Little Paxton Community Pavilion
THE LITTLE PAXTON COMMUNITY PAVILION
(Charitable Incorporated Organisation)
Minutes of AGM Held on Wednesday 21st July 2025 7.30 pm
1. Welcomes, The following were in attendance:David Perry (DP), Mark Slater (MS), Ian King (IK), Paul Bishop
2. Apologies and Introductions • Wayne Huttly was unable to attend and sent his apologies.to meet
3. Minutes of previous AGM and matters arising
No issues were raised and IK Proposed and DP Seconded acceptance of the minutes of the 2024 AGM.
4. Outgoing Committee reports
a. Chair,
b. Treasurer,
c. Secretary
The pavilion had a relatively quiet year and was mainly used by the cricket club during the cricket season and the parish council for meetings. There was occasional use for a group of friends to meet socially. As there is now a council office adjacent to the playing field it is expected there will be less use of the pavilion by the parish council going forward. There was a surplus over the year of £880.23 giving an end of year balance of £10371.03. This in part due to no extraordinary costs over the year as has been seen previously. It is expected that insurance, council tax and utilities will increase above the rate of inflation this year. A discussion about the amount of reserves was had and it was decided that we should look into investing £5000 in a high interest account but that £10,000 was a suitable amount to hold for resilience to unforeseen issues that may occur. IK noted that he had submitted the annual return for 2024 in good time following the previous AGM. DP agreed to get the accounts for 2024 signed off to ensure they comply with insurance requirements.
5. ) • Election of Committee and Trustees •
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a. Chair,
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b. Treasurer,
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c. Secretary
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d. H&S officer
e. Appointments/Representatives
No nominations were received for committee posts so the following were reelected:
Chair - Wayne Huttly, – Proposed MS, Seconded DP Treasurer – David Perry, - Proposed IK, Seconded MS Secretary – Ian King, Proposed DP, Seconded MS Trustees – Mark Slater, Tom Didsbury, Stephen Miller
6. AOB
DP will arrange a deep clean of carpets following the end of the cricket season.
Discussion of installation of kick plate under front door took place. MS to investigate but expressed concern over structure under door. IK agreed to clean the North side of the pavilion to remove algae growth Insurance renewal is due early September – IK.
7. set date of next meeting
July 2026
8. Close Meeting
Meeting Closed 7.55pm.
AGM Minutes accepted by the full committee as a true representation of the meeting
Agreed by……………………………………….
Signed…………………………………………... Date……………………..
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| LPCP | Little | Paxton | Cricket | Club | ||
|---|---|---|---|---|---|---|
| Cash at Bank | £9,490.80 | 1/1/2024 | 2024(Cash Flow) | £880.23 | ||
| 3/11/2025 | LPPC Hire | £33.00 | 1/15/2025 | Rates | £6.00 | |
| 4/2/2025 | LPPC Water | £400.00 | 1/30/2025 | LPPC Electric | £20.98 | |
| 4/15/2025 | LPPC Hire | £23.00 | 2/6/2025 | LPPC Grount Rent | £10.00 | |
| 5/13/2025 | LPCC Season Hire | £500.00 | 2/12/2025 | LPPC Electric | £14.77 | |
| 5/20/2025 | LPCC Season Hire | £500.00 | 2/20/2025 | Anglian Water | £57.57 | |
| 5/21/2025 | LPCC Season Hire | £150.00 | 3/11/2025 | LPPC Electric | £21.46 | |
| 6/17/2025 | LPPC Hire | £23.00 | 3/12/2025 | Solicitors | £20.00 | |
| 6/17/2025 | LPPC Hire | £11.50 | 4/15/2025 | Rates | £9.40 | |
| 7/16/2025 | LPPC Hire | £60.00 | 5/15/2025 | Rates | £6.00 | |
| 7/25/2025 | LPPC Hire | £23.00 | 5/20/2025 | Anglian Water | £62.64 | |
| 8/12/2024 | LPPC Hire | £23.00 | 6/17/2025 | Rates | £6.00 | |
| 9/16/2025 | LPPC Hire | £23.00 | 7/15/2025 | Rates | £6.00 | |
| 9/16/2025 | LPPC Hire | £60.00 | 7/19/2025 | LPPC Electric | £9.53 | |
| 10/3/2025 | LPPC Hire | £23.00 | 7/22/2025 | Gollins Electrical Test | £36.00 | |
| 11/4/2025 | Card Hire & Deposit | £75.00 | 8/15/2025 | Rates | £6.00 | |
| 11/11/2025 | Card Hire & Deposit | £75.00 | 8/25/2025 | Anglian Water | £86.89 | |
| 11/12/2025 | LPPC Hire | £34.50 | 8/28/2025 | Insurance | £487.70 | |
| 12/9/2025 | Card Hire | £25.00 | 9/16/2025 | Rates | £6.00 | |
| 10/18/2025 | Rates | £6.00 | ||||
| 11/5/2025 | Card Deposit | £50.00 | ||||
| 11/15/2025 | Rates | £6.00 | ||||
| 11/22/2025 | Anglian Water | £138.83 | ||||
| 12/16/2025 | Rates | £6.00 | ||||
| 11/24/2025 | Fire Extinguishers | £102.00 | ||||
| Total | £2,062.00 | £1,181.77 | ||||
Balance Cheque No