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2023-12-31-accounts

Trustees' Annual Report for the period

Period start date Period end date 01 01 2023 31 12 2023

From

To

Section A Reference and administration details

Charity name Other names charity is known by N/A Registered charity number (if any) 1197278

We Are Plas Madoc

Charity's principal address C/O 21 Egerton Street, Wrexham

Postcode LL11 1ND

Names of the charity trustees who manage the charity

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20		 Trustee name Office (if any) Dates acted if not for whole
**year **		 Name of person (or body) entitled
to appoint trustee (ifany)
Deadrie Anne
Sailsbury		 Chair
Sharon Hughes Trustee
Rev Katherine
Joan Tiltman		 Vice - Chair
Emma Green Trustee
Stephen Augustus
HarryPerkins		 Trustee
Sharon Evans Trustee
Susan Margaret
Tookey		 Trustee

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Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name
Dates acted if not for whole year
Names and addresses of advisers (Optional information)
Type of adviser
Name
Address		 Name Name Dates acted if not for whole year
Name of chief executive or names of senior staff members (Optional information)
Section B Structure, governance and management

Description of the charity’s trusts

Constitution adopted 21[st] December 2021 Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation ( CIO) How the charity is constituted (eg. trust, association, company) The CIO shall have a Board of Trustees comprising at least 3 persons and Trustee selection methods a maximum of 13. At least 51% of the Trustees must be residents of Plas (eg. appointed by, elected by) Madoc. New Trustees may be recruited to the Board at any time by the Trustees. In selecting individuals for appointment as Trustees, the Trustees must have regard to the skills, knowledge and experience needed for the effective administration of the CIO. One third to step down each year, 2nd year another third, and 3rd year last third. All can still be re-elected. The Trustees may, by and from their number and from time to time, elect such officers (chair, secretary, treasurer) as they see fit.

Additional governance issues (Optional information)

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You may choose to include additional information, where relevant, about:

Section C Objectives and activities

The Objects of the CIO is to support the people of Plas Madoc: A) To develop the capacity and skills of the members of the socially and economically

disadvantaged community of Plas Madoc and surrounding area (for the public benefit), in such a way that they are better able to identify, and help meet, their needs and to participate more fully in society.

Summary of the objects of the charity set out in its governing document

B) To promote social inclusion for the public benefit by preventing people from becoming socially excluded, relieving the needs of those people who are socially excluded, and assisting them to integrate into society. For the purpose of this clause ‘socially excluded’ means being excluded from society, or part of society, as a result of being a member of a socially and economically deprived community.

C) The relief and prevention of poverty for the public benefit of the socially and economically deprived community of Plas Madoc and the surrounding area, in particular but not exclusively by providing activities that promote enhanced employability skills, healthier life choices, and self-improvement.

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The Charity Commission’s guidance on public benefit is integral to all activities planned and all opportunities offered by the Charity and are at the heart of the Community Development work.

We are Plas Madoc provide community engagement activities focusing on community cohesion, wellbeing, mental health and independence by recruiting volunteers within the community.

The main activities are as follows –

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

These activities benefit residents by maximising the benefits of community involvement – increasing community cohesion, improving social capital, skills and creating a resilient community that people want to live and take part in. The Charity connects people to each other and also to their shared interests. As a result, there is an increase in stronger relationships forming which is vital in enhancing mental and physical health. All services cultivate the conditions for people to share resources and skills, building interdependence, confidence and social skills and supports people to support each other.

Connecting people and creating more resident-to-resident relationships is enabling the community to exchange skills and resources and helps residents to identify and take action on the issues that are most important to them.

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

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Section D Achievements and performance

Summary of the main achievements of the charity during the year

Our model of charity work gives the residents a safe space to create a plan for their community’s future. To develop a place where people want to live, somewhere they feel proud to call home. This is done in the truest form of partnership; building supportive, impactful and enduring connections and creating true community spirit.

Our success is due to dedicating time and resources to build meaningful trusting relationships with not only individuals, but also family members and the wider community.

The establishment of social groups that are responsive to community need, the support we give to the community takes many forms and is available when the community need us most – this isn’t a 9-5 service.

