2022-12-31-accounts - Grace Community Church Morval

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Grace Community Church, Morval

Trustees Annual Report and Financial Statements

For period from 1[st] October 2021 to 31[st] December 2022

Contents __________ 1 Key Facts __________ 1 Ethos, Aims and Objectives __________ 2 The purposes of the church shall be: _______ 2 Public Benefit__________ 2 Trustees __________ 3 Staff ___________ 3 Volunteers __________ 3 Reserves Policy __________ 3 Structure, Governance & Management ___________ 3 Achievements and performance ________ 4 Financial review ___________ 5 Financial Reporting Scope __________ 5 Gift Aid __________ 5 Banking ___________ 6 Cash Fund Transfer _________ 6 Morval Finances _________ 6 Declaration ___________ 7 Financial statements _________ 7 Section A - Receipts and payments_________ 8 Section B - Assets and liabilities ________ 9 Section C – Notes on the accounts ___________ 10 Note 1: This year’s figures _________ 10 Note 2: Morval transfer figures. ________ 10 Note 3: Last Year figures. _________ 10 Note 4: Bookkeeping discrepancy. _________ 10 Note 5: Old bank accounts. _________ 10 Note 6: New bank accounts. __________ 10 Note 7: Receipts and Payments Analysis __________ 10

Independent examiner’s report on the accounts ______ Error! Bookmark not defined.

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Key Facts

Full name of charity: Grace Community Church, Morval Working name: GCCM Charity registration number: 1197183 Governing Instrument: Constitution registered 16th December 2021 Trustees serving during the period: Mr James Hillier [Chair] Mr Robert Humphreys [Treasurer] Mrs Frances Isaac [Secretary] Mr Martin Gilbert Mr Barry Cleveland Mr Josiah Gillespie Mr Martin Kessell Secretary to the Trustees: Mrs Frances Isaac Principal address of the charity: Oaktrees, Grace Community Church, Gellies Hill, Morval, Looe, Cornwall, PL13 1PR Independent Examiners and Accountants: Dawe, Hawken & Dodd, 52 Fore St, Callington PL17 7AJ

Ethos, Aims and Objectives

The purposes of the church shall be

The advancement of the Christian faith in accordance with the basis of faith primarily but not exclusively within Cornwall and beyond. Such other charitable purposes as shall further the work of the church, in the opinion of the members of the church in general meeting and/or the managing trustees.

Public Benefit

In carrying out its activities in the period under review, the trustees have had regard to the public benefit guidance issued by the Charity Commission and are satisfied that the activities listed below have all been for the public benefit:

a) Providing regular public worship open to all
b) Providing a place for personal prayer and fellowship
c) Teaching Christianity through sermons and studies on site on online, and through midweek small groups
d) Organising and participating in local and countywide inter-church events and services
e) Serving others with pastoral are including visiting the sick at home and hospital, and the bereaved

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f) Distributing the finances of the hardship fund for those struggling with fuel payments and other issues
g) Running youth groups on site and partnering with other churches for more specific or wider events
h) Supporting several members as they serve Jesus Christ in the UK and overseas
i) Supporting other charities in which members of the church are involved and which support the ethos, aims and objectives of the charity. These include ‘Christians Against Poverty’, ‘Foodbank’, a soup run for the homeless.
j) A weekly Café and a monthly meal is provided for local residents at the Morval premises
k) The site is used for weekly health and fitness classes, and a seasonal NHS pulmonary support group, and is available for hire to locals for community events and meetings
l) Hosting the Beach Mission Team for three weeks annually who provide games and other interaction with tourists and local on Looe beach

Trustees

Trustees consist of Christians who hold to the FIEC statement of faith and are confirmed as being of good standing in their local church. Appointment to the Trustee Board is made by a majority vote of the sitting Trustees. They meet each quarter and detailed minutes are kept. The dealt with financial, legal, and administrative oversight of the charity. In this time, Martin Kessell was appointed as a Trustee to specifically assist the Treasurer in his role.

