2025-08-31-accounts

Southwater Youth Project Trustees’ Annual Report:

For the period:

From 1[st] September 2024 Period start date To 31[st] August 2025 Period end date

Charity name: Southwater Youth Project (SYP)

Charity registration number: 1197216

Objectives and Activities:

Summary of the purposes of the charity as set out in its governing document: SORP Para 1.17

Southwater Youth Project operates within the Christian ethos to advance in life and help young people aged 8 to 19 who are resident in Southwater and the surrounding area through:

(a) the provision of recreational and leisure time activities provided in the interest of social welfare, designed to improve their conditions of life;

(b) the provision of support and activities which develop their skills, capacities and capabilities to enable them to participate in society as mature and responsible individuals.

In summary, SYP exists to help them be the best that they can be!

Summary of the main activities in relation to those purposes for the public benefit, in particular, the

activities, projects or services identified in the accounts: SORP Para 1.17 & 1.19

Southwater Youth Project engages in open access youth activities to further general charitable purposes for the public benefit and for the benefit of children/young people in Southwater and the surrounding area. These activities include the provision of local community youth services, activities, clubs and events, mentoring, mental health support and advocacy, advice and information to children/young people within the Southwater community and surrounding schools. SYP has been in existence as an informal community youth work project and partnership since 2006 and became a registered charity 20[th] December 2021.

The key public benefits offered by SYP:

1. The provision of professional, open access, embedded community youth work in the local community of Southwater and surrounding areas, offering young people a broad range of affordable and accessible educational, social, community and leisure based activities & opportunities, enriching their lives, helping their physical, mental, emotional and spiritual development both as individuals and as contributing members of society, and where necessary signposting them to other relevant services.

2. The provision of various forms of social welfare support and interventions to children, young people, and their families, local schools and communities bringing public benefit in helping relieve a range of needs, promote moral welfare, increase individual well-being and social cohesion, build connections with others, and helping to create community and a wider sense of belonging.

3. The provision of opportunities to engage in and/or find out about Christian worship, spiritual education and learning activities in conjunction with local churches (e.g. through events such as Messy Church), and occasionally at local schools (e.g. through RS lessons/assemblies/key festivals) to

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enable children, young people and their families to benefit from and to understand the Christian faith in ways that make sense to them.

4. The provision of local voluntary opportunities for volunteers from across the local community as well as from the local churches, who in addition to gaining personal benefit from supporting young people are also making a key contribution to their community’s needs.

Our main activities and achievements in relation to these purposes and the 4 areas of public benefit listed are as follows:

1) Providing a professional, open access, embedded, community youth project: we do this by continuing to secure and provide the necessary funding to employ a full time professional Youth Worker. This funding is essential in enabling us to deliver and sustain a popular and successful locally embedded youth project which helps move young people beyond their limitations, or perceived limitations, to be the best that they can be. Our full time, paid professional youth worker and the volunteer team work with, as well as for, the young people, helping to create a culture of fun, of learning, and of respect, enriching the young people’s life experiences, and bringing short, medium and long-term attitudinal and behavioural changes which are of benefit to them and to wider society. We continue to make good use of local resources and links with various organisations, engaging with local schools, and other local community groups.

Young people volunteered to represent SYP as Young Ambassadors, assisting at various community events including Southwater Fireworks, the Village Act of Remembrance, Castlewood School Blackberry Fair, Southwater Village Christmas Festival, and the Southwater Academies PTFA Christmas Festival, and running our Go Karts at Southwater Junior Academy Summer Fun Day.

Scheduled mental health and well-being one to ones have continued as needed, as well as informal wellbeing conversations which take place within various activities including the Bronze and Silver level Duke of Edinburgh award scheme, as well as life skills sessions e.g. cooking, art and craft clubs, a gardening project, fitness sessions, and other youth friendly activities, sports, events and trips.

2) Offering social welfare and pastoral support to help alleviate local need, giving material, physical, spiritual, emotional, and mental support to children, young people and their families remains a significant aspect of our provision. Our local experience coheres with the national picture, in that children and young people’s mental health and sense of well-being continues to be a cause for concern. Southwater has the largest youth demographic in the Horsham District and while most of the cohort is content and engaged well with life, every child still matters - we continue to see significant numbers of our young people evidencing a lack of purpose, poor social skills and/or mental well-being including suicide ideation, or disinterest in school or career or future life options. Children and young people's mental health and wellbeing are linked to a wide range of contexts and concerns, and can present as a history of self-harm, and/or suicidal ideation, or previous suicide attempts plus clear suicide plans. Other common issues faced by young people include questions about identity, gender and sexuality; family issues such as separated or divorced parents, a history of domestic abuse, and experiences of loss and bereavement; peer pressure, use of social media, bullying, school attendance, etc. These life experiences regularly feature in conversations with young people, and we consider our project’s support to be part of a vital community response and resource to our young people.

