Little Paxton Community Pavilion
THE LITTLE PAXTON COMMUNITY PAVILION
(Charitable Incorporated Organisation)
Minutes of AGM Held on Wednesday 8th July 2026 7.30 pm
1. Welcomes, The following were in attendance: David Perry (DP), Mark Slater (MS), Ian King (IK), Wayne Huttly (WH)
2. Apologies and Introductions • No Apologies received, although IK noted that he had forgotten to explicitly invite Cllr. Paul Bishop for which he apologizes. As MS is also a councilor he will report back to the council.
3. Minutes of previous AGM and matters arising No issues were raised and IK Proposed and DP Seconded acceptance of the minutes of the 2025 AGM.
4. Outgoing Committee reports
a. Chair,
b. Treasurer,
c. Secretary
Once again the pavilion had a relatively quiet year and was mainly used by the cricket club during the cricket season and the parish council for meetings (19 occasions). There was occasional use for a group of friends to meet socially (19 occasions). There was a surplus over the year of £459.28 plus an additional overpayment of £500 by the cricket club that will be credited to next year’s fee. The 2025 end of year balance was £11330.31. This in part due to no extraordinary costs over the year as has been seen previously. It is expected that insurance and council tax and some utilities will increase above the rate of inflation this year although we now have the use of the solar panels on the council office so electricity costs are expected to be significantly lower. A discussion about the amount of cash reserve was had and it was decided that we should look into investing £5000 in a high interest account but that £10,000 was a suitable amount to hold for resilience to unforeseen issues that may occur. IK noted that he had submitted the annual return for 2024 in good time following the previous AGM and will look to do the 2025 charity commission return in good time this year.
5. ) • Election of Committee and Trustees •
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a. Chair,
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b. Treasurer,
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c. Secretary
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d. Appointments/Representatives
No nominations were received for committee/trustee posts so the following were re-elected:
Chair - Wayne Huttly, – Proposed IK, Seconded DP Treasurer – David Perry, - Proposed IK, Seconded MS Secretary – Ian King, Proposed WH, Seconded DP Appointed Trustees – David Perry (Cricket), Wayne Huttly (Cricket) Non Appointed Trustees – Ian King, Mark Slater
Note: Tom Didsbury and Martin Byers were not reappointed as trustees and will be removed from the Charity Commission register.
6. AOB
The following items were discussed and agreed.
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All Pavilion hiring fees to be frozen
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An electrical inspection is required in 2027 and will need to be compliant with current standards
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A minimum amount of maintenance is required this to include
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Keeping gutters cleared
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Cleaning algae growth from exterior surfaces
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Internal cleaning
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Regular inspections and turning off water in cold spells
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The overpayment by the cricket club will be held as a credit for future payments
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The position of Health and Safety Rep was discussed and agreed to be scrapped. Health and Safety is the collective responsibility of all trustees.
.
7. set date of next meeting
July 2027
8. Close Meeting
Meeting Closed 7.55pm.
AGM Minutes accepted by the full committee as a true representation of the meeting
Agreed by……………………………………….
Signed…………………………………………... Date……………………..
2
