Charity registration number-. 1033570 Trentham Playgroup known as Trentham Pre-school Annual Report and Financial Statements for the Year Ended 31 July 2022
Trentham Playgroup known as Trentham Pre-school Contents (continued) Reference and Administrative Details Trustees, Report 2104 Independent Examine¢s Report Statement of Financial Activities Balance Sheet Notes lo the Financial Statements 8t018
Trentham Playgroup known as Trentham Pre-school Reference and Administrative Details Trustees Mark Ingram. Chair Vanessa Griffin Stephanie Hill Jodie Knapper Lucy Bloor Laura Kellle Senior Managementl Leadership Team Lauren Sadler, Assistsnt Manager Rachel Mccue, Manager Prlnclpal OffSce 40 New Inn Lane Trenlham Stoke-on-Trenl Staffordshire ST4 8EX Charity Registration Number 1033570 Independent Examiner Da Denson ACMA VAST The Dudson Centre Hope Street Stoke-on-Trenl ST15DD Page 1
Trentham Playgroup known as Trentham Pre-school Trustees. Report The trustees present the annual report together with the financial statements of the charity for the year ended 31 July 2022. Trustg9s and officers The trustees and offirS serving during the year and Sin the year end were as follows.. Trustees= Mark Ingram, Chair Lauren Sanders. Secretary (resigned 7 April 2022) Karen Gavin. Ofsted Nominated Person (resigned 5 October 20211 Vanessa Griffin (appointed 7 March 20221 Stephanie Hill (appointed 7 March 20221 Jodie Knapper lappointed 1 September 20211 Lucy Bloor lappointed 1 September 20211 Laura Kellle lappoinled 1 September 20211 Katherine Owen (appointed 1 September 2021 and resigned 7 April 20221 Nooshin D'Avola lappoinled 1 September 2021 and resigned 7 April 20221 Senior Management l Leadership Lucy Gavin, Manager (resigned 25 February 20221 Team.. Vanessa Alcock. Assistant Manager (resigned 30 December 20211 Lauren Sadler, Assistant Manager lappoinled 28 February 20221 Rachel Mccue, Managèr (appointed 1 April 20221 Oblectlves and actlvltles Objocts and aims To enhance the development and education of children under statutory school age, by encouraging parents to understand and provide for the needs of their children through community groups and to ensure that all children are given an opportunity lo achieve their full potential, in a safe and secure environment, whilst ensuring that we remain accessible to all sections of the local community. Objectives. strategigs and activities We provide affordable childcare for our local community. We also have a high percentage of funded Children, in particular 2 year funded. We also provide a stsble, safe environment for vulnerable, underprivileged Children, where all children are given opportunities lo learn and flourish. We cover the 7 areas of leaming through play. Public benefit Our pre-school is open lo all in our local community belyjeen the ages of 2 and 5 years old. We advertise locally and work with the local authority lo ensure that we are inclusive. We work within the framework of the Earfy Years Foundation Stage IEYFSI and we believe that all children deserve the best possible start in life. The Trustees confirm that they have Complied with the requirements of section 4 of the Charities Act 2011 to have due regard lo the public benefit guidance published by the Charity Commission for England and Wales. Page 2
Trentham Playgroup known as Trentham Pre-school Trustees, Report {continued) Achievements and performance In the year 2021-22 we undeent a change in management, the reason for this was due to the under performance and general errors of the previous manager which ended up costing the charity money which could have been spent on improving the facility and resources. With a new manager in place, we have achieved almost full capacity each week and this has meant that there has been funds available lo purchase new equipment such as a projector and interactive white board, a new laptop and tablets to use and we have also had a Considerable upgrade to the oul door play area. Aside from the facilities we have also upgraded the lighting and heating system and children's hygiene facilities. Given that we had lo start again with a new manager il has been a sleep learning curve bul employing the servi$ of an HR and H&S specialist we have made sure that we are complying with all required legislation and ultimately making sure the selling is a comfortable, fun and safe place for our children to learn and thrive. Financial review The financial results are shown on pages 6 10 19 of this report. The income for the year was £117.13412021-.£94,771 } and the expenditure £106,53012021..£71,3861. Policy on reserves Unrestricted free reserves at the year end were £67,389 12021= £56,785). The charity continues to hold a modest amount of reserves, lo cover wages costs, in the event of a reduction in income, and maintenance of the building for which we are responsible. Principal funding sources Our principal funding sources are 'Nursery Education Funding" which is funded by Stoke-on-Trenl City Council, fees from parents who are able to afford a contribution towards their child's early learning education provision and employer childcare voucher schemes. Structurei governance and management Nature of governing document The Charity is operated under the rules of its constitution adopted on 16 June 1993 and amended in November 2012 and November 2015. Recruitment and appointment of trustees Trustees are appointed al our Annual General Meeting each year and are voted on by parents who have children attending the pre-school. Page 3
