## **Trustees' Annual Report for the period** ||Period start date|Period start date|||Period end date|Period end date|| |---|---|---|---|---|---|---|---| ||Day|Month|Year||Day|Month|Year| |**From**|15|Dec|21|**To**|31|May|23| ## Section A Reference and administration details **Charity name** Marham Aero Club **Other names charity is known by** Marham Pathfinder Flying School **Registered charity number (if any)** 1197141 **Charity's principal address** RAF Marham Kings Lynn Norfolk **Postcode PE33 9NP** **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||James Ballantine|Chair||| ||Joe Mason|Officer in Charge||| ||Marcus Palmer|Instructor||| ||Michelle Ridgway|Treasurer||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| **Names of the trustees for the charity, if any, (for example, any custodian trustees)** ||**Name**|**Dates acted if not for whole year**| |---|---|---| ||N/A|| |||| |||| **TAR** March **2012** 1 ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of adviser**
**Name**
**Address**||| |**N/A**||| |||| |||| |||| ## **Name of chief executive or names of senior staff members (Optional information)** James Ballantine (Chair, CAA Responsible Representative), Joe Mason (OIC), Mike Carty (Head of Training) ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Constitution (eg. trust deed, constitution) How the charity is constituted Trust - (eg. trust, association, company) Elected by simple majority of current trustees or otherwise in accordance Trustee selection methods with the constitution. (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. Membership of Marham Aero Club (MAC) is open to Regular and Reserve Service personnel, Civil Servants and Defence Contractors operating in direct support of the Armed Forces and Cadet Force personnel that promote military efficiency as well as military veterans. Generally, members are from the Marham locale, but this is not a requirement. The charity works closely with and is a member organisation of Royal Air Force Sports Aircraft Charity. The administration of the club including membership requirements, code of practice, etc is governed by the RAFSA document 1: GAI 1032 and safety management is in accordance with RAFSA document 2: Air Safety Management Plan (ASMP). The charity is a CAA declared training organisation (DTO) and so operates within the guidance of Civil Aviation Publication (CAP) 1637 and is subject to audit by the CAA. - MAC is an approved training provider within the MOD Enhanced Learning Credit (ELC) Scheme. Related activity is governed by Joint Service Publication (JSP) 822. The club is subject to quality assurance and financial audit from time to time as required by the MOD. ## **Section C Objectives and activities** The objective of the RAF Marham Aero Club is to provide flying instruction and access to flying of light aircraft to those who might not otherwise afford it to: **Summary of the objects of the charity set out in its** a) Foster esprit de corps and raise morale; **governing document** b) Develop and enhance mental resilience; c) Encourage airmindedness and aviation safety for personnel serving at RAF Marham, other stations and veterans. **TAR** March **2012** 2 |**Summary of the main**
**activities undertaken for the**
**public benefit in relation to**
**these objects (include within**
**this section the statutory**
**declaration that trustees have**
**had regard to the guidance**
**issued by the Charity**
**Commission on public**
**benefit)**||**Ab Initio Flying Instruction**
MAC provides flying training to beneficiaries to achieve nationally
recognised CAA pilot qualifications including the Light Aircraft Pilot’s
Licence (LAPL) and the Private Pilot’s Licence (PPL). Instruction is
mainly provided by military flying instructors and is funded by a
combination of Enhanced Learning Credits (ELC) and self-funding.
**Post PPL/LAPL Graduate Flying Instruction**
MAC provides flying training to beneficiaries towards achieving their
additional development goals by achieving further qualifications such as
the aerobatics rating. This opens up further opportunities for the
individual to broaden their flying experience into areas such as
competition aerobatics.
**Provides Free Advice to Benificieries**
MAC provides advice to beneficiaries on how to progress their flying
careers, this includes advice on how to use the ELC system, where to
find additional training and opportunities such as further charity funding
and scholarships, medical requirements for flying.
