Management and Maintenance Team have also been busy. They have a formal budget for the 23/24 financial year which was approved by the Trustee Board. They have a development plan for the next 5 years, focussing on new developments and improving the facilities which are already on the site. Over the last few months discussions have started about replacing the marquee, which is erected every year, with a permanent building. This is an exciting time for the site and I thank those on the two teams for keeping our District Campsite moving forwards and looking so good.

Our transformation journey continues for the Trustee Board, I am sure you’re all aware that in the April 2024 POR release there was major changes to how your Trustee Board is appointed and how the membership is made up. In the last couple of months, I have opened up a selection process to search for new trustees, members of the Trustee Board have met with volunteers who came forward, and I have a structure which the Trustee Board recommend to the District Scout Council.

I have two final thanks to make, firstly to each of the Trustees who have supported the District this year. Our meetings have sparked great debate on some topics, having a team who are willing to speak out and voice their opinions does really ensure we’re making the best decisions for Mid Cornwall.

My final thank you, is to you. Thank you for your support over the last year and trusting us to make the decisions in the best interests of our District.

John Rickard

District Chair

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AGM Papers

District Commissioner’s Report

The highlight of the year for this report has to be the District camp held at Lanhydrock in May, 11 out of our 13 active groups attended at some point over the weekend with 10 of them having sections that camped for the weekend. This was the first time we had camped as a full district since the year 2000 so the amount of planning and organising that went in to the weekend was immense, the organising team started the planning process in late 2023 to put in to action Shaun’s idea of ‘lets have a district camp!’

On the Friday afternoon the crowds started to arrive, each group finding (and in some cases then needing to extend their camping area!) and all of the young people started the usual process of ignoring what was being said about putting the tents up and just played with their friends, which was lovely for me to see but maybe not as great for the leaders! As the set up was finished and the leaders briefing was completed the wide games started and then, to great acclaim, the silent disco started, I am still surprised now at how many young people were dancing and singing along to the tunes that were released before even some of their parents were born.

Saturday morning saw the start of the activities, there was, climbing, archery, tomahawk throwing, cycling, laser tag and craft to name but a few, these would continue all weekend as the weekend campers moved around their zones. Also at this time the squirrels, beavers and their leaders arrived for their day of fun and adventure with their own activity zones and nature walk in the afternoon. After lunch we had some VIP’s come to visit us, our MP, the Mayor of ST Austell and other county councillors came to see what it is that we do in scouting, and I have to say, they were all so impressed with both adults and the young people. This also gave us an opportunity to make two very special presentations to Shaun Wakeham and Ben Powlesland who were awarded the Kings Coronation Medal for all of the work they did in London over the Coronation weekend in 2023, to be able to do this in front of over 450 members of the district really did make it special. The squirrel and Beaver visit ended with what was described to me as an amazing campfire (the older members also had one later that night,) I would like to say a special thank you to Andy Nash for running these, everyone loved them.

Sunday was a day of more activities and then the task of getting the packing done and the tents down with all those tired young people around, before we all got together for our closing ceremony around the flag.

To have nearly half of the district on one camp was in my mind the best thing I have been involved with in my time in Mid Cornwall, to see the young people playing together, the adults meeting new people and swapping skills was inspiring. As I said, this camp did not come together by accident, the core team of organisers put in over 6 moths of planning to making it a massive success, the build team arrived on site on the Wednesday and did not leave until the Monday evening, without these teams it would not have been possible to even consider the camp so I would like to send a massive personal thank you to all of them.

Finally I would like to give a special thank you to Shaun Wakeham, without his hard work, perseverance and organisation, this camp simply would not have happened, I dread to think how many hours he put in to it but I am so glad that he came up with the idea and then convinced me it was a good one!

James McIntyre District Commissioner

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AGM Papers

Campsite Report

Drummers Lodge is going from strength to strength.

The Management Team and the Maintenance Team have been working hard to bring the site up to regulations, but this work does continue. We have been working through the Safer Scouting Audit Tool to identify where the site may not quite be where we need it to be. The Management Team are confident we offer a safe and secure site for our young people to use, we are now working to ensure we’re recording all the mandatory regular checks done throughout the year and that record is accessible by anyone should they request it.

The Maintenance Team have been busy making improvements and upgrading various parts of the site. The washing up shelter has seen it’s first season of use, new seating has been installed around the campfire circle, a new maintenance team container has been purchased and relocated further down the site and the entrance walls continue to be extended up the driveway. The team meet on our monthly work days (first Saturday of the month) and they welcome new volunteers at anytime, checkout the District website for more information.

A huge thank you to our Mid Cornwall Explorers from St Austell, who have built the new wood store on site, its going to be a great asset and we look forward to starting the process of moving all the firewood into it over the summer. The Explorers are also working on finishing off the Cribb Hut, located in the middle of the site, which will be used as a device charging area, cold food storage space and general store.