Trentham Playgroup known as Trentham Pre4chool Trustees. Report (contlnuedl Major rtsks and management of those rlsks Occupancy Levels Our main issue wthich we face are the number of children who reach the 3taluatory age for stsrting a primary school education and this drastically affects ijccupany leve15 during the first lerrn of the school year, We advertise and complete marketing exercises wthin the suffounding area. We also hold reserves lo Gover expenses when our income rates are lowered. particularly during the autumn temi. The annual rewrt was 8pFKoved by the twstees of the charity on behaff by.. and signed on gram rvslee Page 4
Trentham Playgroup known as Trentham Pre-school Independent Examinerfs Report to the trustees of Trentham Playgroup I report to the trustees on my examination of the accounts of Trenlham Playgroup for the year ended 31 July 2022. Responsibilities and basis of report As the charity Iruslees of Trentham Playgroup you are responsible for the preparation of the accounts in accordan with the requirements of the Charities Act 2011 I'lhe Acl'l. I report in respect of my examination of the Trenlham Playgroup's accounts carried out under section 145 of the 2011 Act and in carwng out my examination I have followed all the applicable Directions given by the Charity Commission under section 14515llbl of the Act. Indgpgndgnt gxamingr's statement I have completed my examination. I confirm that no material mallers have come to my allenlion in connection with the examination giving me cause to believe that in any material respect- 1. accounting records were not kept in respect of Trentham Playgroup as required by section 130 of the Act., or 2. the accounts do not accord with those records,. or 3. the accounts do not comply with the accounting requirements concerning the form and content of accounts set out in the Ch8rilies (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a Irue and fair view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order lo enable a proper understsnding of the accounts to be reached. Dar Denson ACMA VAST The Dudson Centre Hope Street stoke-on-Trenl ST1 5DD Date.. 3110512023 Page 5
Trentham Playgroup known as Trentham Pre-school Statement of Financial Activities for the Year Ended 31 July 2022 Unrestricted funds Restricted funds Total 2022 Note Incomg and Endowmgnts from: Donations and legacies Charitable activities Other trading activities 92,611 23,354 1,169 92,611 23,354 1,169 Total Income 117,134 117,134 Expenditure on.. Charitable activities 104,005 2,525 106,530 Total Expenditure 1104,0051 12,5251 1106,5301 Nel movement in funds 13,129 12,5251 10,604 Reconciliation of funds Total funds brought forward 56,785 174,189 230,974 Total funds carried forward 69,914 Unrestricted Funds 171,664 Restricted funds 241,578 Total 2021 Note Income and Endowments from: Donations and legacies Charitable activities Investment income 73,704 21,065 73,704 21,065 Total Income 94,771 94,771 Expenditure on.. Charitable activities 171,3861 171,3861 Total Expenditure 171,3861 171,3861 Nel movement in funds 23,385 23,385 Reconciliation of funds Total funds brought fOard 33.400 174,189 207,589 Total funds carried forward 16 56,785 174,189 230,974 All of the charity's activities derive from continuing operations during the above two periods. The notes on pages 8 to 18 fomi an integral part of these financial statements. Page 6
Trentham Playgroup known as Trentham Prechool (Reglstratlon number: 1033570) Balance Sheet as at 31 July 2022 2022 2021 Flxed •$s¢ts Tanglble assets 12 180,582 171,664 Curront as¥ots Debtors Cash at bank and in hand 13 6.712 58,373 65.085 4,481 55,931 60,412 Credllors: Amounts lalllng duo w51hln ono year Net current a••ets 14 4,089 1.102 60,996 59.310 Net assets 241,578 230,974 Fund$ of the charfty: Restrlded Income fund• Restricted ftfnds 171,664 174.189 Unre8trlcted Income funds Unrestrlcled lund8 69,914 56,785 Total funds 16 241.578 230,974 The l Ststements on pages 6 10 18 We approved by the trustees, and authorised for issue on . and signed on their behatf ty. rk Ingram Trustee Page 7
Trentham Playgroup known as Trentham Pre-school Notes to the Financial Statements for the Year Ended 31 July 2022 1 Accounting policies Statement of compliance The financial statements have been prepared in accordance with Accounting and Reporting by Charities.. Slalement of Recommended Practice applicable lo charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 102} {effeclive 1 January 20191 Icharilies SORP IFRS 10211, the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 and the Charities Act 2011. Basis of preparation Trentham Playgroup meets the definition of a public benefit entity under FRS 102. The accounts (financial statements) have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise staled in the relevant notelsl lo these accounts. Going concern The financial statements have been prepared