## Epsom Music Society 

Annual Report Year End 30th November 2022 

During the year ending 30[th] November 2022 Epsom Music Society staged one benefit concert for the local NHS staff to recognise their sacrifices during Co-Vid. 

We staged 4 classical concerts free of entry to showcase Ukrainian refugee musicians. 

These events attracted donations to support the musicians. 

We also staged several ticketed live top-class jazz concerts. 

We initiated “Grassroots Jazz” formed to address the shortfall in Government funding for the arts as we came out of Covid. It was widely felt that the available monies in the Culture Recovery Fund were assigned too eagerly, without proper planning, and with little consideration for the smaller organisations, especially those those who operate in non permanent venues such as pubs, church halls, community centres and the like. 

These clubs invariably work on a shoestring, and (more often than not) are chaired by promoters of the older generation. Within this generation, there is a (completely understandable) hugely lower incidence of internet/IT proficiency, which in turn leads to chronic underuse of social media to promote events. 

In addition to this, there is a hugely reduced rate of bid submissions to the available money via Arts Council England from these promoters. This is definitely attributed to the same causation - a lack of the required skills required to make a coherent and competitive online bid. There are dozens of professional bid writers bidding for this same pot of money. Pitting these promoters against these professional bid writers is never going to see a good result for grassroots venues. The likelihood of success is close to zero. 

Initial action 

With reduced audience numbers, the profit margin became smaller for clubs, and for many, this became completely unmanageable. 

As some clubs began to close we decided to do something about it. 

Identifying the needy 

The next job was to collate, as far as possible, the full number, locations and contact details of every UK jazz club. We found around 400. Through this work, it was possible to see that around 97% of UK jazz performances are being made in non dedicated venues. 



We then emailed all of these clubs and asked for them to share details of the “Grassroots Jazz” initiative. 

The recovery plan 

We decided that the best course of action was to taker the immediate pressure off the most stricken clubs by issuing an initial grant of £500. Following that, we analysed the social media of each club. We then mutually decided on a course of action i.e. the increase in ‘followers’ required to fulfill the conditions for the second grant of £1500. We have been conscious and careful in spreading the payments across the country in order not to appear ‘London centric’ or indeed region specific in any way. 

A total of 7 clubs were awarded grants in 2022. 

Finances 

Funds have been raised through social media posts, and through (to date) three raffles which have been sponsored by various musical instrument companies - Fibonacci guitars (London), Headwind Music (Bristol), Dawkes Music (Maidenhead). 

There has also been support from Ronnie Scott’s Jazz club in the form of the donation of 12 deluxe memberships for raffles. Also tickets from Scarborough Jazz Festival, Cambridge Jazz Festival and Swanage Jazz Festival. 

There have also been private donations of instruments. 

The future 

This money is enough to help two or three more clubs. 

However, we feel that it would be wiser to pause the donations and instead use the remaining funds as the ‘matched funding’ element of an Arts Council England bid. In this way we can (if successful) more than double the funds and give the issue of chronic underfunding greater publicity, in turn generating more revenue. 

The Trustees 

Lionel Blackman Nigel Price Richard Tomlinson 

7[th] September 2023 



ACCOUNTS b£R VICES
FAO, Lionel Blackman
Epsom Music
Upper Chambers
7 Waterloo Road
Epsom
Surrey
KT19 8AY
th
14 August 2023
Reference: Accounts
re
aredb E
som Music 2022-2023
Dear Sirs,
Please find this letter as confirmation that the accounts prepared for Epsom Music have
been certified to my satisfaction.
Yours Sincerelv,
Kerrie Rundle MAAT
Proprietor
K A Accotjnts Services
Licenced by AAT under licence number: IlJ)3707
Office 13. Teignbridge Business Centre
Cavalier Road. Heathfield
Newton Abbot, TQ12 6TX
www.kaaccount5services.co.uk
kerrie@kaaccountsservices.co.uk
07793009263
01626572611