As Chair of the Trustee Board and Chair of the Drummers Lodge Management Team, I would personally commend the two teams at Drummers Lodge for their commitment to the District. Thank You!

John Rickard

Drummers Lodge Committee

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AGM Papers

Finance Committee

What a busy year! All credit to the District Leadership Team who have succeeded in another year of guiding the District through changes, national and local, and continue to do so; keeping Cornish Scouting strong and available to all the young people of Mid Cornwall. The Finance Sub Team carry on our commitment to support the District in maintaining best practice and compliance. Together we assure the District remains financially robust and ready to look to support Groups, Events and individuals.

Sincere thanks go to fellow Finance Sub Team Members: Karen Jarvill; Tracy Adams; Cyril Poad; Christine Sargeant and Ross Geach.

I am very proud to be part of this Team and I know our efforts are appreciated and relied upon by the District Team and Trustee Board.

Over the past year we have been asked to action or consider such things as

The Finance Sub Team look forward to the next year and will continue to provide balanced support and assistance to the District Team. For all the excitement and challenges to come, we all just want the best for the young people of Mid Cornwall District.

Jacqui Rickard District Finance Committee Chair

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AGM Papers

You said, we did!

Before each AGM the District Team ask what you want us to do over the next 12 months. In 2023 you asked us this, and here is the progress we have made.

Help with struggling groups / Help and support for existing groups

This is something which always comes up and the District Team are out there supporting groups. Some need some more focussed support for short periods, others need some background help for longer. We are here to help, so please get in contact if there is something specific you need.

We are always looking at recruitment and we do recognise how hard this is sometimes. We’ve had some really good results in recruitment to Trustee Boards recently, embracing the new volunteering culture and making our appointments process more welcoming has had a massive impact.

Some of the successes include Sticker Scout Group have 6 new trustees, Lostwithiel Scout Group is about reopen young person provision, we have new Explorer units and leaders across the District and we have made headway in getting groups working together to share leaders and skills. Following the group provision review around St Austell we’re pleased to see the number of young people and adults involved in those groups has increased overall. In 2024/2025 one of our aims is to review the governance at each group and then plan how we can support Groups best.

Inclusion and safeguarding workshops

This is something we are very keen to get organised, however is hasn’t happened this year. Sorry! We have been waiting to see and hear what the new learning is like when we move to the new digital tools and transformation is complete. When we get an idea of what is available through this new system, we can make sure any workshops aren’t reinventing the wheel and are useful and relevant to us all.

More events because they’re fun !

Did you attend District Camp 2024? I think the Camp Team delivered on that one!

No thoughts currently but the events you have organised within the past 12 months have been well planned, thought out and enjoyed by all who have attended.

Thank you! We are definitely proud of our Events Team!

Put on a camp for the Mid Cornwall Explorer Units (getting to know Explorers in Mid-Cornwall)

This is something which has been suggested to the Explorer Leaders. So watch this space…

Things are improving, keep up the good work

Thank you!

Represent all of the groups on the Fb page, not just 1st NQ & Polkerris

We have tried to spread the social media love around, which is easy to do on our District events. However if groups are running activities at normal meeting nights, please send in your photos and explanations to website@midcornwallscouts.org.uk or message us on Facebook. We rely on your submissions and ensuring you have the permissions needed for photos on social media.

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AGM Papers

Minutes from 2023 AGM

Date: Wednesday 7th June 2023

Venue: Drummer Lodge Campsite, Scredda

1. Welcome

District Chair, John Rickard, welcomed everyone to the AGM. Special welcome was extended to Mary Fisher (District President), Gareth Phillips (County Commissioner) and other guests.

The District Chair informed the members in attendance that the family of Stanley Weston had also been invited to the afternoon, unfortunately they weren’t able to attend. After the passing of Stanley Weston recently, his estate has donated £1000 to Drummers Lodge asking for it to be used towards the new washing up shelter project. This has been gratefully received on behalf of the District and once the project is complete the family will be invited up to Drummers Lodge to see the end result.

2. Apologies for absence

3. Review of the previous year

The District Chair encouraged all leaders to read the District Annual Report which was available on the District Website and also a few copies were on the tables at the meeting. The report includes reports about how we have progressed as a District, last years minutes and this years statement of accounts. The District Chair thanked all who has taken time to bring the report together, especially Ross Geach, Mary Fisher and Peter Williams Chartered Accountants for their hard work getting the District accounts examined in time for the report to be written.

4. Governance

JR

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AGM Papers

(Chapter 5.4) as our constitution for the next 12 months. This was passed by majority vote.

