2023-01-05-accounts - The Just Love Project

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	Trustees' Annual Report	Trustees' Annual Report	Trustees' Annual Report	Trustees' Annual Report	Trustees' Annual Report	for theperiod	for theperiod	for theperiod
	From	Period start date			To	Period end date
		Day 6	Month January	Year 2022		Day 5th	Month October	Year 2023

Section A Reference and administration details

Charity name The Just Love Project

Other names charity is known by

Registered charity number (if any) 1197367

Charity's principal address 45, St. Ive’s Road, Leadgate, Consett. Co. Durham Postcode DH87PZ

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year
Mrs. Jean Huntley	Chair	31stDecember 2022
Ms.. Heather Thomson		21stJuly 2022
Ms. Joanna Hopper	Treasurer	31stDecember 2022
Mrs. Elizabeth Pratt		31stDecember 2022
Mrs Fiona Nichol		31stDecember 2022
Mr Michael Twiss	Secretary
Mrs Judith Twiss	Fundingofficer













Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name		Dates acted if not for whole year

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Names and addresses of advisers (Optional information)

Type of adviser	Name Address	Name Address
Bank	Lloyds	Victoria Road, Consett.

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Constitution Type of governing document (eg. trust deed, constitution) CIO How the charity is constituted (eg. trust, association, company) Appointed by board of existing trustees Trustee selection methods

(eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

The policies and procedures we follow include our :- Guidelines for conducting Meetings; Trustees Code of Conduct; Guidelines on roles and responsibilities) Chair, Secretary, Treasurer); Financial policy and Financial rules and guidelines; Data protection Policy and Procedure; Safeguarding Policy, Equalities and Opportunities Policy and our overarching governing Constitution.

We have adopted a rigorous checks and measures system of accounting for all monies, packs of hygiene and sanitary items and products donated. To clearly demonstrate our commitment to the Code of Fundraising Practice, from the start of the new year we will be registering with Funding Regulator.

Organisational Structures:- Though we have adopted the traditional structures and key roles and responsibilities for the conduct of our meetings, we embrace a collegiate approach together with a shared set of values, where each of us has the necessary training and materials available to enable each to fulfil another’s role. We have a strong team of volunteers to support our endeavours.

Networking:- We “deliver” our packs via local foodbanks, schools, churches and voluntary organisations and have worked closely with our local Area Partnership team, whose guidance and expertise have proven invaluable. We have also enlisted the support of the County Cabinet Member for Social Inclusion and he has ensured that the issue of hygiene poverty is being closely considered by setting up a team to help and support with tackling the issue.

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Major Risks:-

Section C Objectives and activities

To relieve people living in North West Durham and the surrounding area who are in need by reason of their age, ill health , financial hardship or social circumstances in such ways as the trustees shall think fit, with
Summary of the objects of the particular focus on providing assistance to those affected by Covid 19 or
charity set out in its governing document who are affected by or victim to other disaster, trouble , catastrophe or war.
Summary of the main activities From the outset we decided that our focus should be centred around the undertaken for the public provision of personal and household hygiene and sanitary products to benefit in relation to these people in need. objects (include within this Aims |:section the statutory  To distribute our 8 categories of sanitary care and declaration that trustees have hygiene packs targeting people in need across all had regard to the guidance age groups:- through food banks, schools, churches
issued by the Charity and voluntary sector organisations in order to:-
Commission on public benefit)  To make changes to enable people to start” to access their life chances”.( from BBC report on the work of the Charity Hygiene Bank )
To improve the sense of isolation in people emerging from lockdowns due to a major epidemic;
To alleviate poverty amongst those most in need;  To improve physical and mental ill health though improving the sense of well-being, self-esteem;
Reduction of demands on social, welfare and psychological healthcare services;
To improve the purchasing power of individuals and families in receipt of our packs enabling choice in food purchases etc;
In the planning and compilation of our packs we have kept in mind the Charity Commission’s guidance on public benefit.

In this first year of our Charity we agreed to begin our venture through a consultation process with the various voluntary sector organisations and their respective clients in two separate areas through conducting two pilot projects. We sought funding from our local Area Partnership small projects scheme as well as from a Housing association in an adjoining district. Background -Starting point

Two of us ran the Red Box Project in our area and on the closure of this project following the Government’s provision of sanitary products for schools -and just prior to the beginning of the pandemic, we were left with a small fund which we had raised through holding an event in a local pub. On dissolution we transferred this to The Just Love Project. And this helped us to make a start. In addition to this we had some carry over sanitary products. We used the majority of these, through giving several bin bags full of the products to a local endeavour taking a

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container for the Ukrainian disaster. We made some trial packs with others - including hygiene products together with the sanitary products for the 30 women imprisoned in Hassockfield IRC. The remainder we left with a local foodbank. We hand -sewed our initial trial bag to determine the size needed to contain the essential products we were including. We questioned friends and family on ideas for contents as well as having recourse to our own experience of working in food banks.

