THE HARRISON BALLANTYNE FOUNDATION
Company Registration No. CE027656 (England and Wales) Charity Registration No. 1197163
Annual Report and Financial Statements
For the year ended 30 September 2023
The Harrison Ballantyne Foundation
(A Charitable Incorporated Organisation)
COMPANY INFORMATION
Trustees Registered Office
Elizabeth Ballantyne (Chair) Tracy Pitts Timothy Hawkin 24 Fallowfields Crick Northampton Northamptonshire NN6 7GA
Company Registration Number CE027656 (England and Wales) Charity Registration Number 1197163 Independent Examiner R Dearing FCCA R Dearing Accountancy & Bookkeeping Services 2 Hatherley Close Crick Northamptonshire NN6 7GT
Principal Banker
The Cooperative Bank PLC PO Box 101 1 Balloon Street Manchester M60 4EP
The Harrison Ballantyne Foundation
(A Charitable Incorporated Organisation)
CONTENTS
| CONTENTS | CONTENTS |
|---|---|
| _________ | |
| Page | |
| Trustees’ Report | 1 - 2 |
| Independent Examiner’s Report | 3 |
| Receipts and Payments | 4 |
| Statement of Financial Activities | 5 |
| Notes to the Accounts | 6 |
The Harrison Ballantyne Foundation
(A Charitable Incorporated Organisation)
TRUSTEES’ REPORT
FOR THE YEAR ENDED 30 SEPTEMBER 2023
_________
The trustees’ present their annual report and financial statements for the year to 30 September 2023.
Structure, Governance and Management
The governing document is The Harrison Ballantyne Foundation (HBF) Charitable Incorporated Organisation (CIO) Constitution adopted on 15 July 2021, which became recognised by the Charity Commission when the CIO was registered on 16 December 2021.
The Constitution defines the ongoing arrangements for the Trustees to run HBF CIO. Up to twelve Trustees can be directly elected under the Constitution of HBF CIO at each Annual General Meeting. The recruitment and training of the new Trustees, if successfully elected, is conducted by the existing Trustees.
The Trustees as appointed under the Constitution of HBF CIO and for the reporting period are as follows:
Elizabeth Ballantyne (Chair) Tracy Pitts Timothy Hawkin
Objectives
The objects of the CIO are to advance the education of the public, particularly children, in railway safety, with the aim of reducing the number of fatalities and life changing injuries on Britain’s Railways.
Public Benefit Statement
All the Charity’s activities are undertaken to further the charitable purpose for the benefit of the public. The Trustees have had regard to the Charity Commission guidance on public benefit in section four of the Charities Act 2011. The main benefits which have arisen during the year from the organisation’s aims and activities are detailed in the following sections and in the financial review.
Review of Developments, Activities and Achievements during the period
Since the formation of the CIO the charity has with the help of the rail industry, created a film which tells the story of Harrison Ballantyne and how he died. This has been used as part of a public campaign to prevent trespass on railways and surrounding areas. Another film has also been created to use in the rail industry to raise awareness of Harrison’s story and encourage people working in the industry to be mindful of how to keep the areas they are responsible for, safe. The charity has been working with the company, Learn Live, and the “Rail Safe Friendly” initiative has been created. This initiative is to get schools to carry out lessons on rail safety, so far 1436 schools in the UK have signed up.
Plans for Future Years
The charity plans to continue to grow the “Rail Safe Friendly” initiative with a view to getting every school in the UK signed up, and to continue to work with the Rail industry to achieve this goal.
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The Harrison Ballantyne Foundation
(A Charitable Incorporated Organisation)
TRUSTEES’ REPORT (continued) FOR THE YEAR ENDED 30 SEPTEMBER 2023
Financial Results for the Period
The charity has generated a total of £5,424 of reserves from both fundraising and the receipt of donations during the period.
Policy on Reserves
The Trustees consider that the unrestricted cash fund of £5,424 as at 30 September 2023 is sufficient to sustain its minimal expenses going forward.
Trustees’ Responsibilities
The Trustees are responsible for preparing the Trustees’ Annual Report and financial statements in accordance with applicable laws and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). The law applicable to charities in England and Wales requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period.