Staff

During the period, the charity employed 3 people under PAYE – a full time pastor, a part time youth worker, and a part time church administrator.

Volunteers

The charity relies very heavily on volunteers who sacrificially give of their time, gifts and income in order that the Aims and the Purposes of the charity are fulfilled. We would like to place on record once again our gratitude to all the many volunteers who work so tirelessly for the charity. Volunteer leaders continue to serve in many roles termed as ‘Deacons’ or ‘Team Leaders’ which cover all functional aspects of the charity. Other members are part of these teams.

Reserves Policy

The Trustees have maintained their policy that there should be enough liquid funds in bank accounts, at all times, to cover three months’ wages for all paid staff. All staff are employed with three months’ notice on each side.

Structure, Governance & Management

The Charity is governed by its constitution and handbook of church rules. These were voted in by the members as part of the process in leaving the charity known as ‘Grace Community Church Cornwall’ at the end of September 2022, and becoming the Charitable Incorporated Organisation known as ‘Grace Community Church Morval’ on the 1st October 2022. The trustees run the charity in terms of financial, legal,

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and administrative issues, and delegate spiritual and personal issues of the charity and its members to the Elders.

Achievements and performance

Over the period we saw three new members join us, and experienced the death of one member.

Our Sunday services have adjusted to the presence of increasing numbers of children and our monthly ‘Donut Sunday’ with Bible stories attracts lots of families. Although two age groups have focussed times within the service in other rooms, there is still a need to provide for the key stage 2 children and we have been looking for a Grace Kids worker to manage that need. We celebrated the seasonal events of Harvest, and Christmas, and continued in our series covering the book of 1 Corinthians.

Our youth have been meeting regularly with around 15 in attendance served by a decreasing number of leaders who have had to step back for personal reasons. The youth are in need of more leaders. Social events continued to take place, and a few new Year 7’s joined as the year progressed.

Our Connect Groups have settled into 9 stable groups with a new structure and mostly new locations. A far greater number of members are now attending these groups midweek. Our Grace Café mornings have also adjusted with every other week being a time of singing, Bible reading and sharing. This has created a ‘Connect Group’ feel to it, and facilitates older people who may not be comfortable with driving or travelling in the evenings.

We continued to support our missionaries and consistently make the church aware of the war in Ukraine and kept in contact financially and prayerfully with a church in Poland that help refugees. We continued a savings fund to bring them over for a holiday in 2023.

Our building project picked up pace and in December we officially re-launched it after some legal issues and quotes were resolved. We removed one of the porta cabins to make space excavations and hope to remove the other one in the New Year.

The prayer life of the church had increased with monthly prayer meetings, encouragements to pray more in the Connect Groups mid-week, the regular inter-church prayer weeks, the local church leaders prayer meetings established every 6 weeks, and the continuing offer to pray for people after each weekly service.

The welcome team was consistent with regular members, but there is a need to increase the team members and this is being worked on.

The men’s cooked breakfasts continued throughout the year once a month on a Saturday morning, and attendees have been increasing as the year went by.

Our media and communications team has grown slightly and continue to offer improved services to those in services and those watching online. A new website has been created and is almost ready to transfer material from one to the other. We are investigating cheaper options with improving technology. One significant change is the improvement of recording of teaching for the Connect Groups which has been made available to those not able to take part in a group for work or childcare reasons.

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Our safeguarding team has seen a change of leadership and we have spent the year catching up with post Covid applications, bringing everyone up to date and re-establishing training for all involved with children or vulnerable adults.

Our pastoral team is in need of more people and organisation, but the Connect Groups have been so successful that a lot of pastoral work has been delegated to the leaders and member of those groups. Church leaders and other members continue to visit those housebound for fellowship and communion on a regular basis, and meals and hospital visits or other pastoral care takes place as needed by all.

The flower and cards team continue to beautify the church for all events from seasonal to funerals. Cards are sent each month to people in the church at the request of and on behalf of Church leaders in their monthly meetings.

