Trustees' Annual Report for the period
Period start date Period end date 01 01 2024 31 12 2024 From To
Section A Reference and administration details
Charity name
Llanddulas Youth Club CIO
Other names charity is known by Llanddulas Youth & Community Centre
Registered charity number (if any) 1197422
Charity's principal address Beach Road
Llanddulas
Postcode LL22 8HB
Names of the charity trustees who manage the charity
| 1 2 3 4 5 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| WendyWilliams | Chair | |||
| Donna Louise Cevizci | Secretary | |||
| Keith Eeles | ||||
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
Names and addresses of advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)
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Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document
- (eg. trust deed, constitution)
CIC registered 10 January 2022
How the charity is constituted
- (eg. trust, association, company)
Trust
Trustee selection methods
- (eg. appointed by, elected by)
Trustees are appointed for a 5-year term of office and once this is up, they can we reappointed at the next AGM
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
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policies and procedures adopted for the induction and training of trustees;
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the charity’s organisational structure and any wider network with which the charity works;
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
Llanddulas Youth Club Charity was founded on 29 August 1968 with a single purpose, to create a safe and welcoming space for the children and teenagers of Llanddulas and Rhydy-Foel. Over 56 years later, we remain true to that original vision while continuing to grow and adapt to the changing needs of our community.
Following a governance review in 2022, we became a Charitable Incorporated Organisation (CIO No. 1197422). This change strengthened our structure, providing greater protection and flexibility for the charity’s future. It also allowed us to expand our work beyond youth activities to include wellbeing and community programmes that benefit people of all ages.
Today, the charity operates three main community projects:
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The Llanddulas Youth & Community Centre
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The Mobile Village Shop
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The Llanddulas Multi-Purpose Beach Hub (currently in development)
We’ve also adopted the beautiful stone-built benches on Beach Road, a much-loved meeting place for residents and visitors alike. Maintaining these benches helps keep our shared spaces welcoming, safe, and well cared for.
The charity is governed by three volunteer Trustees, supported by two members of staff, a committed group of volunteers, and a network of local partners. Together, they help deliver a range of social, cultural, and recreational activities designed to improve quality of life, reduce isolation, and promote wellbeing for residents of all ages.
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Membership of the Youth Club sessions is open to all young people aged 11 to 18 living in the local area. Conwy County Borough Council Youth Services continue to oversee the dayto-day delivery of youth sessions, providing structured, inclusive, and engaging opportunities for local young people.
The Trustees retain responsibility for the management and maintenance of the building, ensuring that it remains financially sustainable and continues to serve as a hub for community life. Income is raised through room hire, fundraising events, and grant funding, with all surpluses reinvested into improving local services.
All Trustees and volunteers are required to complete Disclosure and Barring Service (DBS) checks before taking up their roles, and checks are renewed in line with statutory guidance. Trustees give their time freely and receive no remuneration or other benefits.
During the year, the Trustees reviewed and adopted a number of new policies and governance documents, including updated Safeguarding, Health & Safety, Volunteer, and Tender and Procurement policies, alongside detailed Risk Assessments for each project. Trustee induction now includes training on these key policies and on the charity’s constitution and project structure.
The Trustees meet regularly to review finances, governance, and risks. Major risks identified include financial sustainability, volunteer capacity, and ongoing maintenance of the building. These are managed through regular monitoring, appropriate insurance, and the use of dedicated Steering Committees for each major project, ensuring strong oversight and accountability.
