Charity number 1197159
BURNDELL BRIDGE SOCIETY (A Charitable Incorporated Organisation)
Annual Report and Accounts
31[st] December, 2022
BURNDELL BRIDGE SOCIETY ANNUAL REPORT & ACCOUNTS 2021/2022 Page 1
BURNDELL BRIDGE SOCIETY
(A Charitable Incorporated Organisation)
Report and Accounts
Contents
| Page | |
|---|---|
| Charity information | 3 |
| Trustees’ Annual Report | 4 |
| Statement of Financial Activities | 8 |
| Notes to the Accounts | 9 |
BURNDELL BRIDGE SOCIETY ANNUAL REPORT & ACCOUNTS 2021/2022 Page 2
BURNDELL BRIDGE SOCIETY
(A Charitable Incorporated Organisation)
Report of the Trustees for the period 16[th] December, 2021 to 31[st] December, 2022
Members of the Trustee Board at 31[st] December, 2021
Chair Andrew Saunders Secretary James Gadd Treasurer Richard Boulter Individual Member Allen Misselbrook Individual Member Andy Kuhler (from 23[rd] February 2022) Individual Member Roger Thomson (Resigned February 2022)
Independent Examiner (Not required as income under £ 25,000)
Bankers
Lloyds Bank plc Business Banking PO Box 1000 BX1 1LT
Registered Office
c/o 31 Downview Close Yapton Arundel West Sussex BN18 0LD (burndellbridgesociety@gmail.com)
Registered Charity Number
1197159
BURNDELL BRIDGE SOCIETY ANNUAL REPORT & ACCOUNTS 2021/2022 Page 3
Report of the Trustees
The Trustee Board presents its report for its first reporting period of 16[th] December, 2021 through to 31[st] December, 2022.
Structure, Governance and Management
Burndell Bridge Society is a Charitable Incorporated Organisation, and was registered by the Charity Commission on 16 December, 2021. It has a Trustee Board which was appointed by the five founding Trustees, who are ultimately accountable for the conduct of the organisation.
Burndell Bridge Society’s Objects according to its Constitution agreed on 16[th] December, 2021 are as follows:
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(1) To promote for the benefit of the public the preservation, restoration, improvement, enhancement, and maintenance of the historical and architectural heritage of the Portsmouth & Arundel Canal within the Arun District of West Sussex, including Burndell Bridge;
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(2) To advance the education of the public in the history and architecture of the heritage of the Portsmouth & Arundel Canal working with local educational institutions to enhance the history of the Canal heritage in and around Yapton.
The delivery of these Objects is the responsibility of the existing five Trustees, three of them concurrently acting as the Executive Committee of Burndell Bridge Society through holding the three Executive positions of BBS: Chairman, Secretary, and Treasurer.
Following discussions with a local community group, the Friends of the Old Ford to Hunston Canal, the Society has agreed with the Friends that the name of Burndell Bridge Society should be changed to “Ford to Hunston Canal Society “, and its Objects should be extended to include activities in both Arun District Council and Chichester District Council areas, with the overall objective to merge the current activities of the two institutions.
These changes, and others discussed below, are conditional on the Charity Commission approving both the change of name,and the change in the Objects in terms of geographic reach (ie. both Chichester as well as Arun Districts) of Burndell Bridge Society early in 2023.
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Aims and Objectives
Burndell Bridge Society (BBS) has the explicit purpose of saving and restoring Burndell Bridge, Yapton, West Susses, and subsequently helping to maintain such heritage assets in Yapton area.
Related aims and objectives include restoring the bridge to its former glory whilst if possible also creating a useable pathway underneath it linking Navigation Drive to Downview Road for all users.
Aims and objectives will be updated with agreement of executives and trustees to reflect the conclusion of discussions with The Friends of the old Ford to Hunston Canal during the current year, 2023.
Activities and Achievements
Our pre-incorporation and early activities included obtaining Charity Commission registration, opening a bank account, registering for Gift Aid, and obtaining advice from Voluntary Action Arun & Chichester and the Inland Waterways Association.
A second field visit to Burndell Bridge from experts from the Inland Waterways Association (IWA) was achieved in January, 2022, and a revised plan for restoration work was created, entitled “The Addendum” to the original IWA report.
Initial low-key fund-raising was commenced, leading to the current situation in funds of the Society totalling £ 1,300 in credit as at 31[st] December, 2022.
Discussions between the Society and the Bridge landowners, Emerald Gardens (Yapton) Management Company Ltd (EGYMC), did not progress at all during 2021 and 2022, although EGYMC were able to separately achieve their main objective, tackling the anti-social behaviour around the bridge site. We have continued to make ourselves available, and expressed this publicly and privately in multiple available forums.
The year ended on a more hopeful note, with Yapton Parish Council taking a key mediation role in attempting to take forward the aim of restoring the bridge through encouraging all parties to work together. All but one councillors support restoration.
In respect to future plans, BBS is in the process of agreeing jointly a Statement of Aims and Objectives with the Executives of the Friends of the Old Ford to Hunston Canal, and these will contribute to plans and activities for the re-naming of BBS to Ford to Hunston Canal Society. These plans and activities will be implemented by the Executive Officers of Ford to Hunston Canal Society, to be confirmed later in 2023, overseen by the Board of Trustees.
