Registered Charity No- 1197309 CARIBBEAN SOCIAL FORUM Trustees, Report and Accounts For the Year Ended 31 March 2025 CONtENrs PAGE I.egal and Administrative Details Trustees, Report Independent Examiners. Report Statement of Financial ActiN'ities Balancc Shcct Notes lo the Accounts 10-13 REFERENCE AND ADMINISTRATIVE DETAILS OF THE CHARITY, ITS TRUSTEES AND ADV15ER5 FOR THE YEAR ENDED31 MARCH 2025 Trust¢e5 l. Pam¢la Franklin (Chair) 2. Eusion Copeland 3. Sonia Delores Mcintosh MBE Charity registered Number 1197309 Date of Charitable Registration 30 December 20?1 Principal O￿let The Trdmshed 51-53 Wi)olwi¢h New Road London S118 6EU Independent ex4mlners Accouniing Assisi Ltd Clo Good io Giwe Lid Bankers Sanlander Bank Barclai's Bank PIC TRUSTEES, REPORT FOR THE YEAR ENDED 31 MARCH 2025 The Board of Tr￿tees. who are the irustees for charitv la￿ purw>ses. submit iheir annual rewn and the financial statements of Caribbean Social Forum for ihe s'ear ended J l March 2025. The Board of Trust¢es conlirn15 that the ar￿Ual re￿)rt and financial statement5 of the Charity coinply with curr¢nt statutory requirements, the requirements of ihc Chants 5 governing document and the provisions of the Statement of Recommended Prdciice (SORP {FRS 102))'Accounting and Reponing by Charities (effective 2019). Structur4 goTrerD4nfe and management The 3 Trustees are: Pamela Franklin (Chairl Eu5ton cO￿land Isccrclar).) Sonia D¢lores Mciniosh MBE ITr¢&sur¢r) The Trustees play a primary role in ensuring gwd governance and functioning of the foundation. The Board's role. funaions and responsibililies are quite cl¢&rly deflned. The Charity currently work with several UK Or&yani5alions and Partners who helps secure financial support and contribute io the future planning of the organisation. Governlng Do¢umen¢: CaTibbean Social Forum was regTiStered as a CIO Regiislralion Charity on 30, Deceniber ?021. The Lonstiiution daiLsd 30, Deceniber 2021. Caribbean Social Forum operdied previously as an uniniorporatLd ¢hariiabl¢ 0$50¢iaiion. Structure, GoTrerngnce and M*n4%ement: The TrLlStees who have served during ihe )"ear are set out on page 3 and meet on a re&Jular basis. The Irusiees have ultimate control over all Ihe affairs ofthe charilv. Objectives Activities and Public Benefit: The objectives ol-the charity are.. To promot¢ s0¢ial in¢lusion for th¢ publi¢ ￿nefit bj. working Mrith txopl¢ who ar¢ so¢ially excluded on the grounds of iheir ethnic origin lin particular. members of ihe Caribbean community.) to relive ihe needs of such people and assisi ihem lo iniegrale inlo society. by.. al Providin8 a local network gmup that encourages and enables members to participate more effectively with the wider community. bl Providing recreational aciivities. irdining and leisure activities. oulings. events. s(Kial trips including trdn5TKTrrt and refreshment5. progrdm5 of education, trdillil)g and Skill developmcnt thal contribute to their health. wclliKing and development, infonnation, advice and guidance and infomiation l¢xhnology at home to enable them io access the intemet. 2. To proTr"id¢ or assist in the proi"ision of facilitio in th¢ int¢r¢5t of s￿la1 ￿'¢]fare for r¢cr¢ation or other leisure lime occupaiion of indii'iduals who haie need of such facilities by reason of their >'outh. age. infirniiiy or disabiliiy. financial hardship or social circumstances with ihe object of irnproving their condition of life. TRUSTEES, REPORT FOR THE YEAR Ef4DED 31 MARCH 2025 3. To advan¢¢ ducation for th¢ public b¢n¢fit in Caribbwj art, ¢ultur¢ and h¢ritag¢. 