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Section C Objectives and activities
| Summary of the objects of the charity set out in its governing document Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit) |
The Llanddulas Youth Club CIO exists to create opportunites that bring people together, strengthen wellbeing, and improve quality of life. Our governing document sets out our purpose clearly: “To ofer the provision of opportunites designed to encourage social wellbeing, cultural and recreatonal actvites, either organised voluntarily or as part of formal courses of instructon, with the object, through the medium of such actvites, of improving the conditons of life of the residents of the locality and helping young people to develop emotonally and physically.” This guiding principle has remained unchanged since 1968 and contnues to shape everything we do today. |
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|---|---|---|
| Our Work and Public Benefit All of our work is designed to serve the public beneft in line with the Charity Commission’s guidance. Trustees carefully plan actvites that are inclusive, community-led, and accessible to everyone, regardless of background, age, or ability. In 2024, our work spanned a wide variety of projects and programmes, including: • Weekly Youth Club sessions- delivered by Conwy Youth Services, supportng young people aged 11–18 through social, creatve, and wellbeing actvites. • Community Fridge and Food Share programmes- providing free and afordable food to local residents while reducing food waste. • Wellbeing and ftness actvites- from gentle exercise and Tai Chi to dance and martal arts sessions. • Digital inclusion and IT workshops- giving residents the confdence to use technology in their daily lives. Each of these actvites is designed to encourage partcipaton, build confdence, reduce isolaton, and foster a stronger sense of community. The Trustees confrm that, in delivering these actvites, they have had full regard to the Charity Commission’s guidance on public beneft. |
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Our Centres and Services
Llanddulas Youth & Community Centre
The Centre is the beating heart of our village, a space where friendships are made, skills are shared, and the community comes together. From youth sessions and craft workshops to coffee mornings, training, and social events, it’s a safe and welcoming place for people of all ages.
Mobile Village Shop
Our Mobile Shop is more than just a service, it’s a connection. It delivers groceries, essentials, and friendly conversation to residents across Llanddulas and Rhyd-y-Foel, especially those who may struggle to travel. It’s about staying connected, looking out for one another, and ensuring no one is left behind.
Llanddulas Multi-Purpose Beach Hub (Coming Soon):
Work continued throughout 2024 on developing the Llanddulas Multi-Purpose Beach Hub. This ambitious project will transform the disused Wern Road toilets into a bright, modern, and sustainable community space with accessible toilets, a small community shop, EV charging points, and a bike repair station. Once open, it will provide a welcoming stop for locals and visitors and a new focal point for community activity along the coast.
Stone Benches on Beach Road:
We’re proud to care for the beautiful stone-built benches along Beach Road, a popular meeting place for residents and visitors. Maintaining them helps preserve a sense of pride in our village and ensures that everyone has a safe and pleasant space to sit, rest, and connect.
Additional details of objectives and activities (Optional information)
You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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policy programme related investment;
Volunteers continue to play a vital role in everything we do. They support the food projects, help run community events, maintain the garden and benches, and assist with youth and wellbeing sessions. Their dedication and kindness make our work possible, and the Trustees wish to record their heartfelt thanks for the time, energy, and compassion that every volunteer brings to our charity.
- contribution made by volunteers.
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Section D Achievements and performance
Summary of the main achievements of the charity during the year
The 2024 financial year was another year of real progress and community impact for Llanddulas Youth Club CIO. We continued to build on our long-standing commitment to local people by providing practical support, creative opportunities, and a welcoming space for everyone in our villages and surrounding area.
Our work this year focused on three key areas, food projects, youth engagement, and community wellbeing, each helping to make a lasting difference.
Food Projects
Our food-related initiatives continue to grow and remain a lifeline for many in the community.
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Weekly Shop: Delivered affordable weekly essentials to local households, resulting in an estimated 30,860 meals and support for 4,227 people .
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Community Fridge: Partnered with local supermarkets to redistribute unsold food, saving over 18 tonnes of food from landfill, creating 16,302 meals , supporting 6,650 people , and preventing 75 tonnes of CO₂ emissions .
Together, these initiatives not only improve access to nutritious food but also promote sustainability and environmental awareness by reducing waste and making better use of local resources.
Youth Projects
Youth work remains at the heart of our mission. In 2024, the partnership with Conwy County Borough Council Youth Services continued to thrive, offering young people a safe, fun, and supportive place to meet.
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Youth Sessions: Engaged 803 young people in activities designed to build confidence, teamwork, and new skills.
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Community Children’s Party: A hugely successful free event offering play and craft activities for 358 primaryaged children , helping families access inclusive and joyful community experiences.
These sessions provide a valuable outlet for creativity, selfexpression, and social connection, ensuring young people have the opportunity to thrive within their own community.
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Section D Achievements and performance
Wellbeing and Community Hub Activities
Our Community Fridge and Wellbeing Café continued to be a space for people to come together, enjoy a warm drink, and access local information and support.
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1,344 attendees joined our weekly café and wellbeing sessions, which featured guest speakers from organisations such as Conwy Employment Hub , Llanddulas & Rhyd-y-Foel Community Council , North Wales Police , Cartrefi Conwy , Cambrian Credit Union , and Conwy County Borough Council .