Kettle Club is a space providing opportunities for the community to meet in an informal setting. Participants are encouraged and embrace the opportunity to volunteer at Community Events and the team have introduced activities whereby people can learn transferable skills which can be used in the home.

Parenting support – this service provides consistent, long-term social support to whole families to achieve sustainable and positive outcomes in terms of social and economic well-being. This is a tailored service that is available when parents need support the most and provides support in response to safeguarding / financial and food security / health and wellbeing / parenting and other key issues.

Parents inform us that the parenting support offers ‘a place to socialise a service that has opened up many new friendships, and also seek help for any additional problems such as advice on children, behaviour etc. It also supports mental health as it is something to do each week and something to look forward to’. Parents report the service offering a welcome environment with friendly, polite and informative staff always on hand to help with any problems – a blessing to families and it’s great to talk.

Community Drop in – held weekly the group of community residents spend time with each other to find out what’s on offer within the community - things they can get involved in and give residents a voice and discuss how they can make Plas Madoc a better place to live.

Crafty Brew – a weekly social group which aims to support mental health and well-being and reduce isolation. This group was co-created with residents after a gap in support for mental health services was identified and also in response to people’s reluctance to socialise whilst living with Covid.

The team continue to work alongside local partners and other agencies strengthening relationships and broadening and deepening our community reach. It is increasingly clear that children, families and the wider community need combined support given the growing impact of Covid and more recently the rising cost of living and the impact this has on their mental health / wellbeing / relationships /finances etc. Our services aim to help build their resilience and capacity to survive and thrive.

Community events include a monthly Bingo evening and table top sales – the aim of these events is to bring people together, to reduce social

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Section D Achievements and erformance p

isolation and offer residents a fun experience. An average of 40 people attend each event which is growing each month. These events also offer people opportunities to volunteer from calling Bingo numbers to selling tickets– these events are resident-led.

In response to Community consultation and with additional Lottery funding 2023 seen the return of the bigger Community event, fondly known as Plastonbury. Plas Telford – social support and activities for older residents. This project was developed after consultation within the Community that identified a gap in services for the older residents. Activities include a weekly coffee morning which gives Plas Telford residents the opportunity to spend time together and make plans for future activities – this has resulted in the development of a community garden within the grounds of the building and an active group of residents who are now enjoying the optimism that gardening brings. Street Champions – community volunteers who support communication and activities at a street level. Initially this project was established in response to Covid 19 and subsequent lockdowns and ensured that all corners of the community were connected and supported. Although engagement has reduced from the Street Champions part of our plan is to further develop this service, to identify new street champions and consult with them on how we can involve every resident in life in the community. Environmental Projects including Garden Gang and Plants Madoc which encourage people to engage with nature and improve green spaces within the Community. This project continues to ‘grow’ – we have seen an influx of residents who want to be involved in improving the public realm and want to connect with like-minded people. We have worked closely with the Local Authority and the National Wildlife Trust and have recruited volunteers to improve a number of green spaces within the community. This input has resulted in a great sense of aspirations to do more and staff are currently supporting residents in developing a community garden located within the middle of the estate which will be developed and maintained by local residents. Additionally, this project successfully engages with those residents who may have been reluctant to get involved previously – an active Facebook page offers a platform for residents to communicate with staff and with each other and has resulted in local seed swaps, the sharing of advice and the development of friendships.

Our community is diverse and to be inclusive and to engage with all members of our communities, sufficient time needs to be set aside for engagement and different and more flexible approaches may need to be taken to reach those who may not traditionally engage but who nonetheless have a valuable contribution to make. Volunteer scheme – volunteering opportunities within the community that aims to increase participation and develop skills. We make it more convenient for people to be involved and to encourage involvement into the everyday lives of people. While the opportunities for community participation may vary greatly a participatory approach to community work should be promoted to achieve sustainable development.