**Ground Training**
MAC provides ground training for beneficiaries and is a focal point for
civilian flying in the local community through the RAF Marham Airspace
Users Working Group.| |---|---|---| ## **Additional details of objectives and activities (Optional information)** Marham Aero Club is run by volunteers at RAF Marham who perform roles such as membership administration, treasurer, training officer, head of training, engineering management etc. There is a need to ensure that sufficient flying instructors are qualified to provide instruction at the charity, this is achieved in partnership with RAFSA, other benefactors and charities such as the RAF Central Fund. You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. **TAR** March **2012** 3 Section D Achievements and performance **Summary of the main achievements of the charity during the year** The first year of the CIO has been a great success. Firstly, the club facilitated 3 service people to achieve their Flying Instructor (FI) ratings through training, instruction and advice. This was achieved through a project carried out in conjunction with another charity, the Royal Air Force Central Fund (RAFCF). As well as contributing directly towards Marham Aero Club’s charitable objectives there is an indirect contribution as these instructors have since been giving back to the community and serving the charities objectives through the provision of instruction to other beneficiaries. Through a project in conjunction with RAF Sports Aircraft (RAFSA) the charity has trained 3 service people to first solo standard in the Light Aircraft Pilot’s Licence (LAPL) syllabus. These we 2 junior ranked individuals taking part in RAFSA’s Junior Ranks Pilots’ Scholarship Scheme and one young officer taking part in the Junior Officers’ Pilots’ Scholarship Scheme. The schemes aim to serve the charities complimentary objectives by providing funding for training up to first solo standard for service people not in the flying branch. Additionally, 12 service people have also started training with the club towards various qualifications such as FI, LAPL and Private Pilot’s Licence (PPL). Finally, the charity has been able to support veterans in achieved their goal of gaining LAPL/PPL and aerobatic ratings throughout the reporting period. **TAR** March **2012** 4 ## **Section E Financial review** The charity is required to generate an engine fund to carry out overhaul **Brief statement of the** of the engine every several years. **charity’s policy on reserves** **Details of any funds materially in deficit** Nil ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** Digitally signed by James **Signature(s)** Ballantine Date: 2024.01.28 21:41:29 Z **Full name(s)** James A R Ballantine **Position (eg Secretary, Chair,** Chair **etc) Date** 28 Jan 24 **TAR** March **2012** 5 Marham Aero Club RAF Marham Kings Lynn Norfolk PE33 9NP Charity Commission 28 Mar 24 To whom it may concern, ## **Re: 1197141 Marham Aero Club** Please find attached accounts for the period 15 Dec 21 – 31 May 23. This charity application was started in Dec 21 with the intention of going live for our financial period 1 Jun 2022, At the time we were unaware that the FP had already started. Having only recently received a reply from yourselves clarifying the queried timeline, there has been a delay in submitting this information. Therefore, I have provided the accounts from RAF Service Funds (SF) so that the income / expenditure figures are inclusive from Dec 21, including Grants etc. I have enclosed the SF 21-22 P&L and Balance sheet for the period Jun 21 – May 22 and Jun – Dec 21 in order to calculate the difference and add to Jun 22- May 23 financial period, of which the auditor report and accounts are also included. Please let me know if you have any questions / require clarification. Digitally signed by Best Regards Michelle Michelle Ridgway - MAC _Michelle_ Ridgway - MAC Date: 2024.03.28 18:05:59 Z ## M Ridgway FS BSc(Hons) FS Michelle Ridgway | Treasurer | RAF Marham Aero Club | Skype 0300 1654 722 michelle.ridgway274@mod.gov.uk shellywrighty@gmail.com mrm-aeroclub@mod.gov.uk www.marhamaeroclub.com **Date:** 02/02/2022 **Time:** 10:59:56 **Page:** 1 **MARHAM AERO CLUB** ## **Balance Sheet** |**From:**