The District Chair proposed that the District continue with the financial year being 1[st] April until 31[st] March. This was passed by majority vote

Allowing for the same number to be nominated by the District Commissioner.

5. Make Appointments

During the meeting it wasn’t possible to formally nominate Shaun Wakeham to the District Trustee Board, he has since been asked if he would accept a nomination and has accepted. He was included in the nomination and 20 members of the Scout

Council agreed his membership outside of the formal AGM.

The District Chair explained that Julie Rickard was willing to continue in the role once again. She has done a fantastic job the last couple of years and works very well with the committee. Combining votes from online and at the meeting this was accepted by majority vote.

The District Chair thanked Mary Fisher for her many years looking after the District Finances. Since the last AGM Ross Geach has taken over the accounts and has worked hard to get the accounts ready for this years AGM. The District Chair proposed Ross Geach continues in the role. Combining votes from online and at the meeting this was accepted by majority vote.

The District Chair explained 11 people had voted online and Karen Jarvill (Cub Parent and Accountant), Matt Jenkins (Leader and current Trustee) and Luke Smith (District Appointments Committee Chair and Supporter) were ranked top of the votes with 7 votes each. The District Chair proposed that these three persons were elected to the Trustee Board. This was accepted by majority vote.

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AGM Papers

The District Chair told the District that this year the accountants had worked well with us to turnaround our accounts in a timely manner. The District Chair proposed the District continues to use Peter Williams Chartered Accountants for the next financial year. This had already had 10 votes in agreement and 1 abstention online. The decision was passed by majority vote.

6. Additional for Scout District

John Rickard (2 online nomination)

Shaun Wakeham (1 online nomination)

The District Chair explained there has been two nominations through the online vote page. The District Commissioner took the meeting and explained that both these people already have a right of attendance on the County Scout Council due to their roles. The District Commissioner asked the attending members if this would be acceptable. No objections were received.

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AGM Papers

The District Scout Shop is also available online. Parents can order and have uniform items sent direct to them. Groups can order County, District, St Pirans, and membership badges.

midcornwallscouts.org.uk/shop

Profit from sales at the District Scout Shop go back into supporting Scouting in Mid Cornwall – so please encourage and support. Thank you

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PIIID CORNWALL SCOUT DISTRICT RECEIPTS AND PAYMENTS ACCOUNTS ST FOR THE YEAR ENDED 31 MARCH 2024

MID CORNWALL SCOUT DISTRICT STATEMENT OF ASSETS AND LIABILITIES ST FOR THE YEAR ENDED 31 MARCH 2024 Camp Slte 38,964 Events Account Explorers Account Dl8trlct Scoul Shop Total 38,964 Freehold Land Stock 6,OL Events OSM 427 427 8ank Treasurar 11,187 15,168 4,197 9,623 40,175 5,756 Bank Savings 10,090 10,090 Cash in Hand 21,277 54,559 11.762 4,197 9,623 89.656 The trustees dec18re that they approve the above ststemenl of a￿ets & li8bililie$ and attached receipts and payments a¢counls. Signed - Print name - Signed on behalf of all the trustees Dated - 18-J

MID CORNWALL SCOUT DISTRICT RECEIPTS AND PAYMENT ACCOUNT ST FOR THE YEAR ENDED 31 MARCH 2024 DISTRICT ACCOUNTS 2024 2023 Recel t8 Capitation First aid income Events - Beaver fun day Explorers - Grant Bank Interest 33.408 1.552 9,294 312 1,000 35.05 ments Capitation Events Explorers Jamboree Accountancy Bank charges Equipment Trustee expenses Gorran sale expenses First Aid supplies Fuel & Mileage Heligan sel up costs Donation5 Remembrance Day wreaths Sundries Training 32.$40 419 1,562 22,478 230 670 1,340 360 372 25 5.601 1.011 350 8,771 901 687 909 275 60 165 50 427 232 39,382 4,332 37,141 26,535 SurplusllDef¢it} for the year Retained Surplus Brought Forwafd Transferred from Events account Tiansferred to Explorers account Transferred from Camp Account 19.499 44,797 1.237 3.980 10.090 25,609 21.277 46,034 19.499

MID CORNWALL SCOUT DISTRICT RECEIPTS AND PAYMENT ACCOUNT ST FOR THE YEAR ENDED 31 MARCH 2024 CAMP SITE ACCOUNT 2024 Recel ts Camp Fees Donation Grant Inlèresl 9,680 7,877 9,680 7,877 Pa ments Insurance Gas Building work, Maintenance & Repairs Telephone Miscellaneous Bank Charges 1.358 1.076 8.767 224 687 643 97 4,362 78 12,119 2.439 10.090 67,088 64.649 5,442 2,435 IDeficitllSurplus for the year Transfer lo District Savings Retsined Surplus Brought FoThvard 64,853 67,088