4. The relief of financial hardship, either generdllv or Indi￿iduallY. of people living in Greater London by makin& gFrant5 of tnone). for providing or payinb for such items, services or fa¢ilitl¢s as th¢ Irust¢cs d¢¢m appropriatc. Financial review: In¢om¢ and ExEKnditur¢ dUrin￿T th¢ ycar amounl¢d to £145,i?9 & £114.913 rop¢¢tiv¢ly. Th¢ attached financial stAtemeni shows the currenl Slate of the charity's finances. Reserve Policy: Th¢ Triist¢¢s hai¢ r¢i'i¢w¢d th¢ r￿rV¢S of th¢ charilj,. Thi5 r¢N'i¢w ¢n¢ompass¢d th¢ na¢ur¢ of thc income k)nd expenditure Sireawns. the needs to mai¢h variable income wilh fixed commiimen¢S and (he naiure of the reserves. Risk Management: Th¢ Trust¢¢$ ¢ondu¢ts its own review ofmajor risks io whi¢h the ¢harity is ex￿}Sed. Thes¢ pro¢¢dures are periodically reviewed io ensure ihai ihe). Slill m¢¢1 ihe needs of lh¢ chariiy and ar¢ as fullows.. An annual review of th¢ risks whi¢h the ¢haril%' maj, fa¢¢. The esiablishmeni of sysiems and pro¢edures (o n)iiigaie those risks identified The in)pl¢ni¢niation of pr￿edureS designed io minimise any poiential impa¢1 on ihe Charity should any of the risk malerialise. The Trustees are responsible for preparingi ihe Trusiees. Repon and financial sialemenis in accordance with applicable law and United KingFdom Accounting Stsndard5 (UK Generdlly Accepted A¢¢ouniinb Pra¢ti¢¢l. The law applicable to charities in Enbtrland and Wales requires the trustees to prepare financial statements for each financial vear which give a lrne and fair view of the state ofaffairs of ihe harity and of lh¢ in￿mIng r¢soUrC￿ and application of r¢50urc¢s for that periiKI. In preparinsj these financial slaiemenis. Ihe irustees are required 10: select suitable accounting policies and then apply th¢Tn consistently. Observe the methods and principles in the Charilie5 SORP. Make judgements and e5timate5 ihat are reasonable and prudenl. State whether applicable UK Accounting Standards hale been followed. subject to any material departures dL5c105ed and explained in the financial 5tatement5. Prepare the financial 5tatement5 on the going concem b&515 unlcss it is inappropriat¢ to presume that the charily will conlinue in 0￿ration. The trusttts are responsible for keeping proper accounting records that disclose with reasonable accuracy the financial position of ihe charit!" at anv tinie and enable them to ensure that the financial slal¢m¢nls cotnply with lh¢ Charitics Acl ?01 l. Th￿ arc also r¢sponsibl¢ for saf¢guarding th¢ asset5 of the charity and hence for takhng reasonable sieps for ihe preveniion and deiection of fraud and other irrcgularitics. TRLTSTEES. REPORT FOR THk YEAR ETr4DED 31 MARCH 20LS Independent Ex*miner: The Charitt"'s indepthdcnt cvmincr. ATUllQ H￿5￿￿ rcc.A of Accou#tins As514 Ltd Clo Good to Glve Ltd. have ￿th.¢*¢d their willingness to offer thenwlycs forappointsnent. Thi$ 4wrn.ed ￿. the Trnstee4 on and &gned on dK'iT ￿.half￿.: Name . Siwialure 61Page INDEPEf4DENT EXAMINER'S REPORT FOR THE YEAR ENDED 31 MARCH 2025 INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF CARIBBEAN SOCIAL FORUM. I r¢wrt on the financial stat¢m¢nts of the charit!. for th¢ )'ear ended i l March 2025 which wtnpri Ihe Statemeni of Financial Aciil'iiies and Balance Sheei with associaie noies. This repK)rt is made Solely to the charity's Trustee& as a bod).. in accordanLt wilh seLiion 145 of (he Chariiies Act 2011 and regulations made under section 154 of