Continuous consultation and paying attention to feedback and reports on the underlying issues underpins the progress and developments we have made to our processes and procedures. Additional details of objectives and activities (Optional information)

All trustees give their time voluntarily and receive no remuneration or other benefits.

We are extremely grateful to our team of volunteers for their hours of dedicated work: packing, transferring stock, stock keeping, delivering across our area, helping with fund raising and more.

You may choose to include We would also like to thank our local community for supporting us through further statements, where drop boxes, and all of those venues who have given and those who relevant, about: offered us spaces to work from – freeing up our dining tables and garages!

policy on grantmaking;

 policy programme related A special thanks to Leadgate CIU and their committee for giving us storage and packing space free, a place to gather all our stock and investment; resources together and make packing more viable and a more pleasant  contribution made by experience than having to cart materials from venue to venue across the volunteers. town.

Section D Achievements and performance

Summary of the main achievements of the charity during the year

Start up

In addition to the start mentioned above we were given funding from our local Housing association, Karbon Home to enable us to advertise our presence through setting up a web site, getting business cards, our DBS checks and basic office equipment.

Proctor and Gambol staff fund gave us monies to buy our in initial and future consignments of bags (at that stage we had not determined fully what kind of bags these should be though the nature and weight of the products precluded paper bags) and our own prototype suggested a simple cotton bag initially with a small logo in the bottom corner. Our recent award from the Durham Community Council included an extra amount for the fact that our bags are re-usable

We had previously funded a small pilot project with our local foodbanks trialling our feedback questionnaire with the view to seeking support for

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Section D Achievements and performance

two pilot projects. We changed the feedback form on advice from the foodbanks. Needless to say the anecdotal testimony of the volunteers at the foodbanks on the reactions to receipt of the bags was infinitely more moving than the brief comments made by the recipients all of which were very positive.

As a newly formed Charity the Believe Housing Association pilot and the DVP’s small project were our first funded projects so everything has been a tremendous learning curve right from Believe’s representative’s first questionings helped us to focus on issues we had not considered. The feedback forms show that 98% attest to the benefits the packs have made to themselves and their families and to the need for the service. The majority mention the cost-of-living crisis and tell us that alleviating one area of their needs has helped with their budgeting for essentials like fresh food. The family liaison lead for a cluster of schools worked with us to deliver Family, Household, Child and Teen bags to parents of children in the schools

The project has not only given us the opportunity to “test out” our processes and procedures, it engaged us in meeting with other people who are doing amazing volunteering jobs in these difficult times all of whom have been more than willing to share their insights and experiences. The number of people benefitting from this project was c500. An additional result of the survey forms and contact with the foodbank was having brought to our attention the increasing needs of the elderly. Further consultation with other foodbanks on this issue alone led us to including senior male and senior female packs. Having delivered on the amount we requested money for – our money saving purchases saved an additional sum which we gained permission to plough back into that community

The pilot project with DVP AAP small projects “ Youth & Community Consultation” Project - entailed us working with 3 local food banks, a college and a school.

The total number of bags funded was 150. To achieve sustainability the costings on the bags was done based on taking an average of local supermarket costs. In the event we were able to use a mixture of these including charity providers and local cash and carry outlets to maximise available resources.

The pre-meeting we held with the Deputy Head and the Health and Wellbeing Lead in the independent school proved to be very moving in terms of the backgrounds and deep needs of many of their students and resulted in our including all 43 of their students in our consultation survey.

Aims of the project together with our overarching aims included

Helping access to education, leisure, arts for girls (ref. statistics in our Power Point presentation)
Helping adolescent males in terms of personal esteem, school performance
Tackling inequalities because of Covid-19, poverty, job loss.

Having delivered this project we were able to make an adequate and accurate assessment of the additionality that our ability to work with Charity providers etc had given and on the initial bid of £996 –we had saved £424 which we asked and received permission to add to the project . We were still delivering till the end of January this year and we

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Section D Achievements and performance ended the year on a high note. We were successful in our bid to our Local AAP for a more major project “We’veGotYou” across our area which has entailed us in delivering 1129 packs to date to local food banks and individuals in need. Together with this we achieved a funding award to extend our activities into another area and are currently delivering to schools Food banks and community groups in Stanley . Our own fundraising events like our “Elvis night “ raised £1523.11 and this together with a donation of c£700 is funding work we are doing with another local charity engaging students from the local academy in packing and delivering bags to schools, youth clubs and community groups over the Christmas period.