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In preparing these accounts, the Trustees’’ are required to:
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select suitable accounting policies and then apply them consistently;
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observe the methods and principles in the Charities SORP 2019;
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make judgements and estimates that are reasonable and prudent;
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state whether applicable UK accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The Trustees are responsible for maintaining proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable and to enable them to ensure that the financial statements comply with the Charities Act 2011, the Charities (Accounts and Reports) Regulations 2008 and the provision of the Constitution. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Declaration
The Trustees declare that they have approved the report and financial statements for the period ended 30 September 2023 on 9 May 2024.
And signed on behalf of the Board by:
Elizabeth Ballantyne Chair of Trustees
Tracy Pitts Trustee
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The Harrison Ballantyne Foundation
(A Charitable Incorporated Organisation)
INDEPENDENT EXAMINER’S REPORT FOR THE YEAR ENDED 30 SEPTEMBER 2023
This report is prepared for the Trustees of The Harrison Ballantyne Foundation, a charitable incorporated organisation, registered company number CE027656 and registered charity number 1197163.
I report on the accounts for the period ended 30 September 2023, as set out on pages 5 to 8.
Responsibilities and basis of report
As the charity’s Trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the charity’s accounts as carried out under section 145 of the Act and in carrying out my examination, I have followed the Directions given by the Charity Commission under section 145(5)(b)) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention that give me cause to believe that in any material respect:
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accounting records were not kept in respect of the charity as required by section 130 of the Act; or
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the accounts do not accord with the accounting records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Rebecca Dearing
R Dearing Accountancy & Bookkeeping Services 2 Hatherley Close Crick Northamptonshire NN6 7GT
Relevant professional body : ACCA
Dated : 9 May 2024
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The Harrison Ballantyne Foundation
(A Charitable Incorporated Organisation)
RECEIPTS AND PAYMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2023
| Unrestricted | Restricted | 2023 Total | 2023 Total | 2022 Total | 2022 Total | |
|---|---|---|---|---|---|---|
| Fund | Fund | Funds | Funds | |||
| £ | £ | £ | £ | |||
| Receipts | ||||||
| Fundraising activities and donations | 1,989 | - | 1,989 | 3,754 | ||
| __ | __ | __ | __ | |||
| Total receipts | 1,989 | - | 1,989 | 3,754 | ||
| Payments | ||||||
| Computer expenses | 125 | 125 | - | |||
| Travel costs | 79 | - | 79 | 115 | ||
| Fundraising activities | - | - | - | - | ||
| __ | __ | __ | __ | |||
| Total payments | 204 | - | 204 | 115 | ||
| Net receipts | 1,785 | - | 1,785 | 3,639 | ||
| __ | __ | __ | __ | |||
| Cash balance b/fwd at 30 Sept 2022 | 3,639 | 3,639 | ||||
| Cash balance as at 30 Sept 2023 | 5,424 | - | 5,424 | 3,639 | ||
| __ | __ | __ | __ |
The notes on page 7 form part of these accounts.
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The Harrison Ballantyne Foundation
(A Charitable Incorporated Organisation)
STATEMENT OF FINANCIAL ACTIVITIES AS AT 30 SEPTEMBER 2023
| 2023 Unrestricted Fund £ 2023 Restricted Fund £ Cash Funds Current account 5,424 - _ _ 5,424 - Other monetary assets - - _ _ Assets - - _ _ Liabilities - - |
2023 Total Funds £ 5,424 _ 5,424 - _ - _ - |
2022 Total Funds £ 3,639 _ 3,639 - _ - _ - |
|---|---|---|
The notes on page 7 form part of these accounts.
These financial statements were approved by the Trustees on 9 May 2024.
And signed on behalf of the Board by:
Elizabeth Ballantyne Chair of Trustees
Tracy Pitts Trustee
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The Harrison Ballantyne Foundation
(A Charitable Incorporated Organisation)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2023
1. Accounting policies
1.1 Basis of accounting
The financial statements have been prepared on a receipts and payments basis.
1.2 Receipts
Incoming resources are recognised on receipt of funds into the charity.
1.3 Payments
Expenditure is recognised by the payment of funds from the charity.
1.4 Restricted funds
The charity received no restricted funds during the period.
1.5 Trustees expenses
No trustees were in receipt of any expenses or other income during the period.
2 Guarantees
No guarantees have been given by HBF CIO in the reporting period.
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