|||||||||
|---|---|---|---|---|---|---|---|
||Epsom|Tickets/donations|Other|Expenses|_AUTO - column_|Metro Bank 23-05-80||
||Music|£22,332.64|£4,846.21|£16,160.73|_Do not touch_|Acc No. - 44226243||
||Accs 2022|INCOME||||Accounting Year 11/01/2022 - 30/11/2022||
||Date|||**Amount**|Balance|Item||
||28/02/2022||£500.00||£500.00|Gift Aid added.||
||18/04/2022|||£22.80|£477.20|Sum Up card reader device||
||03/05/2022|||£30.00|£447.20|Advert for  2nd June 2022||
||17/05/2022|||£48.53|£398.67|Public liability insurance||
||17/05/2022|||£92.40|£306.27|Advert for  2nd June 2022||
||24/05/2022||£1,000.00||£1,306.27|Donation||
||24/05/2022|||£400.00|£906.27|Musician fees||
||26/05/2022|||£70.00|£836.27|Certificate framing for 27th May event (NHS benefit)||
||01/06/2022|||£600.00|£236.27|Musicians and adverts||
||06/06/2022|£54.07|||£290.34|Ticket income||
||08/06/2022|£204.84|||£495.18|Ticket income||
||08/06/2022||£1.96||£497.14|Donation||
||09/06/2022|||£30.00|£467.14|Advertising||
||13/06/2022|||£92.40|£374.74|Advertising||
||14/06/2022||£150.00||£524.74|Re NHS benefit donation||
||17/06/2022||£350.00||£874.74|Donations Ukraine music evening||
||05/07/2022||£375.00||£1,249.74|Gift Aid||
||07/07/2022|||£500.00|£749.74|Musicians||
||07/07/2022|£7,500.00|||£8,249.74|Donation||
||08/07/2022|£98.30|||£8,348.04|Ticket income||
||16/07/2022|£250.00|||£8,598.04|Donation||
||29/07/2022|£1,895.35|||£10,493.39|Donation||
||02/08/2022||£101.25||£10,594.64|Donations Ukraine music evening||
||02/08/2022||£200.00||£10,794.64|Donations Ukraine music evening||
||02/08/2022|||£175.00|£10,619.64|Hall hire for Ukrainian music evening||
||02/08/2022|£3,051.00|||£13,670.64|Donation||
||07/08/2022|||£13.00|£13,657.64|Companies House confirmation statement||
||10/08/2022|||£1,500.00|£12,157.64|Grant||
||17/08/2022|||£1,500.00|£10,657.64|Grant||
||05/09/2022||£62.50||£10,720.14|HMRC Gift Aid||
||05/09/2022|£2,325.00|||£13,045.14|HMRC Gift Aid||
||06/09/2022|||£1,400.00|£11,645.14|Grant||
||06/09/2022|||£50.00|£11,595.14|Grant||
||06/09/2022|||£1,500.00|£10,095.14|Grant||
||09/09/2022|||£6.50|£10,088.64|Companies House filing||
||09/09/2022|||£6.50|£10,082.14|Companies House filing||
||22/09/2022|||£200.00|£9,882.14|Musicians fees||
||22/09/2022|||£200.00|£9,682.14|Musicians fees||
||22/09/2022|||£200.00|£9,482.14|Musicians fees||
||24/09/2022||£510.00||£9,992.14|Donations Ukraine music evening||
||24/09/2022||£280.00||£10,272.14|Donations Ukraine music evening||
||24/09/2022||£100.00||£10,372.14|Donation||
||24/09/2022|||£400.00|£9,972.14|For Ukraine musicians||
||24/09/2022|||£125.00|£9,847.14|For Ukraine musicians||
||26/09/2022|£275.26|||£10,122.40|Ticket income||
||28/09/2022||£320.00||£10,442.40|Donation||
||28/09/2022|||£399.00|£10,043.40|10 lamps for music evenings||
||28/09/2022|£331.92|||£10,375.32|Ticket income||
||03/10/2022|£3,960.00|||£14,335.32|Donation||
||04/10/2022|||£1,500.00|£12,835.32|Grant||
||19/10/2022|||£16.10|£12,819.22|Musicians' drinks||
||19/10/2022|£88.47|||£12,907.69|Ticket income||
||19/10/2022|||£30.00|£12,877.69|Refund||
||26/10/2022|£636.18|||£13,513.87|Ticket income||
||28/10/2022|||£3.50|£13,510.37|Bank||
||07/11/2022|£555.55|||£14,065.92|Band||
||11/11/2022|||£400.00|£13,665.92|For Ukraine musicians||
||11/11/2022|£200.00|||£13,865.92|Donation for Ukraine evening||
||11/11/2022|||£1,500.00|£12,365.92|Grant||
||14/11/2022|£245.76|||£12,611.68|Donation for Ukraine evening||
||14/11/2022|£49.99|||£12,661.67|Donation||
||16/11/2022|£113.07|||£12,774.74|Ticket income||
||19/11/2022|||£300.00|£12,474.74|Printing||
||19/11/2022|||£250.00|£12,224.74|Sound and lighting hire x minimum 6 events||
||21/11/2022||£678.50||£12,903.24|Small donations Gift Aid||
||21/11/2022||£167.50||£13,070.74|Gift Aid||
||22/11/2022|||£600.00|£12,470.74|Band||
||23/11/2022|£497.88|||£12,968.62|Ticket income||
||25/11/2022|||£500.00|£12,468.62|Donation||
||29/11/2022||£49.50||£12,518.12|Bank refund||
||30/11/2022|||£1,500.00|£11,018.12|Grant||
|||||||||