Month 7, December 2021
**To:**
Month 7, December 2021
**Chart of Accounts:**
SERVICE FUNDS CHARITABLE COA
**Period**
**Current Assets**
BANK & CASH
114.05
114.05
**Liabilities**
0.00
**Current Assets less Current Liabilities:**
114.05
**Total Assets less Current Liabilities:**
114.05
**FINANCED BY**
UNRESTRICTED INCOME FUND
0.00
114.05
P & L Account
114.05|**Year to Date**
6,612.61
6,612.61
0.00
6,612.61
6,612.61
5,111.54
2,098.07
7,209.61| |---|---| **Date:** 02/02/2022 **Time:** 10:59:11 **Page:** 1 **MARHAM AERO CLUB** **Profit and Loss** **From:** Month 7, December 2021 **To:** Month 7, December 2021 ## **Chart of Accounts:** ## SERVICE FUNDS CHARITABLE COA |**Sales**
FLYING FEES

SUBSCRIPTIONS
DEPOSIT INTEREST
FUEL PAYEMENTS RECEIVED
**Expenses**
SIF CLK WAGES
FUEL
AIRCRAFT EXPENDITURE
ADMIN & SUNDRIES
INSURANCE COSTS
MAINTENANCE
AUDIT CLK WAGES
INSTRUCTOR FEES
**Net Profit/(Loss):**|**Period**
(56.00)
190.00
0.05
0.00
10.00
0.00
0.00
0.00
0.00
0.00
10.00
0.00|134.05
20.00
114.05|**Year to Date**
7,950.52
3,513.76
0.35
515.60

70.00
4,343.23
290.00
370.62
2,894.04
1,128.23
70.00
716.04|11,980.23
9,882.16| |---|---|---|---|---| |||||2,098.07| **Date:** 10/01/2023 **Time:** 11:18:54 **Page:** 1 **MARHAM AERO CLUB** ## **Balance Sheet** |**From:**
Month 1, June 2021
**To:**
Month 12, May 2022
**Chart of Accounts:**
SERVICE FUNDS CHARITABLE COA [PARTIAL]
**Period**
**Current Assets**
BANK & CASH
(2,376.55)
(2,376.55)
**Liabilities**
0.00
**Current Assets less Current Liabilities:**
(2,376.55)
**Total Assets less Current Liabilities:**
(2,376.55)
**FINANCED BY**
UNRESTRICTED INCOME FUND
0.00
(1,639.55)
P & L Account
(1,639.55)|**Year to Date**
2,734.99
2,734.99
0.00
2,734.99
2,734.99
5,111.54
(1,639.55)
3,471.99| |---|---| **Date:** 10/01/2023 **Time:** 11:19:08 **Page:** 1 **MARHAM AERO CLUB Profit and Loss** **From:** Month 1, June 2021 **To:** Month 12, May 2022 |SERVICE FUNDS CHARITABLE COA [PARTIAL]
**Chart of Accounts:**
**Period**
**Sales**
FLYING FEES
6,591.85
SUBSCRIPTIONS
4,073.76
DEPOSIT INTEREST
1.03
FUEL PAYEMENTS RECEIVED
1,105.60
MISC INCOME
5,015.44
16,787.68
**Expenses**
SIF CLK WAGES
120.00
FUEL
7,331.14
AIRCRAFT EXPENDITURE
290.00
ADMIN & SUNDRIES
1,604.70
INSURANCE COSTS
6,143.61
MAINTENANCE
1,185.39
AUDIT CLK WAGES
120.00
INSTRUCTOR FEES
1,563.39
SCHOLARSHIP EXPENDITURE
69.00
18,427.23
**Net Profit/(Loss):**
(1,639.55)|**Year to Date**
6,591.85
4,073.76
1.03
1,105.60
5,015.44
120.00
7,331.14
290.00
1,604.70
6,143.61
1,185.39
120.00
1,563.39
69.00|16,787.68
18,427.23| |---|---|---| |||(1,639.55)| ## **MARHAM AERO CLUB UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MAY 2023** Total Tax Solutions 2 Peel Court St. Cuthberts Way Darlington DL1 1GB **Marham Aero Club Unaudited Financial Statements For The Year Ended 31 May 2023** ## **Contents** ||**Page**| |---|---| |Company Information|1| |Accountant's Report|2| |Income and Expenditure Account|3| |Balance Sheet|4| |The following pages do not form part of the statutory accounts:|| |Detailed Income and Expenditure Account|5| **Marham Aero Club Company Information For The Year Ended 31 May 2023** **Director** Mr James Ballantine **Registered Office** Marham Aero Club RAF Marham Upper Marham PE33 9NP **Accountants** Total Tax Solutions 2 Peel Court St. Cuthberts Way Darlington DL1 1GB Page 1 **Marham Aero Club Accountant's Report For The Year Ended 31 May 2023** In accordance with the engagement letter dated , and in order to assist you to fulfil your duties under the Companies Act 2006, we have compiled the financial