Section E Financial review	Section E Financial review
Brief statement of the charity’s policy on reserves Details of any funds materially in deficit Further financial review details Youmay chooseto include additional information, where relevant about:  the charity’s principal sources of funds (including any fundraising);  how expenditure has supported the key objectives of the charity;  investment policy and objectives including any ethical investment policy adopted.
	Currently - none
	Not applicable
	(Optional information)
	Principal Sources of Funding:- Dissolution of Derwentside Red Box Project Karbon Homes Proctor and Gambol Staff Fund Believe Housing Small Project Fund Councillor’s Small Project Fund DVP Fund Raising Event Leadgate CIU DVP Area Action Partnership County Durham Community Foundation Tesco Community Grant Salvation Army and other drop boxes £700 from a fund raising event from another group £500 -Project Genesis providing hygiene packs for young people in local sports groups

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Section F Other optional information

The BBC report in October 2022 from Ruth Brock of the Charity Hygiene Bank was of particular note to us and provided us with their own insights into situations we had encountered ourselves

“ the report suggests that “ 3.2 million UK adults are affected by so-called hygiene poverty – “ --- the truth is by the time you’re not switching on your heating or you’re going to a food bank for food essentials, you have stopped buying essential hygiene products weeks before” Hygiene Poverty is on the increase and is disproportionately hitting, like everything else, those most vulnerable in our society. “

Recent months have seen the cost-of-living surge and data from the Office for National Statistics shows that the price of toothpaste alone has increased by 8% in the last year.

People are still experiencing and suffering enormous bills especially here in the North.

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Jean Huntley Joanna Hopper Position (eg Secretary, Chair, etc) Chair Treasurer	Signature(s) Full name(s) Jean Huntley Joanna Hopper Position (eg Secretary, Chair, etc) Chair Treasurer	Signature(s) Full name(s) Jean Huntley Joanna Hopper Position (eg Secretary, Chair, etc) Chair Treasurer
	Chair	Treasurer

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THE JUST LOVE PROJECT

CC16a

1197367

Receipts and payments accounts

For the period 06/01/2022 05/01/2023 To from

Section A Receipts and payments

A1 Receipts	Unrestricted funds to the nearest £ 879 975 1,000 985 20 62 10 223 300 155 15 5 25 10 841 5,505 - - - 5,505 200 100 122 748 1,137 310 22 313 61 669 237 198 33 4,151 - - - 4,151 1,354 - - 1,354	Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -	Total funds to the nearest £ 879 975 1,000 985 20 223 300 841 5,505 - - - 5,505 200 100 122 748 1,137 310 22 313 61 669 237 198 33 4,151 - - - 4,151 1,354	Last year to the nearest £
BELIEVE HOUSING	879			-
CLLR KEVIN EARLY	975			-
PROCTOR & GAMBLE	1,000			-
KARBON HOMES	985			-
CONSETT HEART CENTRE	20			-
SUE GIBBONS	62
D MCGURK	10
LEADGATE CLUB TOMBOLA STALL	223			-
ASDA FOUNDATION TOKENS	300			-
LLOYDS BANK COMPENSATION	155
J HUNTLEY DONATION	15
J HUNTLEY DONATION	5
CASH DONATION	25
CASH DONATION	10
RBP FUND INTRODUCED	841			-
*Sub total*(Gross income for AR)	5,505			-

A2 Asset and investment sales, (see table).
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*Sub total*	-			-
*Total receipts* A3 Payments
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Jan-22	200			-
FEBRUARY	100			-
MARCH	122			-
APRIL	748			-
MAY	1,137			-
JUNE	310			-
JULY	22			-
AUGUST	313
SEPTEMBER	61
OCTOBER	669
NOVEMBER	237			-
DECEMBER	198
5th JAN 23	33			-
**Sub total **	4,151			-

A4 Asset and investment purchases, (see table)
	-
	-
**Sub total **	-			-
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
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	1,354	-	1,354	-
	-	-	-	-
	-	-	-	-
	1,354	-	1,354	-

CCXX R1 accounts (SS)

12/10/2023

Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period
Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets	Signature SMAL CUPBOARD SELF INK STAMPS Details 2 COLLECTION BUCKETS 2 LARGE DESKS WITH END DESKS 6 BLACK CONFERENCE CHAIRS 2 MAGAZINE RACKS VARIOUS CROCKERY AND CUPS PETTY CASH HELD Details *Total cash funds* (agree balances with receipts and payments account(s)) Details Details Details 2 LAPTOP COMPUTERS 2 PRINTERS	Unrestricted funds Restricted funds to nearest £ to nearest £ 50 - - - - - 50 - Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) KARBON HOMES 300 KARBON HOMES 159 JLP 30 AGE UK - AGE UK - AGE UK - AGE UK - AGE UK - TJLP 37 Fund to which liability relates Amount due (optional) - - - - - Print Name	Endowment funds to nearest £
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			Endowment funds to nearest £
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			Current value (optional)
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			Date of approval

CCXX R2 accounts (SS)

12/10/2023