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Gardening Sessions encouraged 156 participants to grow fruit and vegetables for community use, promoting healthy living and sustainability.
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Across the year, our wellbeing classes, exercise groups, creative workshops, and community events attracted a combined total of 4,597 attendees .
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We also offered free room hire to volunteer-led groups and community organisations, benefiting 561 local residents .
These activities show the power of partnership working and the value of small, local initiatives that bring people together. Whether it’s through a shared meal, a wellbeing session, or a simple chat, these moments make a real difference in tackling loneliness and improving mental health.
Looking Back with Pride
This year’s achievements reflect the passion and commitment of our Trustees, volunteers, and staff, as well as the generosity of our funders and partners. Through every project, from the Community Fridge to the upcoming Beach Hub, our goal remains the same: to create opportunities, strengthen community connections, and improve lives.
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Section E Financial review
The charity maintains a minimum reserve of £5,000, Brief statement of the representing roughly three months of core operating costs. charity’s policy on reserves This provides a financial buffer to ensure essential services can continue if income temporarily falls. The policy is reviewed annually to make sure it remains appropriate for the charity’s size and activity level. Despite the small year-end deficit, overall reserves remain at a healthy level and sufficient to meet ongoing commitments.
Details of any funds materially in deficit
Further financial review details (Optional information)
Financial Overview
You may choose to include additional information, where relevant about:
The Trustees are pleased to report that the charity remains in a sound financial position. Careful budgeting, ongoing fundraising, and the continued support of local partners have enabled us to sustain our activities and deliver meaningful community impact throughout 2024.
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the charity’s principal sources of funds (including any fundraising);
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how expenditure has supported the key objectives of the charity;
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Income was generated through a mix of room hire, donations,
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• investment policy and grants, and project-related income from initiatives such as the objectives including any Community Fridge, Food Share, and holiday activity
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ethical investment policy adopted. programmes. Every pound raised has been used directly to support our charitable aims, maintaining the Youth & Community Centre, running social and wellbeing activities, and providing affordable food and essential services for local residents.
We are extremely grateful to our funders and supporters, including Conwy County Borough Council, the Gwynt y Môr Wind Farm Community Fund, Llanddulas & Rhyd-y-Foel Community Council, the National Lottery Community Fund, and our many local partners and residents whose generosity continues to make this work possible.
Although the charity ended the 2024 financial year with a small deficit of under £900, this was due mainly to essential building maintenance and project development costs. The Trustees are confident that 2025 will see a return to surplus, supported by new project funding and increased room-hire and community-event income.
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Expenditure and Use of Funds
All expenditure was directly linked to the delivery of charitable activities and the upkeep of the Llanddulas Youth & Community Centre. Key areas of spending included:
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Building maintenance and utilities
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Equipment and materials for community programmes
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Food costs associated with the Community Fridge and Food Share
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Insurance and compliance costs
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Modest staff and volunteer expenses
Trustees monitor expenditure closely to ensure transparency, accountability, and best value for money.
Investment Policy
The charity does not hold any investments and avoids speculative or high-risk financial activity. All funds are held in secure, ethical bank accounts. Trustees remain committed to managing all finances prudently and responsibly.
Acknowledgements
The Trustees wish to thank everyone who supported the charity in 2024, our funders, staff, volunteers, and the wider community. Their dedication and generosity are the foundation of everything we do.
Looking Ahead
For 2025, the focus is firmly on financial growth and stability. With strong community backing, new funding opportunities, and several exciting projects, including the Llanddulas MultiPurpose Beach Hub, Mobile Village Shop, and expanded wellbeing programmes, the Trustees anticipate a positive year ahead and expect to move from a small deficit to a clear surplus.
We remain committed to building a stronger, more sustainable, and more connected community for everyone who calls Llanddulas and Rhyd-y-Foel home.