The cost of living has continued to rise and while Southwater is a relatively affluent context, there are real pockets of deprivation with more families struggling to afford basic essentials including school uniform, food, meaning that finding money for school trips or extended children, youth and family activities cannot be assumed. Community provision via local volunteering has been a key part of SYP’s DNA over 18 years and

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continues to be the bedrock of our project. Our provision of low cost youth work, free community events, and reduced cost or occasional free activities, brings great benefit to families, children and young people, builds social cohesion, and provides the widest possible access to enrichment activities which promote wellbeing and community engagement.

3) Providing opportunities to learn about faith, and understand and value the contribution of religious faith to community and culture within the Christian ethos continues: faith conversations, whether about Christianity, other world faiths, or general spirituality, occur on an ad hoc basis, triggered by events in the news or questions about meaning and values raised by the young people themselves. Young volunteers assisted again with the village Remembrance Service, and SYP’s contribution to the Village Christmas community festival; informal faith conversations and activities can arise in these contexts, as well as in the school assemblies or RE lessons which we are invited to do. Within all this, and in all our activities, young people of all faiths or none are equally welcomed, valued, respected and included.

4) Providing opportunities to volunteer is a core part of our community ethos, and we continued to build and increase our volunteer base throughout the year. All those who volunteer for SYP including Trustees are given induction support, and each receives a copy of the current Volunteers Handbook and relevant core policies including our Safeguarding Policy (reviewed annually. All Trustees and volunteers are required to undergo the necessary DBS processes, and trained in safeguarding to the appropriate level.

Statement confirming whether the trustees have had regard to the guidance issued by the Charity

Commission on public benefit: SORP Para 1.18

SYP Trustees confirm that the CIO does not exist in order to benefit ourselves, either personally and/or corporately, and that in working to fulfil our Objects and provide public benefit, we have had due regard to the public benefit guidance issued by the Charity Commission when exercising any powers or duties to which the guidance is relevant.

Additional information:

Policy on grant making SORP Para 1.38

None

Contribution made by volunteers SORP Para 1.38

We estimate our volunteers give 75% input of the overall time, energy, experience and talents needed to meet SYP’s aims and objectives, offering specific, one-off or ongoing logistical or governance support, or admin support, or through supporting and helping supervise young people at SYP activities/events etc. No volunteers are paid for their contributions, save for out of pocket expenses e.g. petrol.

Achievements and Performance

Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. SORP Para 1.20

SYP is far more than an occasional club. As a local, community, embedded youth work SYP enables positive relationships to grow, building bridges into young people’s lives where other agencies, groups and schools can struggle to engage. Working with our local connections, networks and organisations, our young people enjoy creative, innovative youth work, and personal engagement with a professional youth worker who oversees, trains and helps the volunteers in the running of our various clubs and activities. Our work is widely appreciated both in Southwater and the wider Horsham District – we believe our main achievement is that all of this makes a real difference to our young people, helping them be the best they can be!

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We deliver:

Schools work: via Southwater primary schools & Horsham secondary schools, including assemblies/RE & other lessons/student residentials; one to one engagement/mentoring; secondary transition/support; crisis and/or ongoing mental health support; liaison with home schooled children and special interest groups where needed.

Community youth work: after school clubs/activities including art, crafts, cooking, gardening, woodwork, gym and other sports sessions; DofE; online support; ongoing mentoring; mental health support; suicide ideation and crisis intervention; engaging with young people at risk of or engaging with ASB, and other detached work; assisting with youth employability; holiday clubs/trips.

Community & church engagement: involvement with local events many of which are in the autumn term; advising other community youth projects, attending funding bodies’ & Trustee Board meetings, supporting local funding churches with seasonal activities for those families interested in exploring the Christian faith. Holiday and half term activities : these continued to be very popular, particularly in the spring and summer. E.g. Easter holiday activities included a trip to the inflatable trampoline park, Jump In, in Guildford; a campfire/night under the stars; and helping to run the Easter Kids Club in partnership with Connect Community Church, retelling the Easter story including the creation of an Edible Easter Garden! We had a very relaxed summer offering some sports sessions, making good use of the new youth centre with informal drop in sessions, offering a safe open space for young people to meet up and engage in various activities, including the new garden project, painting Kindness Rocks, snack making (and eating!). The slightly less hectic summer schedule also enabled tidying and re-ordering of the centre, and essential admin. All these holiday activities help us engage with youngsters and their friends in a very different way, building up greater trust and confidence, and helping some of them to overcome any fear of doing new things.