on a going concem basis. The Iruslees assess whether the use of going concern is appropriate i.e. whether there are any material uncertainties related to events or conditions that may cast significant doubl on the ability of the charity to continue as a going concern. The Iruslees make this assessment in respect of a period of one year from the date of approval of the financial statements. Income and endowments Voluntary income including donations, gifts, legacies and grants that provide core funding or are of a general nature is recognised when the charity has enlitlemenl to the income, it is probable that the income will be received and the amount can be measured with sufficient reliabiltty. Donations and lagacies Donations and legacies are recognised on a receivable basis when receipt is probable and the amount can be reliably measured. Grants re¢eivablg Grants are recognised when the charity has an enlillemenl lo the funds and any conditions linked to the grants have been mel. Where performance conditions are allached lo the grant and are yet to be met, the income is recognised as a liability and induded on the balance sheet as deferred income to be released. Expenditure All expenditure is recognised once there is a legal or conslruclive obligation lo that expenditure, it is probable selllemenl is required and the amount can be measured reliably. All costs are 811ocaled to the applicable expenditure heading that aggregate similar costs lo that category. Where costs cannot be directly allributed lo particular headings they have been allocated on a basis consistent with the use of resources, with central staff costs allocated on the basis of lime spent, and depreciation charges allocated on the portion of the asset's use. Other support costs are allocated based on the spread of staff costs. Page 8
Trentham Playgroup known as Trentham Pre-school Notes to the Financial Statements for the Year Ended 31 July 2022 (continued) ChariTtable actiViTties Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. 11 includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them. Governance costs These include the costs allributsble lo the charity's compliance with constitutional and slalutory requirements, including audit, strategic management and trustees meetings and reimbursed expenses. Government grants Govemment grants are recognised based on the accrual model and are measured al the fair value of the asset received or receivable. Grants are Classified as relating either to revenue or lo assets. Grants relating lo revenue are recognised in income over the period in which the related costs are recognised. Grants relating to assets are recognised over the expected useful life of the asset. Where part of a grant relating to an asset is deferred, it is recognised as deferred income. Taxation The charity is considered lo pass the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitsble company for UK corporation lax purposes. Accordingly, the charity is potentially exempl from laxalion in respect of income or capital gains received within categories covered by Chapter 3 Part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the exlenl that such income or gains are applied exclusively to charitable purposes. Tangible fixed assets Individual fixed assets costing £500 or more are initially recorded at cost, less any subsequent accumulated depreciation and subsequent accumulated impairment losses. Depreciation and amortisation Depreciation is provided on tangible fixed assets so as lo write off the cost or valuation, less any eslimaled residual value, over their expected useful economic life as follows.. Asset class Depreclatlon method and rate 00/0 the residual value is not materially different from the carryng value of the asset 20.10 on a slraighl line basis Buildings Fixtures, Fittings and Equipment Trade debtors Trade debtors are amounts due from customers for merchandise sold or services performed in the ordinary course of business. Trade debtors are recognised inrtially at the transaction price. They are subsequently measured al amortised cost using the effective interest method, less provision for impairment. A provision for the impairment of trade debtors is established when there is objective evidence that the charity will not be able to collect all amounts due according to the original terms of the receivables. Page 9
Trentham Playgroup known as Trentham Pre-school Notes to the Financial Statements for the Year Ended 31 July 2022 (continued) Cash and cash equivalents Cash and cash equivalents comprise cash on hand and call deposits, and other short-lerm highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value. Flnanclal Instruments Classrfication Financial assets and financial liabilities are recognised when the charity becomes a party to the contractual provisions of the instrument. Financial liabilities and equity instruments are classified according lo the substance of the contractual arrangements entered into. An equity instrument is any contract that evidences a residual interest in the assets of the chartty after deducting all of its liabilities. Racognition and mgasuremgnt All financial assets and liabilities are initially measured