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Section D Achievements and erformance p We currently have 25 active volunteers and we recognise that this can be increased and improved by providing opportunities that will build on the interests and strengths of residents – current work includes a skills audit that will enable us to identify interests and tailor volunteering opportunities to support people in engaging and achieving their full potential. As one of our volunteers tells us she can’t cut a hedge but she makes excellent cakes – everyone is good at something and this skills audit will encourage the community to recognise and build on their strengths.

Current volunteers inform us that they receive great support and enjoy every aspect of volunteering in the community. They enjoy helping people who need it and also identifying and supporting those people who don’t know they need it. For some they came into volunteering to support their own mental health and now have a strong support network due to the friendships they have built and the sense of achievement they receive from being active within the community

Section E Financial review

Unrestricted reserves of the charity as of 31.12.23 was £ 20,719 The Brief statement of the main financial risk to the Charity is loss of funding from external grants. charity’s policy on reserves The unrestricted funds will cover 3 months operational costs in the event of a reduction in grant funding and to meet any unforeseen expenditure or opportunities that occur.

Details of any funds materially Not applicable in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

Section F Other optional information

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Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Katherine Tiltman Position (eg Secretary, Chair, Vice - Chair etc) Date 02/10/2024

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Charity Name No (if any) We Are Plas Madoc 1197278 Receipts and payments accounts CC16a For the period Period start date Period end date To from 01/01/2024 31/12/2024

Section A Receipts and payments

A1 Receipts Unrestricted
funds
to the nearest £
17,490
1,040
638
-
19,168
-
-
-
19,168
6,610
6,819
254
-
-
-
-
-
-
-
-
13,683
-
-
-
13,683
5,485
- 8,053
23,287
20,719		 Restricted
funds
to the nearest £		 Restricted
funds
to the nearest £		 Endowment
funds
to the nearest £		 Endowment
funds
to the nearest £		 Total funds
to the nearest £		 Total funds
to the nearest £		 Last year
to the nearest £
Charitable acitivites 17,490 3,469 - 20,959 6,598
Grants 1,040 30,434 - 31,474 51,342
Donations 638 - - 638 27,002
- - - - -
Sub total(Gross income for
AR)		 19,168 33,903 - 53,071 84,942
A2 Asset and investment sales,
(see table).
-
- -
Sub total - -
Total receipts
A3 Payments
84,942
Charitable Activity 6,610 22,388
Events 6,819 11,169
Professional fees 254 9,000
Wages - 6,204
- -
- -
- -
- -
- -
- -
- -
**Sub total ** 13,683 48,761
A4 Asset and investment
purchases, (see table)
-
-
**Sub total ** - -
Total payments
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end
48,761
5,485 - 4,756 729 36,181
- 8,053 8,053 - -
23,287 12,894 36,181 -
20,719 16,191 36,910 36,181

CCXX R1 accounts (SS)

01/10/2024

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Section B Statement of assets and liabilities at the end of the period Section B Statement of assets and liabilities at the end of the period Section B Statement of assets and liabilities at the end of the period
Categories
Signed by one or two trustees on
behalf of all the trustees
B1 Cash funds
B2 Other monetary assets
B4 Assets retained for the
charity’s own use
B5 Liabilities
B3 Investment assets
CCXX R2 accounts (SS)		 Signature
Details
Details
Bank
Details
Details
Total cash funds
(agree balances with receipts and payments
account(s))
Details
2		 Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
20,719
16,191
-
-
-
-
20,719
16,191
OK
OK
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
-
-
-
-
-
-
-
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
-
-
-
-
Fund to which
liability relates
Amount due
(optional)
-
-
-
-
-
Print Name
Katherine Tiltman
10		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
-
-
-
-
When due
(optional)
Date of
approval
02/10/2024
01/10/2024

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name We Are Plas Madoc members of On accounts for the year 31/12/2023 Charity no 1197278 ended (if any) Set out on pages 1-10 (remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/12/2023 .

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Date: 9 October 2024 Signed: Name: Jane Tweedie Relevant professional BSc, FCA, DChA qualification(s) or body (if any): Address: WR Partners Belmont House, Shrewsbury Business Park Shrewsbury, SY26LG

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October 2018

IER

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of N/a any items that the examiner wishes to disclose .

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October 2018

IER