Partnerships : linking to local/area youth projects/schemes/advisors; attending Social Service Case Conferences; supporting young people in the criminal justice system liaising with TAC, Police, the courts; developing contacts with secular and church youth agencies, and the local Parish and District Councils.

Numbers accessing SYP clubs and activities fluctuated throughout 2024 – 2025, and not simply as a result of the usual, anticipated seasonal fluctuations. As reported last year it had been difficult to maintain continuity of provision due to changes to our accommodation required by the Parish Council which meant we had to vacate the former space given to us by the Parish Council. We were also negotiating increased grant provision with the Parish Council while seeking to secure future premises through them. Nonetheless many informal, often very significant, interactions continued during outreach sessions/detached work contexts, schools work, community activities, and the ever popular trips “out” in the holidays/half terms. One to One/pastoral support in the community and schools continued, offering significant and essential support. We are pleased therefore that we maintained much of the provision and ethos of the project, despite not having our own physical base, remaining in contact with our young people throughout a difficult time.

In relation to these pressing accommodation needs as reported on last year, by August 2024 we still did not know what the Council would decide nor whether we would achieve our short to medium term objective to secure youth purposed premises. We are therefore pleased to report that in September 2024, at the start of this reporting period, we were offered a designated area in the Ghyll (formerly the village leisure centre), a move supported by both the Parish Council and the Ghyll Trustees. Once the legal and grant agreements were signed, essential refurbishment commenced, and we moved into the new centre in November 2024. This gave us much needed dedicated space in a central location familiar to the community, with valuable outside space and direct access to community sports facilities for the first time.

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This new, exciting phase for SYP kicked off by combining SYP’s 18[th] Birthday with a memorable Grand Opening Celebration in November, attended by over 90 invited guests consisting of local dignitaries, councillors and politicians, existing funders and potential funders, local organisations, key individual supporters, and SYP volunteers. We were also joined by some original members from the very first SYP groups in 2006 – all now in their late 20’s, early 30’s! There was amazing support from a team of young SYP volunteers, and we were overwhelmed by the contributions given from local food businesses who along with Connect Southwater Community Church supplied a feast of goodies for the buffet, and some proper fizz from an SYP supporter – it was wonderful to see so much love, appreciation anf community support on the night. Both of the two prospective funders invited to the event subsequently made generous donations!

Regular groups at the new youth centre November 2024 – August 2025 included: Tuesday Duke of Edinburgh Bronze/Silver (fortnightly)

Wednesday Senior Youth Hang Out Thursday After School Club Friday Art Club Friday Junior Youth Club

Achievements – two case studies/testimonies (NB: identifying details abbreviated/omitted) These two pieces of qualitative evidence illustrate well the ongoing benefit SYP brings:

A: now 17 years old, but known to us since she was 11 and starting secondary school. Shy, quiet and struggling with low level anxiety, COVID lockdowns impacted her mental health very quickly. Both parents are key workers and A spent long periods home alone. Her mum asked for help, and SYP’s youth worker offered A a listening ear via weekly phone calls, and, once allowed, meet ups at the park, then inside various venues around the village. As trust developed A shared about her self-harm, and attempting suicide, relationship breakups, the death of a grandparent, and esteem issues. Ongoing one-to-one support plus some small group work enabled A to look at various ways to handle her concerns, plus her relationships with friends, family and peers, and issues of self-esteem and identity. During this past year she battled through her GCSE’s and the associated increased levels of anxiety. Weekly one to ones enabled her to offload, talk through her feelings, and just laugh and talk. Her Mum remarked “I don’t know what you do, but A is a changed person after she sees you !”

In Aug/Sept 2024 we came alongside A as she dealt with exam results and transition to college. It was wonderful to see how the fears and anxiety that at one time would have taken over her life had been worked through, and she eased into this significant life transition within weeks. In November 2024 she could see her own progress, asking to meet fortnightly and then monthly. Her last one to one session was in February. A signed out of our support having been helped to mature, become far more confident, attending college every day, feeling secure in her identity.