The kitchen team has a new leader who makes sure that seasonal events are catered for and the kitchen is maintained in its tired state until the new build with a new kitchen is ready. Grace Café and church meals continue to be produced from the small space through mini miracles, and refreshments are served by volunteers every week. The Christmas meal was attended by a large number of people and made new connections with some in the community.

Our site is looked after by a large maintenance team who have worked hard to maintain buildings and grounds on a small budget. The site continues to be used by locals with hoola hooping classes, an NHS pulmonary recovery group, and hired for one off events.

Financial review

Financial Reporting Scope

Prior to the creation of this new charity, Grace Community Church Morval (GCCM), in December 2021, the Morval fellowship was part of the charity Grace Community Church Cornwall (GCCC), with the formal transfer of assets from GCCC to GCCM not occurring until the 31st September 2022.

The financial year for GCCM has been established to be aligned with the calendar year, so the first financial year is for thirteen months, from 1st December 2021 to 31st December 2022.

However, as the transfer did not occur until 31st September 2022 therefore the financial records for Morval between December 2021 and September 2022 will be found in the 2022 annual report for GCCC.

Although this Trustee’s Report for GCCM covers thirteen months there are therefore only three months of financial records, from October 1st 2022 to 31st December 2022, in this Financial Statement.

Gift Aid

Where church members have completed gift Aid Declarations for the new charity Grace Community Church Morval, gift aid has been reclaimed against the new charity. These refunds from HMRC are paid into a new bank account for Grace Community Church Morval.

There has been a small amount of cash donated over these three months so where appropriate gift aid refunds have been made under the Gift Aid Small Donations Scheme (GASDS).

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Banking

Although Lloyds bank would have allowed us to use the existing current account for the new CIO organisation, HMRC were more particular and insisted on us having a bank account with a name that matched the name of the charity. We therefore opened a new Lloyds current account with the name Grace Community Church Morval.

We also opened two Instant Access Savings accounts to hold restricted money for both the Building Fund, and other Restricted funds. This also allows us to readily see – in the current account - the Unrestricted general fund balance.

Cash Fund Transfer

On the transfer of the cash funds from GCCC we started with:

Funds
General fund	Unrestricted	£7,547
Buildingfund	Restricted	£61,097
Crisis fund	Restricted	£600
Total transfer		£69,244

Morval Finances

For each of the three months since the transfer, October through to December, both receipts and payments in the general fund were much as budgeted. We also closed the year with around £7,000, a useful reserve going in to the new year.

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Financial statements

For year ended 31 December 2022

These accounts have been maintained, and these Financial Statements prepared, using the Receipts and Payments method.

Section A - Receipts and payments

(all values to the nearest £)

	Notes	Unrestricted funds	Restricted funds	Total funds
A1 Receipts
Transfer in from GCC Cornwall	2	7,547	61,697	69,244
Offerings		14,333	4,477	18,810
Gift Aid		7,266		7,266
Other Donations		908		908
Grants				0
Other Income		71		71
New Build Project			25,480	25,480
Other(Adjustments)				0
*Sub total*	1,3	30,125	91,654	121,779

A2 Asset and investment sales
				0
*Sub total*		0	0	0
*Total receipts*
		30,125	91,654	121,779

A3 Payments
Pastoral Ministry		7,015		7,015
Church Ministries		1,916		1,916
Missions		2,689		2,689
Administration		6,980		6,980
Premises		4,193		4,193
New Build Project			660	660
Other(Adjustments)	4	-45		-45
*Sub total*	1,3	22,748	660	23,408

A4 Asset and investmentpurchases

*Sub total*		0	0	0
*Total payments* *Net of Receipts less Payments*
		22,748	660	23,408

		7,377	90,994	98,371

A5 Transfers between funds

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A6 Cash funds
*Last year end*	3	0	0	0
*Cash funds this year end*
		7,377	90,994	98,371	0