ihai Act. M!. work has been undertaken so that I n)ight statc to thc charity's TrustCCS th0￿ matters l am rcquircd to statc lo thcni in an independent examinels report and for no oiher purpose. To ihe fullesi exient pemiiiied b> law. I do noi aceepi or assume responsibili￿ io ani'one other ihan ihe chariTh' and ihe charits s 'l-rusrees as a body, for my examination WOTk. RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND EXAMINER The ehariiy's Trustees are resth)nsible for the pre￿￿1]0￿ of ihe finan¢ihl siaiemenis. and they consider that an audii is noi required for ihis year under se￿lOn 144(21 of (he Charities Act ?01 l {the Act) and that an independent examinalion is needed. It is my responsibility to.. F.xamine the accounis lundcr Seciion 145 of Ihe Chariiies Acil: To follow thc procedurL'S laid down in ihc General fjireciions given by the Charity Conimis5ioners (under Section 145{5Kbl of the Charilies Acil: and To siaie whether ma¢ieTS have come io my alleniion. Basis of Independent Examiner's report My examination w&$ carried out in accordance with ihe General Directions b>iven by ihe Charity Commissioners. An examinalion inLlud¢s a review of the accountinbP records kept by Ihe Lharity and a ¢omparison of th¢ a¢¢ounis pres¢ni¢d with thos¢ records. li also includes ¢onsideration of any unusual items or disclosures in Ihe accounts and seeking explanations from !".ou as trnstees con¢erninbT al)V suLh matter5. The prLKedures undertaken do nol provide all ihe evidence that would be required in an audit, and consequentl>' no opinion is bTiven as io whether the accounts pres¢nt a 'tru¢ (air vi¢w. dnd the report is limited io those mat(ets set out in Ihe statemeni below. Independent F.x4rnirter'$ st4¢¢ment In connection with my examination. no maller has come lo my allenlion.. l ) which gives me reasonable cause lo believe thai in an}. maierial resp￿1 the requirements: to keep accountinbi records in &eordance wilh seciion l JO ofihe Aci; and to prepare finan¢i4115tatemen(5 which accord with the accounting record5 and comply with thc accounting requirements of the Act have not been met; or 2) lo which, in my opinion. alt¢nlion should be drawn to enable a propcr und¢rstanding of ihe financial siaiemenis 10 be reached. Signed: D&ted: 2410912025 Anum Hassan, FC"CA On bch' 2.748 2.748 3,594 Governallce costs 1.800 1.800 1,344 Total Resources expended 14.913 114.913 93,676 Movement in total fund for the year- Net income I lexpenditurel For the year 23.441 6.975 30.416 69,214 Fund balan¢¢ brought fon¥ard 126.076 59,214 185.290 112,153 Fund balance carried forward 149.517 66,189 215.706 181,367 BALAliCE SHEET AS AT 31 MARCH 2025 201 2024 No FIXED A&SETS TaD8ibl¢ &SL 2.988 3,923 CLRREIIT ASSETS ikbioT5 Cath Mt bank 214.378 182.31)6 214.378 182.31)6 CREDITORS: amounts fallin8 du¥. 'Ith￿ on¢ ILar NET CURREKf A&SF.TS 212.718 181.367 NET ASSETS CIIARITY FIINDS LinTL'sin. a third part>.. Income lax r￿very￿ble in relation io donations received under Gift Aid or deed5 of covenant is reLognised at ihe lime ofihe donation. 