B: 16 year old B started attending Wednesday night Youth Hang Out this year, after his TA at school brought him along. Initially shy, B didn’t want to talk to anyone. Then within weeks of attending he wouldn’t keep quiet, and so some of the other youth found him very annoying, invading their conversations and personal space. Struggling with boundaries, B found it hard to make positive friendships. The “friends” he did have would get him into trouble simply because he would do anything they said just so he had friends. At Youth Hang Out we helped him be more considerate of people’s space and boundaries, and also to consider his own, encouraging him to believe in himself. The other young people also had to learn to be more tolerant of him, and started to see B in a different way, as friends, beginning to encourage him and include him in

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conversations, games and activities. Over time B has started to feel more confident with who he is, describing the Youth Hang Out as his “ safe space, where I am not judged, and am liked for being Me ”.

B is now volunteering at SYP; he felt confident to sing in front of the others at Christmas, and even sent off an audition tape to Britain’s Got Talent. SYP has given B positive friendship groups, a safe space to explore his likes and dislikes, and encouraged him to be himself. The TA who had brought B to SYP messaged this: “ the school pastoral lead came to find me to say how fantastic B has been doing, thanks to you mainly, for your support in youth club, giving him the right space to be himself, mature and develop ”.

It is a real achievement, and amazing, whenever we see the difference it makes to a young person just to have SYP - a safe space to meet with friends, make new friends, try out new things, grow in who they are, placing their trust in the youth worker and volunteers as they encourage them to be the best they can be.

A key governance achievement this year came in terms of securing further ongoing grant provision from Southwater Parish Council, especially given that some councillors had initially questioned the level of community support for the Council’s annual grant. Having asked the Council to consider an increase in the 3 year funding agreement in recognition of increased core costs, and with the funding agreement from the Parish Council ending in April 2025, the Trustees are pleased to report that following considerable discussions and negotiations with the Council, and with clear evidenced support arising from a community audit conducted by the Council, this unsettled period concluded with a renewed 3 year agreement and the increased grant funding we had sought. We also secured the release of previously ring-fenced furlough monies relating to the Covid lockdown period, with which we aim to employ temporary sessional workers at peak provision such as Friday evenings and in the holidays. The Parish Council also committed to matched funding to enable the provision of a p/t assistant youth worker, to be released to SYP as and when we are able to find the additional funding. This is a great example of a local Parish Council actively making a significant, generous investment to such an important part of their community.

SYP is widely respected within the community and across the Horsham District for delivering much needed, and highly valued local youth work provision, and so it was good to see the clearly considerable and ongoing community support for SYP being acknowledged this year by both the Parish and also the District Council. This local community support is evidenced in the volunteers’ time and energy commitment, and also in local fundraising, with a £5000 anonymous donation from a local resident for core costs, and another raising £2500 for activities and equipment costs by helping people with their external Christmas lights. SYP’s Fundraising Group were also pleased to have received a second £10,000 core cost community grant funding from HDC this year. The Trustees recognise however that because of the electoral realities within local councils, and the changing perceptions and priorities of individual councillors, the support of the Parish and District Councils cannot simply be taken for granted. With changes coming on stream from local government restructuring, our local District Council will cease to exist, and funding streams if regionalised may become more difficult and even more competitive to achieve. While we will continue to seek core cost financial support from both the Parish and District Council we have therefore continued to increase our efforts in securing other funding streams via our Fundraising Group. Amongst our larger successful funding bids this year we received £10.000 from the Masons, £5000 from their national fund, and £5000 in match funding from the Sussex Masons.

A further governance achievement in addition to the work done by the Trustee Funding Group is the implementation by the Trustee Board of a rolling programme of current policy reviews/updates, and the inclusion of other new policies as deemed beneficial, relevant or required.

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Additional information (optional): You may choose to include further statements where relevant about:

Achievements against objectives set SORP Para 1.41

Primary objectives

The current overall and long term primary objectives for SYP are clearly being achieved as reported in this document, and are ongoing, namely to:

1. Promote the self-worth, self-care, mental, emotional, spiritual and physical well-being of young people within the Southwater community, in their village schools and secondary schools, working in partnership with other relevant agencies where appropriate.

2. Care for young people by building relationships, mentoring, pastoring, in person counselling, in schools and within families, in activities, clubs and in detached work, in liaising with social services, police and other agencies, and in working closely with other secular/church youth, children & family workers, to help our young people to be the best they can be.