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Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Wendy Williams Position (eg Secretary, Chair Chair, etc) Date 22/06/2025
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Independent examinerfs report to the trustees of Llanddulas Youth and Community Centre We report on the accounts of Llanddulas Youth and Community Centre for the year ended 31 December 2024. Respective responsibilities of trustees and examiner The charitws trustees are responsible for the preparation of the accounts. The charivs trustees consider that an audit is not required for this year under section 144(21 of the Charities Act 2011 {the 2011 Act) and that an independent examination is needed. It is my responsibilityto: examine the accounts under section 145 of the 2011 Act to follow the procedures laid down in the general Directions given by the commission under section 145(5)(b) of the 2011 Act to state whether particular matters have come to my attention Basis of independent examinerfs report My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given a5 to whether the accounts present a 'true and fair view, and the report is limited to those matters set out in the next statement. Independent examinerfs statement In connection with my examination, no matter has come to my attention: 11) which gives me reasonable cause to believe that in any material respect the requirements: to keep accounting records in accordance with section 130 of the 2011 Act and
to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met or (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached Name: Emyrjones Relevant professional qualification: F.C.C.A Address: 6 Hall Square, Denbigh, Denbighshire, LL16 3NU th Date: 4 of July 2025 On behalf of.. Jones & Graham Accountants Ltd
Balance Sheet
Llanddulas Youth Club t/a Llanddulas Youth and Community Centre For the year ended 1st January 2025
| Fixed Assets | ||
|---|---|---|
| Buildings & Property | £ | 30,674.84 |
| Fixtures & Fittings | £ | 8,678.93 |
| Garden Equipment | £ | 3,055.58 |
| General Equipment | £ | 8,243.32 |
| IT Equipment | £ | 6,510.36 |
| SportingEquipment | £ | 2,368.84 |
| Vehicles | £ | 37,871.29 |
| Less Accumulated deprecation on Garden Equipment | -£ | 2,971.97 |
| Less Accumulated Depreciation on Buildings & Property | -£ | 23,602.23 |
| Less Accumulated Depreciation on Fixtures & Fittings | -£ | 5,065.03 |
| Less Accumulated Depreciation on General Equipment | -£ | 5,432.33 |
| Less Accumulated Depreciation on IT Equipment | -£ | 5,639.28 |
| Less Accumulated Depreciation on SportingEquipment | -£ | 2,149.71 |
| Less Accumulated Depreciation on Vehicles | -£ | 1,577.97 |
| Total Fixed Assets | £ | 50,964.64 |
| Current Assets | ||
| Cash and Bank | £ | 55,930.22 |
| Accured Income | £ | - |
| Total Current Assets | £ | 55,930.22 |
| Creditors: amounts falling due withinone year | ||
| PAYE Payable | £ | 48.90 |
| VAT | -£ | 8,177.93 |
| Total Creditors: amounts falling due within one year | -£ | 8,129.03 |
| Net Current Assets(Liabilities) | £ | 64,059.25 |
| Total Assets less Current Liabilities | £ | 115,023.89 |
| Creditors: amounts falling due after more than one year | ||
| Deferred Income | £ | 64,150.54 |
| Total Creditors: amounts falling due after more than one year | £ | 64,150.54 |
| Net Assets | £ | 50,873.35 |
| Capital and Reserves | ||
| Current Year Earnings | -£ | 839.10 |
| Retained Earnings | £ | 51,712.45 |
| Total Capital and Reserves | £ | 50,873.35 |
The trustees declare that they approved these financial statements at the AGM on 22nd June 2025
| Signature | |
|---|---|
| Name | WendyWilliams |
| Date | 22nd June 2025 |
Profit and Loss
Llanddulas Youth Club t/a Llanddulas Youth and Community Centre For the year ended 1st January 2025
| Income | |||
|---|---|---|---|
| Room Hire | £ | 4,829.17 |
|
| Grants | £ | 30,496.71 |
|
| Donations | £ | 695.00 |
|
| Other Income | £ | 24,065.97 |
|
| Total Income | £ | 60,086.85 |
|
| Gross Profit | £ | 60,086.85 |
| Operating Expenses | ||
|---|---|---|
| Audit&Accountancyfees | £ | 276.00 |
| Depreciation | £ | 10,705.14 |
| Insurance | £ | 3,626.63 |
| Salaries | £ | 9,988.25 |
| Pensions Costs | £ | 65.46 |
| Light,Power,Heating | £ | 4,285.42 |
| Water | £ | 477.00 |
| Other operatingExpenses | £ | 31,502.05 |
| Total Administrative Costs | £ | 60,925.95 |
| Net Profit | -£ | 839.10 |
The trustees declare that they approved these financial statements at the AGM on 22nd June 2025
| Signature | |
|---|---|
| Name | WendyWilliams |
| Date | 22nd June 2025 |