at transaction price lincluding transaction costs), expt for those financial assets classified as al fair value through profil or loss, which are initially measured at fair value (which is nomially the transaction price excluding transaction coslsl, unless the arrangement conslitules a financing Iransaclion. If an arrangement constitutes a financing transaction. the financial asset or financial liability is measured al the present value of the future payments discounted at a market rate of interest for a similar debt instrument. Financial assets and liabilities are only offset in the statement of financial position when, and only when there exists a legally enforceable right lo sel off the recognised amounts and the charity intends either to settle on a net basis, or lo realise the asset and sellle the liability simultaneously. Financial assets are derecognised when and only when al the contractual rights lo the cash flows from the financial asset expire or are sellled, bl the charity transfers to another paty substantially all of the risks and rewards of ownership of the financial asset, or cl the charity, despite having retained some. bul not all, significant risks and rewards of ownership, has transferred control of the asset to another paty- Financial liabilities are derecognised only when the obligation spectfied in the contract is discharged. cancelled or expires. Fund structure Unrestricted income funds are general funds thal are available for use al the trustees discretion in furtherance of the objectives of the charity. Restricted income funds are those donated for use in a partiCLJlar area or for specific purposes, the use of which is reslricled lo that area or purpose. Pensions and other post retirement obligations The charity operates a defined contribution pension scheme which is a pension plan under which fixed contributions are paid into a pension fund and the charity has no legal or constructive obligation to pay further contributions even if the fund does not hold sufficient assets to pay all employees the benefits relating lo employee seNice in the current and prior periods. Contributions to defined contribution plans are recognised in the Stslemenl of Financial Activities when they are due. If contribution payments exceed the contribution due for service, the excess is recognised as a prepayment. Page 10
Trentham Playgroup known as Trentham Pre-school Notes to the Financial Statements for the Year Ended 31 July 2022 (continued) Redundancy and Temiination Costs Redundancy and termination costs are recognised as an expense in the financial stslements immediately at the point the charity is demonstrably commilled lo either lerminale the employment by the charity before the nomial retirement dale, or whenever the employee accepts voluntary redundancy in exchange for these benefits. The charity recognises termination benefits in the statement of financial activities when it is demonstrably committed to either lil terminating the employment of current employees according lo a detailed formal plan without possibility of withdrawal, or {iil providing termination benefits as a result of an offei made lo encourage voluntary redundancy. 2 Income from donations and legacies Unrestricted funds General Total 2022 Donations and legacies., Donations from individuals Grants, including capital grants- Govemment grants Grants from other charities 831 831 90,624 1,156 90,624 1,156 92,611 92,611 Unrestricted funds General Total 2021 Donations and legacies., Donations from individuals Grants, including capital grants- Govemment grants Grants from companies 593 593 72,611 500 72,611 500 73,704 73,704 3 Income from charitable activities Unrestrlcted funds General Total 2022 Fees received 23,354 23,354 Unrestricted funds General Total 2021 Fees received 21,065 21,065 Page 11
Trentham Playgroup known as Trentham Pre-school Notes to the Financial Statements for the Year Ended 31 July 2022 (continued) 4 Income from other trading activities Unrestricted funds General Total 2022 Fundraising 1,169 1,169 1,169 1,169 Total 2021 5 Investment income Total 2022 Unrestricted funds General Total 2021 Interest receivable and similar income., Interest receivable on bank deposits Page 12
Trentham Playgroup known as Trentham Pre-school Notes to the Financial Statements for the Year Ended 31 July 2022 (continued) 6 Expenditure on charitable activities Unrestricted funds General Restricted funds Total 2022 Stsff costs Bookkeeping Play equipment & resources Purchase of uniforms Training Cleaning, repairs & maintenace Rates Refreshments Utilities Office expenses Subscriptions, leg81 & professional fees Insuran Depreciation charge Sundries 77,684 526 2,278 199 405 5,563 1,254 337 7,206 179 4,076 1,878 2,230 190 77,684 526 4,803 199 405 5,563 1,254 337 7,206 179 4,076 1,878 2,230 190 2,525 104,005 2,525 106,530 Unrestricted funds General Total 2021 Staff costs Play equipment & resources Purchase of uniforms Training Cleaning, repairs & maintenace Rates Refreshments 55,749 1,286 106 325 4,736 320 343 3,388 209 2,845 1,611 468 55,749 1,286 106 325 4,736 320 343 3,388 209 2,845 1,611 468 Office expenses Subscriptions, legal & professional fees Insurance Sundries 71,386 71,386 Page 13