3. Having securing new, youth purposed premises at the Ghyll means that our third objective is to now make appropriate use of our new, self-contained premises by delivering a fully rounded programme of youth work, by ensuring that this work is publicised, and that our presence is promoted within the community as well as to our funders.

4. To ensure the project has the required charity governance, policies, safeguarding, HR, financial oversight and funding.

Short to medium term objectives

The above objectives have continued to be achieved in the immediate short to medium term by:

1. Securing funding to provide a professional youth worker to lead and develop a programme of fun, well organised and engaging youth activities for Southwater’s young people across a range of ages: The Trustees were able to ensure that sufficient income from fundraising, donations and subs enabled us to continue to meet this commitment in 2024 – 2025.

2. Working with the youth worker, funding partners, and other youth providers to ensure that the programme delivers age appropriate activities and events for children and young people without any prejudice to infirmity or disablement, gender or sexual orientation, financial hardship, religious beliefs, social and economic circumstances, and within appropriate safeguarding processes: The Parish Council notice to leave Beeson House meant that there was a necessary reduction in the provision SYP was able to offer from the spring of 2024, as much of the equipment was having to be packed away and storage sourced. Once in the new youth centre at the Ghyll, with the building work completed, we were able to relaunch a full club provision. We were pleased therefore that by the spring of 2025 we were able to achieve this objective in full again, having fully reintroduced our usual termly programme, with engagement numbers growing.

3. Current clubs running on 4 nights per week include the Youth Hang Out, After School Club, Art Club, Friday Night Youth Club, as well as fortnightly Bronze & Silver DoE groups. The space and range of facilities at the Ghyll has enhanced our provision, and the youth club is becoming a safe place where young people feel welcome just to drop in.

4. Recruiting a sessional worker/s to assist with existing sessions, especially those such as Friday evening where it is difficult to recruit volunteers, as well as to enable new sessions, and fundraise for core costs for a future p/t assistant or trainee youth worker: Thanks to the release of ring-fenced furlough monies, by the summer of 2025 we were in the early stages of advertising for sessional workers to assist with certain of our weekly sessions and provide paid cover. This is a key focus moving forward, as finding sessional worker/s would enable us to offer

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cover, increase numbers attending on Fridays, deliver a summer programme that is less dependent on volunteers, and potentially enable additional work on another night. This might also help find someone who might have potential to be an additional p/t staff member utilising the further grant agreed by the Parish Council, subject to success in our next objective. At the end of the reporting year the Fundraising group met to plan their objectives for 2025 – 2026, and this will be an ongoing priority when looking for core cost funding.

1. Continuing to exercise due diligence in overseeing our governance and finance, writing and updating all required and relevant policies and procedures via a manageable rolling programme, and supporting our fundraising sub-group in ensuring they have access to the necessary information required by grant making and funding bodies:

Trustee meetings are held 3 to 4 times per year, with a formal agenda and minutes

• Safeguarding is always the first item discussed on each agenda

• A quarter year financial update and Funding Group report is given at each meeting

• Accounts are audited annually and approved by the full Board of Trustees

• Termly Engagement Reports, written by the youth worker in consultation with the Chair are provided to all Trustees and key funding bodies

• The Chair produces a written or verbal report to each Trustee meeting

• A Volunteer Handbook is reviewed by Trustees annually

• An Agreed Policy Review working document ensures all policies are regularly reviewed, and/or revised; the following policies were adopted or reviewed/revised this year:

Abuse of Trust – adopted April 2025 (new policy)

Behaviour Policy inc. Bullying/Harassment – adopted January 2022; 1[st] revision April 2025

Complaints Policy & Procedure – adopted October 2024; 1[st] revision April 2025

Drugs, Alcohol, Substance Misuse Policy – adopted May 2023; 1[st] revision October 2024

Financial Management Policy – adopted April 2025 (new policy)

Health & Safety Policy – adopted January 2022; 1[st] revision April 2025

Lone Worker Policy – adopted January 2022; 2[nd] revision April 2025

Reserves Policy – adopted September 2023; 1[st] revision April 2025

Safeguarding Policy – adopted January 2022, 2023, 1st revision October 2024

• Volunteer Recruitment Policy & Procedures – adopted January 2022; 1[st] revision April 2025

Performance of fundraising activities against objectives set Para 1.41

Fundraising and grant income available for core costs was 65% over the minimum requirement, and 74% more than the preceding year. The surplus generated meant that Reserves were not required to be drawn

on.