1.4 Resources expended Expenditure is accounted for on an accruals basis and has been included under expense caleb>ories that aggregate all costs for allocaiion to activiiies. Where cosis cannoi be directly attributed to particular activities. they have been allocated on a basis consistent with the use of the resources. Fundraising costs are ihose incurred in seeking voluntaT)' contribution5 and do not include the Lostg of disseminaiing inforniaiion in supp)rt ofihe Lharithble aLtivities. Support LOSIS are thos¢ r05ts incurrd di￿(1]Y in sUPPQrt of ¢ip¢nditur¢ on th¢ obj¢tts orth¢ rharity and include projeci management carried oui ai Headquaners. Govemance cosis are those incurred in connection w'ith adminisirdiion of ihe charii)" and compliance wilh consiitulional and Statutory requirements. Grants payablcs arc chargcd in ihe year when ihe offer is mad¢ excq)l iv those case5 where the offer is conditional. such grants ￿Ing recognised as expenditure when the conditions 101 Page NOTES TO THE FINANCIAL STATEMENT FOR THE YEAR ENDED 31 MARCH 2025 (cvnlinutd) attaching are fulfilled. Grants offered subject to conditions which have not l*en niet at the year end are noied as a commitment bul not accrucd as exFtnditur¢. 1.5 Grdnts Grants including grants for ihe purchase of fixed assets. are recognised in full in the statement of financial aeiiviiies in the l'ear in which ihe). are receivable. 2. TOTAL INCOMING RESOURCES Unrestricted RestTlCted Total Funds Funds Voluntary Income Activiiies for generating funds Income from Charitable aciiviiies 22.525 22,525 114.511) 114.509 8.295 Ocher In¢oni¢ resour¢es 1.3?0 6.975 138.i54 6.975 145.329 BREAKDOWN OF IIYCOME Unrestricted Restricted Total Funds Funds 2025 Donations for Charity's aclivilies Subscriptions CSF Events & Partnerships Ext¢rnal Ev¢nts 4.614 4,614 17.911 17.911 49.299 49.299 19.31) 19.313 Holidays Protected Income 45.897 45,897 6.975 6.975 Renl 1,320 138.354 6.975 145.329 NOTES TO THE FINANCIAL STATEMENT FOR THE YEAR ENDED31 MARCH 21125 (eoniinued) 3. TOTAL RESOURCES EXPENDED StalT Costs Other Total 2025 Fundraising Trading Costs of gcneraiing voluntary income Support of local community Governance costs Asset Depreciation 91.810 17,574 2.748 1.800 981 91.810 17,574 1.800 981 BREAKDOWN OF COSTS Other Total Cosis FvndrAi$ing trading: Cost of goods sold C()a¢h & Vdn I lirl csr r.vents External Ev¢nrs I lolidays CSF- (The Garrison) CSF- GDIF (Greenwich & Docklands Fesiival) CSF- IL&GI CSF- N MM (Naiional Marilime Museum) CSF- UOCJ IUniN'ersily ol-Greenwich} CSF- UOG (Black M¢nlal H¢alth) CSF- UOG (Dead Rabbii Thealre Company) CSF- MerLier (Protected Spend) CSF- London Sport CSF- RBCJ (Royal Borough ofGrttnwi¢h) CSF- TRAMSHED CSF- Tcchnolog). 5.905 18.859 12.072 40.892 5.905 18,859 12.07? 40,89? 11.206 11.206 732 1.030 31M) 732 1.030 300 814 91.810 814 91,810 NOTES TO THE FINANCIAL STATEMENT FOR THE YEAR ENDED31 MARCH 2025 (¢ontinued) COSTS OF GENERATING VOLUNTARY INCOME Stsff Costs Other Total Insurance Rent & Aecommodaiion- Trdmshed Rent & Aecommodaiion- Leander Court Stationer> & Sundries Travel E.¥penses Hospitalil). Depreciation 81? 4.698 812 4,698 5.810 2.073 2.8) I 981 18.555 5.810 2.8) I 981 18.555 CHARITABLE ACTIVITIES: SUPPORT OF LOCAL COMMUNITY Other Tot#1 Costs Donations & Gifts 2.748 1.800 2,748 1.800 Governan¢e cosis 4. Depreciation Tangible fixed assets are staled al cost less accumulated deprecialion. tkprecialion is charged on a straibiht.line basis to write off ihe cosi of each assei over its esiimaied useful life as follows: IT and Officc Equipm¢nl_ 25Q/fj pcr annum 5. Prior Year Exptnst Correction In preTriou5 period5. certain fixed asset purcha5e5 w'ere both expensed within r¢50urces expended and capiialised in the balance sheei. This has been correcied in the current year by increasing opening reserves by £J.92J. The adjustment is noi considettd materia] and prior year comparatives have not been restated.