Section B - Assets and liabilities

(all values to the nearest £)

Details	Notes	Unrestricted funds	Restricted funds	Total
B1 Cash Funds
GCC Morval New current account	6	7,377		7,377
GCC Morval New restricted funds account	6		1,697	1,697
GCC Morval New buildingfund account	6		89,287	89,287

Morval old current account	5	0		0
Morval old savings account	5	0		0
Morval old restricted funds account	5	0		0
Morval old buildingcurrent account	5	0		0
Morval old buildingfund savings account	5		10	10
*Total cash funds*		7,377	90,994	98,371

B2 Other monetary assets
December 2022 Gift Aid due in January2023		1,547		1,547

B3 Investment assets	Notes	Fund to which asset belongs	Cost	Current value


B4 Assets retained for the charity's own use	Notes	Fund to which asset belongs	Cost	Current value
Church and Manse buildings		Unrestricted		250,000
Field		Unrestricted		40,000
Computer equipment		Unrestricted		500
PA equipment		Unrestricted		1,000
*Total*				291,500

B5 Liabilities	Notes	Fund to which liability relates	Amount due	When due
December 2022 Pastor’s Expenses		Unrestricted	200	Jan 2023
YE 2022 Independent Examiner’s Fee		Unrestricted	510	Apr 2023
*Total*			710

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Section C – Notes on the accounts

Note 1: This year’s figures.

Receipts and Payments Analysis. The initial financial year is for the 13 months, starting at the charity registration date of September 2021, through to the end of December 2022.

Note 2: Morval transfer figures.

The "Transfer in from GCC Cornwall is money previously held in GCCC bank accounts but exclusively for use by the Morval fellowship. This cash balance was transferred from GCC Cornwall on the transfer date 31st September 2022. The largest portion of the cash balance is restricted money for the building project.

Note 3: Last Year figures.

This is first financial year for the GCC Morval charity so there are no Last Year figures.

Note 4: Bookkeeping discrepancy.

There is a discrepancy of £45 between the figures on the bank statements and the transactions recorded in the computer Bookkeeping records, which is likely to be in the payment details. This adjustment has been made to reflect the Payments balance to the closing bank balance.

Note 5: Old bank accounts.

The accounts prefixed "Morval old" are the accounts used when previously part of the GCC Cornwall charity, the plan being to close these accounts as soon as possible.

Note 6: New bank accounts.

The accounts prefixed "GCC Morval" are new accounts opened specifically for the Grace Community Church Morval charity.

The Current Account is normally Unrestricted money, other than when new restricted monies are first deposited or restricted fund payments are about to be made.
The Building Fund account is restricted money specifically for the new build project.
The Restricted Fund account is for other restricted funds.

Note 7: Receipts and Payments Analysis

Shown here is a detailed view of the Receipt and Payment accounts.

As previously mentioned, the year’s actuals (2022) are for just three months.

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			For the Year Ended 31st December 2022
	(Three months only, Oct-Dec 2022
Receipts
	Transfer
				Bank transfer	69,244.91


						69,244.91
	Offerings
		001		Cash donations	2,950.00
		002		Bankingdonations	15,660.34
		005		Stewardshipdonations	200.00
						18,810.34
	Gift Aid
		011		Gift Aid Refund	7,265.75
						7,265.75
	Other donations
		021		Gifts	908.00

						908.00
	Fundraising
		015		Premises	0.00
						0.00
	Grants
		021		Grants	0.00
						0.00
	Other Income
		091		Interest received	0.70
		092		Solarpanel earnings	70.18
		093		Other income
						70.88
	New Build Project
		X01		X01: New Build Gifts	480.00
		X02		X02: New Build StandingOrders
		X05		X05: New Build Grants	25,000.00
		X06		X06: BuildingInterest Received	0.17
						25,480.17