Investment performance against objectives Para 1.41

None of the charity’s financial assets were invested during the financial year.

Financial Review

Review of the charity’s financial position at the end of the period Para 1.21

Income for unrestricted funds was 53% higher than in 2023-24, and expenditure was 5% higher, resulting in a surplus for the year of £37,659. As a consequence, the accumulated balance increased from £34,970 at the previous year end to £72,504 as at 31[st] August 2025.

Employment costs represented 77% of the Charity’s total expenditure for the year and it is vital that core costs funding is secured in future years to keep the Project financially sustainable.

Restricted funds are not a significant feature of SYP’s activities, but a small deficit for the year (£125) was generated.

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Statement explaining the policy for holding reserves stating why they are held Para 1.22

The charity’s policy for holding reserves is that an amount equating to 6 months’ budgeted expenditure should be held. This is intended to ensure that in the event of either unforeseen operational costs, or a significant reduction in income or the charity being wound up, there are sufficient funds available to meet financial commitments, particularly regarding payments that would be due to employees in those circumstances. Reserves are freely available to be spent for any purpose consistent with the Project’s charitable purposes, and at any time. The policy is reviewed annually.

Amount of reserves held Para 1.22 £28,768

Reasons for holding zero reserves Para 1.22 Not applicable

Details of fund materially in deficit Para 1.24

No fund was materially in deficit either during the year or at the year-end.

Explanation of any uncertainties about the charity continuing as a going concern Para 1.23 There are no uncertainties about the charity continuing as a going concern.

Structure, Governance and Management

Type of governing document (trust deed, royal charter) SORP Para 1.25

CIO Foundation Constitution

How is the charity constituted? SORP Para 1.25

CIO

Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees SORP Para 1.25

In selecting and appointing new Trustees, Section 10 “Appointment of charity trustees” and sub clauses (1) and (2) of our constitution have been followed in the appointment of new trustees in addition to the first charity trustees. Before being appointed at a duly constituted Trustee meeting, new Trustees are each invited to submit a brief personal statement outlining any relevant experience and interests that they bring to their role.

Additional information (optional):

You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees SORP Para 1.51 In accordance with Section 11 of our constitution, “Information for new charity trustees”, a copy of the current version of the constitution, the CIO’s latest Trustees’ Annual Report, and statement of accounts are provided to all new Trustees. All Trustees are required to have a DBS, avail themselves of training in Safeguarding for Trustees, and are given a copy of the current Safeguarding policy and Volunteer & Policies Handbook. Additionally all Trustees receive an invitation to meet the Lead Youth Worker and see the Project in action.

The charity’s organisational structure & wider network with which the charity works SORP Para 1.51

Governance, HR, and safeguarding, and the oversight of our aims, object, purposes and finances, are undertaken by our Trustees in line with our constitution and Charity law requirements. Membership of the CIO is as detailed in Section 16, and consists of Trustees only for the time being. Trustee responsibilities, decisions, delegated powers, meeting requirements, procedures and record keeping are as detailed in the constitution Sections 4 – 7; 9 - 15, 17, 20 - 28. In relations to Sections 26 – 28 there have been no new rules or byelaws created, no disputes, and there have been no amendments to the constitution.

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Relationship with any related parties SORP Para 1.51 Stewardship continue to oversee payroll and associated services.

Reference and Administrative details

Charity name: Southwater Youth Project Registered charity number: 1197216 Charity’s principal address: c/o 32 Sloughbrook Close Horsham West Sussex RH12 5JD Names and offices of the charity trustees in office during the year 2024 to 2025 (reappointed annually): Trustee name Office Current appointment Appointing body Reverend Kathryn Jones Chair 4 years until January 2026 SYP Trustee Board Mr Iain Jones 4 years until January 2029 SYP Trustee Board Mr Michael Neale 4 years until January 2029 SYP Trustee Board Mrs Ilanit Slowly 2 years until January 2026 SYP Trustee Board Mrs Fiona Lowther Treasurer 2 years until January 2026 SYP Trustee Board Mrs Sylvia Leach 3 year until January 2027 SYP Trustee Board Mr Neil Worth 3 year until January 2027 SYP Trustee Board Mrs Caroline Paul 3 year until January 2027 SYP Trustee Board Mrs Jennifer Nagy Secretary 3 years until January 2026 SYP Trustee Board

Corporate trustees: names of the directors at the date the report was approved: None/not applicable