Trentham Playgroup known as Trentham Pre-school Notes to the Financial Statements for the Year Ended 31 July 2022 (continued) 7 Analysis of governance and support costs Governance costs Unrestricted funds General Total 2022 Independent examiner fees Examination of the financial statements 693 693 693 693 Unrestricted funds General Total 2021 Independent examiner fees Examination of the financial statements 780 780 780 780 Page 14
Trentham Playgroup known as Trentham Pre-school Notes to the Financial Statements for the Year Ended 31 July 2022 (continued) 8 Government grants The charity reiVeS unrestricted funding in the form of grants from the Nursery Education Fund of £90,62412021- £72,611> which is funded by Stoke-on-Trent City Council as part of their Free Nursery Education Funding scheme. which provides childcare for two, three and four year old children within the city. The amount of grants recognised in the financial statements was £90,62412021 - £72.6111. There are no unfulfilled conditions at the year end relating to this grant. 9 Trustees remuneration and expenses No Iruslees have received any remuneration from the charity during the year. No trustees have received any reimbursed expenses or any other benefits from the charity during the year. 10 Staff costs The aggregate payroll costs were as follows= 2022 2021 Staff costs durlng the year were.. Wages and salaries Pension costs 76,280 1,404 54,433 1,316 77,684 55,749 The monthly average number of persons (including senior management I leadership team) employed by the charity during the year expressed as full lime equivalents was as follows-. 2022 No 2021 No Average number of persons employed 412021 - 31 of the above employees participated in the Defined Contribution Pension Schemes. Contributions lo the employee pension schemes for the year tolalled £1,40512021 - £1,316}. No employee received emoluments of more than £60,000 during the year The total employee benefits of the key management personnel of the charity were £32,141 12021 £34,641 }. Page 15
Trentham Playgroup known as Trentham Pre-school Notes to the Financial Statements for the Year Ended 31 July 2022 (continued) 11 Taxation The charity is a registered charity and is therefore exempl from taxation. 12 Tangible fixgd assgts Land and buildings Furniture and equipment Total Cost At 1 August 2021 Additions 171,664 3,386 11,148 175,050 11,148 Al 31 July 2022 171,664 14,534 186,198 Depreciation At 1 August 2021 Charge for the year 3,386 2,230 3,386 2,230 Al 31 July 2022 5,616 5,616 Net book value At 31 July 2022 At 31 July 2021 171,664 8,918 180,582 171,664 171,664 13 Debtors 2022 2021 Prepayments Other debtors 220 6,492 220 4,261 6,712 4,481 14 Creditors.. amounts falling due within one year 2022 2021 Other laxalion and social security Other creditors Accruals 3,087 309 693 331 191 780 4,089 1,102 Page 16
Trentham Playgroup known as Trentham Pre-school Notes to the Financial Statements for the Year Ended 31 July 2022 (continued) 15 Pension and other schemes Defined contribution pension scheme The charity operates a defined contribution pension scheme. The pension cost charge for the year represents contributions payable by the charity lo the scheme and amounted lo £1,404 12021 £1,316). 16 Funds Balan¢9 at 1 August 2021 Incoming resources Resources expended Balance at 31 July 2022 Unrestrlcted funds General General Fund 56,785 117,134 1104,0051 69,914 Restricted funds Capital Fund Co-op Local Community Fund 171,664 2,525 171,664 2,5251 Total restricted funds 174,189 2,525 171,664 Total funds 230,974 117,134 1106,5301 241,578 Balance at 1 August 2020 Incoming resources Resources expended Balance at 31 July 2021 Unrestrided funds General General Fund 33,400 95,019 171,6341 56,785 Restricted Capital Fund Co-op Local Communty Fund 171,664 2,525 171,664 2,525 Total restricted funds 174,189 174,189 Total funds 207,589 95,019 71,634 230,974 Page 17
Trentham Playgroup known as Trentham Pre-school Notes to the Financial Statements for the Year Ended 31 July 2022 (continued) The specific purposes for which the funds are to be applied are as follows.. Capital Fund The capital fund holds the value of the charills property. Co-op Local Community Fund To help fund the purchase and installation of an interactive whiteboard and fixtures. 17 Analysis of net assets between funds Unrestrlcted funds General Total funds at 31 July 2022 Restricted funds Tangible fixed assets Current assets Current liabilities 8,918 65,085 14,0891 69,914 171,664 180,582 65,085 14,0891 241,578 Total net assets 171,664 Unrestricted funds General Total funds at 31 July 2021 Restricted funds Tangible fixed assets Current assets Current liabilities 171,664 2,525 171,664 60,412 1,102 57,887 1,1021 Total net assets 56,785 174,189 230,974 18 Related party transactions During the year the charity made the following related party transactions- L Gavin (Daughter of Iruslee K Gavinl L Gavin is employed as the manager of the charity until Feb 2022 with the ¢hariWs standard terms of employment. Her total remuneration for the year (including pension contribulionsl was £6,17612021..£17.3611. Al the balance sheet date the amount due tolfrom L Gavin was £Nil12021 £Nill- Page 18