| LPCP | Little | Paxton | Cricket | Club | ||
|---|---|---|---|---|---|---|
| Cash at Bank | £9,490.80 | 1/1/2024 | 2024(Cash Flow) | £880.23 | ||
| 3/11/2025 | LPPC Hire | £33.00 | 1/15/2025 | Rates | £6.00 | |
| 4/2/2025 | LPPC Water | £400.00 | 1/30/2025 | LPPC Electric | £20.98 | |
| 4/15/2025 | LPPC Hire | £23.00 | 2/6/2025 | LPPC Grount Rent | £10.00 | |
| 5/13/2025 | LPCC Season Hire | £500.00 | 2/12/2025 | LPPC Electric | £14.77 | |
| 5/20/2025 | LPCC Season Hire | £500.00 | 2/20/2025 | Anglian Water | £57.57 | |
| 5/21/2025 | LPCC Season Hire | £150.00 | 3/11/2025 | LPPC Electric | £21.46 | |
| 6/17/2025 | LPPC Hire | £23.00 | 3/12/2025 | Solicitors | £20.00 | |
| 6/17/2025 | LPPC Hire | £11.50 | 4/15/2025 | Rates | £9.40 | |
| 7/16/2025 | LPPC Hire | £60.00 | 5/15/2025 | Rates | £6.00 | |
| 7/25/2025 | LPPC Hire | £23.00 | 5/20/2025 | Anglian Water | £62.64 | |
| 8/12/2024 | LPPC Hire | £23.00 | 6/17/2025 | Rates | £6.00 | |
| 9/16/2025 | LPPC Hire | £23.00 | 7/15/2025 | Rates | £6.00 | |
| 9/16/2025 | LPPC Hire | £60.00 | 7/19/2025 | LPPC Electric | £9.53 | |
| 10/3/2025 | LPPC Hire | £23.00 | 7/22/2025 | Gollins Electrical Test | £36.00 | |
| 11/4/2025 | Card Hire & Deposit | £75.00 | 8/15/2025 | Rates | £6.00 | |
| 11/11/2025 | Card Hire & Deposit | £75.00 | 8/25/2025 | Anglian Water | £86.89 | |
| 11/12/2025 | LPPC Hire | £34.50 | 8/28/2025 | Insurance | £487.70 | |
| 12/9/2025 | Card Hire | £25.00 | 9/16/2025 | Rates | £6.00 | |
| 10/18/2025 | Rates | £6.00 | ||||
| 11/5/2025 | Card Deposit | £50.00 | ||||
| 11/15/2025 | Rates | £6.00 | ||||
| 11/22/2025 | Anglian Water | £138.83 | ||||
| 12/16/2025 | Rates | £6.00 | ||||
| 11/24/2025 | Fire Extinguishers | £102.00 | ||||
| Total | £2,062.00 | £1,181.77 | ||||
Balance £10.371.03 Cheque No
| LPCP | Date | Date | ||
|---|---|---|---|---|
| Cash at Bank | ### | 1/1/2025 | ||
| Cards | £25.00 | 1/27/2025 | ||
| Cards | £25.00 | 1/14/2025 | ||
| Cards | £25.00 | 2/3/2025 | ||
| Cards | £25.00 | 2/10/2025 | ||
| Cards | £25.00 | 2/17/2025 | ||
| Cards | £25.00 | 3/6/2025 | ||
| Cards | £25.00 | 3/10/2025 | ||
| Cards | £25.00 | 3/17/2025 | ||
| Cards | £25.00 | 3/24/2025 | ||
| LPPC | £46.00 | 3/25/2025 | ||
| Cards | £25.00 | 3/31/2025 | ||
| Water(LPPC) | £420.00 | 4/1/2025 | ||
| Cards | £25.00 | 4/14/2025 | ||
| Hire LPPC | £23.00 | 5/8/2025 | ||
| Hire LPCC | £500.00 | 5/12/2025 | ||
| Hire LPPC | £60.00 | 6/11/2025 | ||
| Hire SawtryCC | £110.00 | 6/17/2025 | ||
| Hire LPCC | £500.00 | 6/18/2025 | ||
| Hire LPCC | £440.00 | 6/30/2025 | ||
| Hire LPPC | £60.00 | 5/16/2025 | ||
| Hire LPPC | £23.00 | 7/25/2025 | ||
| Cards | £25.00 | 7/28/2025 | ||
| Cards | £25.00 | 8/4/2025 | ||
| Hire LPCC | £150.00 | 8/26/2025 | ||
| Hire LPPC | £23.00 | 8/27/2025 | ||
| Cards | £25.00 | 9/1/2025 | ||
| Hire LPPC | £60.00 | 9/2/2025 | ||
| Cards | £25.00 | 9/8/2025 | ||
| Hire LPPC | £60.00 | 9/15/2025 | ||
| Cards | £25.00 | 9/15/2025 | ||
| Cards | £25.00 | 10/27/2025 | ||
| Cards | £25.00 | 11/3/2025 | ||
| Cards | £25.00 | 11/10/2025 | ||
Total £2,950.00
| Cricket | Club | Date Balance |
Date Balance |
|---|---|---|---|
| 2025(Cash Flow) | £959.28 | £11,330.31 | |
| Rates | £6.00 | 1/15/2025 | |
| Rent | £10.00 | 2/18/2025 | |
| Water | £65.28 | 2/20/2025 | |
| Electric | £187.98 | 2/20/2025 | |
| David Perry (Mats) | £54.00 | 4/14/2025 | |
| Rates | £19.19 | 4/15/2025 | |
| Rates | £19.00 | 5/15/2025 | |
| Water | £82.36 | 5/23/2025 | |
| Rates | £19.00 | 6/25/2025 | |
| SawtryDeposit | £50.00 | 7/14/2025 | |
| Rates | £19.00 | 7/15/2025 | |
| Electric | £407.23 | 8/1/2025 | |
| Rates | £19.00 | 8/15/2025 | |
| Insurance | £505.81 | 8/20/2025 | |
| PAT Test | £46.80 | 8/27/2025 | |
| Water | £128.69 | 8/27/2025 | |
| Mark Salter(DIY) | £18.75 | 9/1/2025 | |
| Rates | £19.00 | 9/15/2025 | |
| Rates | £19.00 | 10/15/2025 | |
| Rates | £19.00 | 11/17/2025 | |
| Water | £50.41 | 11/21/2025 | |
| Fire Check | £62.22 | 12/1/2025 | |
| Fire Extinguishers | £144.00 | 12/1/2025 | |
| Rates | £19.00 | 12/15/2025 | |
£1,990.72