Name of trustees holding title to property belonging to the charity: None/not applicable

Funds held as custodian trustees on behalf of others None/not applicable

Exemptions from disclosure: None/not applicable

Declarations

The trustees declare that they have approved the Trustees’ Annual Report. Signed on behalf of the charity’s trustees:

Signature(s): Full name(s): Kathryn Jones Iain Jones Position: Co-Chair (with Jenny Nagy from Oct 2025) Trustee Date: 2 June 2026 2 June 2026

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Southwater Youth Project CIO RECEIPTS AND PAYMENTS ACCOUNT FOR THE Y84R ENDED 31 August 2025 Reglslered Charlty- Reglstratlon number 1197216 Chairs of Trustees Rev Kath Jones and Jenny Nagy Trustees Michael Neale Carollne Paul 118nrt Slowly sY￿a Leach lain Jones Neil Worth Fiona Lovther Approved by the Trustees on 1026 Chalr Tnjstee:

ccoufrirs FOR THE PERIOD ENDED 31 Augujt 202S Totals last SECTION A RECEIPTS Grants 80.815 4.738 80,815 4738 49,728 3.156 9,105 1,220 120 Fundrai51 Clubs Subsulptlons and Tud( Shcp Sths DtsfE Fundin and fees Other ineome TOTAL RECEkVTS 95210 1.208 96,418 {¥7) 63.329 SECTION B PAYMENTS sal4￿88 and bengfft8 40,193 10,728 2.963 19 Activities and Re￿r 9.582 9.582 2.868 Tuck Sho Stock 8nd snacks Wèll￿1 8nd Merknri DofE 1,333 Other pa￿en1V TOTAL PAYMENTS 892 892 58.884 1.029 55,581 57.551 1,333 (b9 8ECTION C NEf RECEIPTSIPAYMENTS FOR THE YEAR a6 125 Total bro hl ft￿r￿ from la8t 34,970 27,222 Sub tot•1 ¢1+e 125 34,970 Translars and ad ustments 125 125 ¢7 TOTAL FUNDS AT ENO OF YEAR 1¢3+¢4) 72.504 72,504 c8 34,970 {c61 SECTION D FOR INFORMATION ONLY: MONEY RECEIVED AND PASSED ON TO EXWERNAL ORGAMISATK)NS thesg amounts arn not to bo Included In totsl Y•e•l figur•• ab Balance brou CollathonslGrfls. received ts extemal ColleGtionpJGrfts . pasG¢d to èxlemal wJabMsatsons BALANCE STILL TO BE PAIO Id1+d2-d3) P.xts 2c15

SF¢noN E Sumtnary ofts acryJnts 6)rlh pwyJ 31 W 2LYts end Ncrt&lhotthe ILYth Lrfan n ¥Alu￿ ￿mallY t¢ ReslriGbJ furth unks¥ll￿￿k1 be deQrfYstr￿Tr th&ttFrty C￿￿j te foranypJpose IKrERNAL ORcAW￿7I0N9 e1 broughttonv•vd IwonTr p•g• 2- totals Mlumnl 96,418 Ic7) ¥970 n.504 ¢81 ey CFIAWTY 96,418 970 ContinuD OD 8 •p•r•te • nwmllary and tr tot¥l$ forwrd TOTAL RECEIPTS TOT PAY¥eNT8 8E¢TrC4 F QPENO CLOSING BALAIICE8 HARITY. CASH FUIIDS HELD•t31 AIM31tyT 202 Cwh In ho￿1 70.509 otharknd• SUB TOTAL.C 34970 T¢xal funds tt•ld ty Irrtllal (V( b•lwK•ioW ffom •ts¥•l{•121 811 012 TOTL CA8H FLIIOS MELO BY Cli￿1rry 34.970 SECTION G OTHERA88EfS tyd U￿ul1E8 514*￿24 31-A￿25 Othw 3ds

DECLARATION Aeeountant I confimi Ihat I have wepl thè ￿(A)JntS frcffi the records ofts Clwty arJ they indudg all funds urmlerthè contrc4 ofts TrusteeB. signatu￿ ofknJurrt8nt 29.5.2L Name Address 31 SK Chanty R and P 4rf5