statements of the company from the accounting records and information and explanations you have given to us. This report is made to the director in accordance with the terms of our engagement. Our work has been undertaken to prepare for approval by the director the financial statements that we have been engaged to compile, to report to the director that we have done so, and to state those matters that we have agreed to state to them in this report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the Company and the Company's director for our work or for this report. You have acknowledged on the balance sheet as at year ended 31 May 2023 your duty to ensure that the company has kept proper accounting records and to prepare financial statements that give a true and fair view under the Companies Act 2006. You consider that the company is exempt from the statutory requirement for an audit for the year. We have not been instructed to carry out an audit of the financial statements. For this reason, we have not verified the accuracy or completeness of the accounting records or information and explanations you have given to us and we do not, therefore, express any opinion on the financial statements. Signed ## Date Total Tax Solutions 2 Peel Court St. Cuthberts Way Darlington DL1 1GB Page 2 **Marham Aero Club Income and Expenditure Account For The Year Ended 31 May 2023** |**TURNOVER**
Cost of raw materials and consumables
Other charges
**NET DEFICIT**|**2023**
**£**
45,566
(1,018)
(48,406)| |---|---| ||(3,858)| Page 3 **Marham Aero Club Balance Sheet As At 31 May 2023** |Current assets
Creditors: Amounts Falling Due Within One Year
**NET CURRENT LIABILITIES**
**TOTAL ASSETS LESS CURRENT LIABILITIES**
**NET LIABILITIES**
**RESERVES**
**Notes**|**2023**
**£**
13,033
(16,891)| |---|---| ||(3,858)| ||(3,858)| ||(3,858)| ||(3,858)| ||| ## 1. **General Information** Marham Aero Club is a private company, limited by guarantee, incorporated in England & Wales, registered number . The registered office is Marham Aero Club, RAF Marham, Upper Marham, PE33 9NP. ## 2. **Average Number of Employees** Average number of employees, including directors, during the year was: NIL ## 3. **Company limited by guarantee** The company is limited by guarantee and has no share capital. Every member of the company undertakes to contribute to the assets of the company, in the event of a winding up, such an amount as may be required not exceeding £1. For the year ending 31 May 2023 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies. The member has not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006. The director acknowledges his responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts. These accounts have been prepared in accordance with the micro-entity provisions. On behalf of the board Date Page 4 ## **Marham Aero Club Detailed Income and Expenditure Account For The Year Ended 31 May 2023** |**TURNOVER**
Sales
Membership fees
Instructor fees
Fuel Sales
Misc Sales
Grants and subsidies received|**2023**
**£**
**£**
25,361
4,123
3,295
733
1,054
11,000|**2023**
**£**
**£**
25,361
4,123
3,295
733
1,054
11,000| |---|---|---| |**COST OF RAW MATERIALS AND CONSUMABLES**
_Cost of sales:_
Purchases
_Distribution:_
Medical Costs
**OTHER CHARGES**
_Other direct costs:_
Vehicle fuel costs
Insurance
_Other distribution costs:_
Consultancy fees
Vehicle insurance costs
Computer software, IT consumables and maintenance
Repairs, renewals and maintenance
Insurance
Marketing and advertising costs
Printing, postage and stationery
Royalties and licence fees payable
Subscription & Memberships
_General administration costs:_
Training seminars and workshops
Accountancy fees
Entertaining
Sundry expenses
**NET DEFICIT**||45,566
(1,018)
(48,406)| ||393
625
11,501
1,704|| ||13,205|| ||520
3,502
300
22,427
(47)
20
230
1,200
1,115|| ||29,267|| ||4,902
50
62
920|| ||5,934|| |||| |||(3,858)| Page 5