	Total Receipts including Building Fund				121,780.05	121,780.05

Payments
	Pastoral Ministry
		104		Pastor's Salary	6,379.81
		107		Pastor's Expenses	193.16
		110		Life In Spirit Conference(Feb-May)
		111		Additional Courses(PGP)	8.70
		112		FIEC Conference(Nov)
		113		FIEC Annual pastors and wives (June)
		114		Senior Leaders Life in Spirit Conference(June)
		121		Books - Jim	28.11
		131		External Accountability and Support	405.00
						7,014.78

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Church Ministries
	201	Discipleshiptraining
		Churchprayer retreat
	211	Children	103.62
	212	Youth
	213	Youth Worker's salary	1,100.22
		Youth Worker's Expenses
	221	Pastoral Team
		Pastoral Counsellor Training (Doty)
	223	Social media - Website	80.42
		Music ministry
	225	Hospitality	251.69
	226	Annual events	70.00
		Other Connect Team ministries
	228	CAP Debt Centre	150.00
	229	Evangelism materials	159.96
				1,915.91
Missions
	401	FIEC Donation	510.00
		Other missionarysupport
	411	LennyRogers	1,048.00
	412	David and Naomi Bhadreshwar	798.00
	413	Johnny& JennyGillespie	333.00
	421	Overseas Missionaryvisit to UK
	422	UK repvisit to overseas missionary
	430	Poland Pentecostal for Ukraine
				2,689.00
Administration
	604	Administrator's Salary	2,288.00
	609	Payroll Agency	118.80
	611	Office Sundries / General Expenses	63.00
	612	Photocopier	159.14
	613	Computers	66.24
	614	AccountingSoftware	75.00
	615	Bank Charges	92.30
	621	Media/Music Copyright Licences
	622	Insurance	71.43
	623	Safeguarding	157.25
	624	Health & Safety(PAT test)
	625	Fire Safetycheck & service
	626	First Aid Training	360.00
	631	Accounts Preparation & Examination
	641	CIO Registration	3,529.10
	642	FIEC Trustee management charge
				6,980.26
Premises
	701	Council Tax	1,290.00
	702	Electric. Church and Office	1,748.00
	703	Electric. Manse and Annex	-188.55
	704	Premises Telephone and Broadband	354.66
	705	Water Rates (SWW)	59.00
	706	Septic Tank empty
	707	Oil	154.28
	711	Grass cutting	260.00
	712	Cleaning	143.98
	720	Maintenance	372.42

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					4,193.79
	New Build Project
		Y01	New Build Planning
		Y02	New Build Consultancy& Design	660.00
					660.00
	Adjustment				-45.00
	Total Payments including Building Fund				23,408.74




Net Surplus / Deficit

	Net Surplus Including Building fund				98,371.31

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INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF GRACE COMMUNITY CHURCH MORVAL

On Accounts for the year ended

3 1 1 2 2 2

Respective responsibilities of Trustees and Examiner

The Charity's Trustees are responsible for the preparation of the accounts in accordance with the Charities Act 2011 ("the Act").

The charity's trustees consider that an audit is not required for this year under section 144 of the Act, and that an independent examination is needed.

It is my responsibility to:

Examine the accounts under Section 145 of the Charities Act,
To follow the applicable Directions given by the Charity Commission (under Section 145(5)(b) of the Act, and
To state whether particular matters have come to my attention.

Basis of Independent Examiner's Statement

My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the Accounts presented with those records. It also includes consideration of any unusual items or disclosures in the Accounts, and seeking explanations from the Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair' view and the report is limited to those matters set out in the statement below.

Independent Examiner's Statement

In connection with my examination, no material matters have come to my attention which gives me cause to believe that in, any material respect:

the accounting records were not kept in accordance with section 130 of the Act; or
The accounts did not accord with the accounting records; or
The accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed Date 19th August, 2023 Name Andrew Farr

Professional Qualification FCCA

Address For and on behalf of Dawe, Hawken & Dodd, Chartered Certified Accountants 52 Fore Street, Callington, Cornwall, PL17 7AJ

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