Independent Examinerfs Report to the T￿￿tee$ of Southwater Youth Project on the Charitv Accounts for the Deriod ended 31 Auaust 2025 Re8￿ctIVe wponsibilities of Tntstees and Examlner The Charty's Iruslees are respcmsible for the weparation ofthe acxounts. They con$Klerthat an audit is not required for this year under sedion 144 of the Charii*s 2011 (the Chaiilw Act) and that an Ind8pendent Examination is needed. It 1$ my responsibility to: il examine the accounts under Serkn 145 ofth8 chan¢￿ ii) follow the pr(KeduTes la￿ dcrwn in th8 general Th"reLlicffls given by the ch￿rtY CommissK)n (under Section 1451Sllb) ol the Charities Act), and iiil slate whether partieular mattets ha￿ com8 to my attentvjn. Basls of Independent Examlnerfs Report My examination was carried out in accordm goneral Directm￿s gNen by the Charity An examinat￿n includes a review of the accountr"ThJ rgcords kept by the chanty and a comparison of the accounts presented with those records. It also includes Consthrabon of any unusual rtems or disclosures in the accounts, and seeking explanalK)ns from th8 trustees eonceming any such matters. The prcKedures undertaken do not provide all the evidence that woutd be requlred in an audit. and c4)nsequenlty no opinion is given as lo wheth8T the accounts present a Irue and fairf arKI the rewl ￿ Imnited to tIw)8e set i)ut in the statement below. Independent ExamlneV3 Statement In connecthjn wlth my examination. no matter has come to my aitention (eltr4Elts￿)': il whKh give5 mè reasonatAe cause to bel￿8 that in any material re8P8Ct the requirnments.. . to keep ace£MJnting records in ac(xrdance sect￿ 130 of the charit￿ Ad.. . to prepare accounts wthith a￿ord with the accounting r￿OrdS ccfflply with the accounting requirements of the Chantw Act have not been met; or ii) to which. in my ownion, attentw should b6 drawn in order to enable 8 proper underntsnding of the a￿unts to be reached. ' Please delete th8 wonts in th• brnckets rflhey do not 8K¥4y Name 14. NJ Signaluro Relevanl Professional qUal￿￿tion or body Addr y3 fvj Sort7H -11 i￿14￿rj Dat$ J7 W 2piL Cherity R •xl P.

Independent Examinerfs Report to the Trustees of Southwater Youth Project on the Charitv Accounts for the Deriod ended 31 Auoust 2025 Re¥pective responslbllltles of Tn￿184$ and Examiner The Charty's t[L￿teeS are resp￿&ble for the Fryaratr"on ofthe acc¢)urts. They consKlerthat an audrt is not required for this year under section 144 of the Charities A( 2011 (the Charits Act) and that an Independent Examination is needed. It is my rnsponsibilty to: il examine the accounts under Sedh)n 145 of the Chanties Ai ii) follow the prctedures laKI d¢ym in th& 9￿￿ra5 DIr￿S given by the Charity ComMiss￿n (undèr Section 14515llb} of the Charities Act). and iii) slate whether particular matters have come to my attenti￿. Basls of Independent Examlnee$ Report My examinab.on was Carri￿ cArt in attI)rdar￿ wth general Dir&kns gN8n by the Charty ComMiss￿n. An examinalK)n Indudes a revi￿ of th¢ acccMJnkn"r#J recofds kept by the chanty and a coryarison of the accounts presented wrth those reths. It also includes constderatK)n of any unusual rtems or disd05ures in the accounts, and se8king expL4nalb)ns from the trustees conceming any such matters. The procedures undertaken do not provlde all the evlden¢e that woutd be required in an audit, and consequenty no opinion is given as to whether the accounts present a Ift￿ and fairf and the report ￿ Iwnrted lo tkne mattef8 set out in the slatement below. Independent ExamIne￿ Statement In connection wrth my examination. no matter has ¢ome to my attention (ottwdts￿)'; il whKh gives me ￿SOnable cause to belve that in any mateiial respect the reqU1￿ments.. . to keep accounting records in awxdartt SeCt￿n 130 of the cttaTrt￿ kt.. . to prepare accounls 7thich accord with the ￿Unting records ¢<xnply ￿th the a￿Ountsng requirements of the charit￿ Act have not been met: or ii) to téthich, in my oy'nion, attentmm 8houhJ be drawn in order to enable a proper und8rntanding of the accounts lo b8 reathod. ' Pleas8 d818t8 lty& words in brnckets rftsy do not 8K4* Name Signature Relgvant Professional qualffi&qtion or Addr￿5 J3 tyJ ¢)w 5047H L-I i i Lélm MkDDJ Dale J7 W 2&)IL Charty R aTrJ P.yJs 5(rf5