BURNDELL BRIDGE SOCIETY ANNUAL REPORT & ACCOUNTS 2021/2022 Page 5
I would like to take this opportunity to send my thanks to my fellow Trustees, the many Burndell Bridge Society supporters who attend our meetings and contribute regularly to our Facebook page, and hope that you will continue to support us during the coming year.
Public benefit
The Burndell Bridge Society Trustees have regard to the Charity Commission’s guidance on how BBS provides “public benefit”, and in particular to the requirements of the Charities Act & Charity Reporting Regulations.
In 2022, Burndell Bridge Society continued to lay the foundations for promoting conservation and preservation work by local people in Arun District, and Yapton in particular. BBS participated in events such as Yapton & Ford Local History Group’s exhibition in August, and alongside the Chichester Ship Canal Trust’s bicentenary walk from Ford to Barnham, organised by the Friends of the Old Ford to Hunston Canal in May.
BBS also organised meetings involving elected members from Yapton Parish Council, Arun District Council, and the UK Parliament. These meetings were held with the objective of highlighting the industrial heritage of the canal age, centred on Burndell Bridge in Yapton, and on the other remains of the Canal in the village.
Financial Review
The financial accounts for the period ending 31[st] December 2022 are set out on page 8. These show an income of £ 1,300 comprising individual donations, and a £ 50 donation from Yapton Parish Council. In addition to these sources, a Gift Aid payment will be payable during 2023 from donations in 2021-2022. No expenditure took place in the period, so Reserves also comprise £ 1,300, plus Gift Aid still due, estimate £ 300.
Statement of Trustees’ responsibilities
The Trustees are required by law to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the Charity as at the end of the financial year, and of the surplus or deficit of the Charity. In preparing those financial statements the Trustees are required to:-
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Select suitable accounting principles and then apply them consistently;
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Observe the methods and principles in the Charities’ Statement of Recommended Practice (SORP);
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State whether the applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;
BURNDELL BRIDGE SOCIETY ANNUAL REPORT & ACCOUNTS 2021/2022 Page 6
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Make judgements and estimates that are reasonable and prudent; and
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Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue its work.
The trustees are also responsible for maintaining proper accounting records which disclose with reasonable accuracy at any time the financial position of the Charity, and which are sufficient to show and explain the Charity’s transactions and enable them to ensure that the financial statements comply with the Companies Act 2006/Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008, and the provision of Burndell Bridge Society’s constitution.
The trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
This report was approved by the Board of Trustees of Burndell Bridge Society on X date in March, 2023.
(Signed)
Andrew Saunders
Chair
BURNDELL BRIDGE SOCIETY ANNUAL REPORT & ACCOUNTS 2021/2022 Page 7
Burndell Bridge Society CIO
Statement of Financial Activities
Receipts & Payments Account for Period ending 31[st] December, 2022
| Note | £ | |
|---|---|---|
| Receipts | 1 | |
| Donations: | ||
| Directors’ Donations | 2 | 250 |
| Other Individual Donations | 1,000 | |
| Grant from Yapton Parish Council | 3 | 50 |
| Total Cash at Period End | £ 1,300 | |
| Estimated Gift Aid to be applied for | ||
| from HMRC | 4 |
£ 300 |
| Total Assets | £ 1,600 | |
| Payments | 5 | £ Nil |
| TOTAL ASSETS AT YEAR END | £ 1,600 |
Statement of assets and liabilities at 31[st] December, 2002
Cash Assets
Bank Account £ 1,300 Gift Aid to be applied for (HMRC) £ 300 Liabilities Nil
These financial statements are accepted on behalf of the charity by: Signed
____ Dated ________
Andrew Saunders, Chairman & Trustee
BURNDELL BRIDGE SOCIETY ANNUAL REPORT & ACCOUNTS 2021/2022 Page 8
Burndell Bridge Society CIO
Notes to the Accounts for the period ended 31[st] December, 2022Receipts & Payments Account for Period ending 31[st] December, 2022
1. Receipts & Payments accounts
Receipts and payments accounts contain a summary of money received and money spent during the period and a list of assets and liabilities at the end of the period. Usually, cash received and cash spent will include transactions through the CIO bank account.
2. Directors’ Donations
During the first year of the CIO’s activities, the Directors donated £ 50 each, in addition to one Director donating the equivalent amount in kind, through covering the costs of a publicity leaflet at the time of the Yapton Fair in August 2022.
3. Grants
During the first year, Yapton Parish Council made a donation of £ 50 towards the costs of the Canal exhibition held at Yapton & Ford Parish Hall in August, 2022.
4. Gift Aid
In March, 2022 Burndell Bridge Society applied for and successfully obtained an HMRC Charities Reference Number (ZD15917), which will be used to claim eligible Gift Aid payments during 2023 and onwards. The Charity has up to 4 years to apply for this Gift Aid payments.
5. Trustees’ Remuneration & CIO Expenditure
Trustees received no expenses, remuneration or benefits in this period, and there was no expenditure by the CIO during this first year, with any modest costs being covered by Directors and other supporters.
24[th] February, 2023 (Version 3, Draft)
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