MID CORNWALL SCOUT DISTRICT RECEIPTS AND PAYMENT ACCOUNT ST FOR THE YEAR ENDED 31 MARCH 2024 SCOUT SHOP ACCOUNT 2024 2023 Sales 5.266 5,995 Opening Stock Purchases Closing Stock 5,302 5,187 5,294 4.685 5,302 4,483 783 4,677 1,318 Bank charges Insurance Post Cashba¢kJCard Charge Equipment Reduction in value of fixed assets 89 165 33 15 198 585 11,177 11,762 80 1.238 9.939 11,177 Surpluslloeficitl for the year Retained Surplus Brought Forward NOTE.. Closing slock Is at cost price

MID CORNWALL SCOUT DISTRICT RECEIPTS AND PAYMENT ACCOUNT ST FOR THE YEAR ENDED 31 MARCH 2024 EVENTS ACCOUNT 2024 2023 The Clays District Capitation Events 2,860 8,171 18,855 12,021 41,907 1.419 7.875 24,140 33,434 The Clays District Events 30 28,170 19.976 6,370 18,932 48.176 14,742 25,302 16,605 1,237 3,571 18.939 SurplusllDeficil) for the year Transfer to District account Retained Surplus Brought Forward 18,939 4,197

MID CORNWALL SCOUT DISTRICT RECEIPTS AND PAYMENT ACCOUNT ST FOR THE YEAR ENDED 31 MARCH 2024 EXPLORERS ACCOUNTS 2024 Subs¢riplions Summer Camp Coast lo Coast 23 Thorpe Park Activities Coast lo Coast 24 Sel up Grants Car Park Income 2,860 1.865 500 895 681 420 7.000 400 14,621 Coast to Coast 23 Thorpe Park Coast to Coast 24 Summer camp Activities Capilalion 24 Capitslion 23 505 975 481 2,100 1,023 1,350 8,978 5.643 3,980 9,623 SurplusllDeficitl for the year Transferred from District account

Independent examlnerfs report to the trustees of Mid Cornwall Scout District I report to the trustees on my examination of the accounts of the above charty l-the TrusVI for the year ended 31 March 2024 Responsibllities and basls of report As the charity's trustees, you are fe5ponsible for the preparation of the accounts in accoTdan£e with the requirements of the Charities Act 20111.the Acfl. I report in respect of my exomination of the Trust's accounts carried out vnder section 145 of thè 2011 Act and in carrying Out my examination. I have followed all the appllcable Directions given by the Charity CommSssion under sertion 14515llbl of the Act. Independent examlner's statement have completed my examination. I confirm that no material matters have come to my attention in connection wlth the examination which gives me cause to believe that in, any material respe¢t- I the accountlng records were not kept in accordance wlth sertlon 130 of the Charities Act,. or 2 the accounts did not a¢¢ord with the accounting records.. or 3 the accounts did not comply wlth the applicable requirements ¢oncemlng the form and content of accounts set out in the Charities IAc¢ounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and falrf vlew whlch Is not matter considered a5 Part ol an inilependent examination. I hove no concerns and have come across no other matters in connection with ihe examination to which attention should be diawn in thls report In order to enable a proper understandlng of the accounts to be reached. SSgned Oated Mrs Lois Stephen FCCA Chartered Certified Accountant Peter Williams & Co Latham Park 5t Blazey Road Par PL24 2HY

Independent examiner's report to the trustees of Mid Cornwall Scout District I report to the trustee5 on my examination of the accounts of the above charity I'the Tru5t"I for the year endcd 31 March 2024 Responslbllities and basls of report As the charity's trustees, you are responsible for the preparatlon of the account5 in accordance with the requirements of the Charities Act 20111-the Acfl. I report in respect of my exarnination of the Trust s accounts carried out under section 14S of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given bv the Charity Commission under seetlon 1451511bl o* the Act. Independent examiner's ststement I have completed my examination. I confirm that no material matters have come to my attention in LufiiieLtion with tl)e exaiiiination which 8ives me cause to believe that in, 8t)y materiel respect.. I the accounting records were not kept in a¢¢ordance with section 130 of the Charltles Act. or 2 the accounts did not actord with the accountin8 records,. or 3 the accounts did not comply with the applicable requirements concernlng the form and content of account5 set out in the Charities (Account5 and Reports) Regulation5 20Ct8 other than any requirernent that the accounts give a 'true and fairf view whlch is not a matter considered as part of an independent examination. I have no concerns and hxvo rnmp Ar.rn¢% nrj nthÈr matters in connection wlth the examination to which èttention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed Dated Mrs Lois Stephen FCCA Chartered Certified Accountant Peter Williams & Co Latham Park St Blazey Road Par PL24 2HY