ANNUAL FINANCIALREPOAT 2024 BARHAM PICNIC SITE COMMUNITY PROJEcr TH REPORT FOR YEAR ENDING 14 ocfoBER 2024 ORGANISATION AND GOVERNANCE Barham Picnic Site Community Project { BPSCP ) are a registered charity responsible for the over-sight of the Barham picnic site . Mr Casey Wooltorton Is nominated as chairman for the group . Aims and Ob ertlves The BPSCP has the goal of restoring the Barham picnic site to its former condition and to enable local residents to use the site for recreation and other leisure activities Annual General Meetln The Annual Meeting was held at Honeymoon cottages on January 24 2024 . This meeting approved the 2023 Annual report and accounts . At this meeting the positions of Chairman , Vice-chair, Treasurer, Finance officer and Mlnutes clerk were elected for the next 12 months in accordance with our governing document . BPSCP Leadershi The BPSCP Is led by 3 trustees Mr Casey Wooltorton , Mrs Brenda Mitchell and Mrs Marilyn Lesley BPSCP Membershi The BPSCP committee also includes voting members. John Mitchell, Anne Douglas, Lawrence Douglas, Shirley Jarman. Graham and Bonnie Head, Jules Gregory and Margaret Harrison . BPSCP Artivi This year has seen the end of the long fought battle to finally securing the Barham Picnic site into the hands of the charity . Work has now begun in earnest to rejuvenate the site and put it back to its former state , with the bulk of the groundworks and clearing of the site now completed, the volunteers are now in a position to start re-populate the site with trees and shrubs , to re- grass the damaged areas and for the committee to start raising the necessary funding to make the site ready for the planned café and play area. Plans have been submitted to MSDC and we are currently awaiting the decision . Donatlons We were fortunate this year to have received over £34,000 in donation5 and grants this year from MSDC, Barham Parish council, Great 81akenham Parish council and Mansion house press . All of our donations this year were made direct by bank to bank transfer. Future Pro ects Planning permission requests have now been validated by MSDC and are awaiting decision . These plans are for extension and conversion of the current visitors centre into a community café and for the installation of a fully inclusive play area as well as the formation of a disabled friendly picnic a￿a and a woodland fitness trail around the perimeter of the site . Discussions have also taken place with Suffolk county councll education with regards to converting the tractor barn into a 70 space pre-school , his plans have been met with great enthusiasm but all agree this is still a few years away from being realised. Safe ardln BPSCP have this year agreed upon and instituted a complete Health and safety policy, Equity Inclusion and Diversity policy, and a Safeguarding Children and Adults at risk of harm procedure . These policies were completed in line with guidance from MSDC and will be monitored and updated as necessary . Insurance BPSCP are now fvlly insured in line with legal requirements for both Liability and buildings and contents ACCOUNTS FUNDS BPSCP funds are managed by the treasurer and finance officer with the Chairman being able to monitor all accounts and activity . General Fund This fund is held in the Co-op account and Is used for the day to day business and running of the charity, Enabling the Treasurer and finance officer to make necessary payments for works on the site and materials required . Savln The BPSCP also has a designated savings fund held in an account with the Barclays , This fund 15 held to ensure that money would always be available to make payments should any problems occur with the general funds account . This was felt to be a prudent course of action with the current climate of computer crime where banks may f￿eze accounts . Rin enced funds The BPSCP also has a small fund of ringfenced money. This is money donated by certain benefactors with the requirement that these funds are spent on specific project5 Signed .. Mr Casey Wooltorton Chairman BPSCP ijoi iuojnw JnD14 JJJ7JlQO24 .L¢Co( .350.QJ Gr4n1m￿kn￿￿ ZYm7 05hWlll14 QFIOV1014 n¢k4 105264 JJllleno24 011]021 rda SLPJn¥lia