## **Trustees' Annual Report for the period** 

||Period start date|Period start date|||Period end date||
|---|---|---|---|---|---|---|
|**From **|1st|01|2023|**To**|31st<br>12|2023|



## Section A                        Reference and administration details 

**Charity name** 

Whitby Historic Lifeboat Trust 

**Registered charity number (if any)** 1197124 

**Charity's principal address** Stanegate, North Road, HALTWHISTLE Northumberland **Postcode NE49 9ND** 

## **Names of the charity trustees who manage the charity** 

|1<br>2<br>3<br>4<br>5|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**<br>**year **|**Name of person (or body) entitled**<br>**to appoint trustee (ifany)**|
|---|---|---|---|---|
||BarryBrown|Chairman|||
||David Charlton|Treasurer|||
||Graham Chaddock|Secretary|||
||Roger Turton||||
||David<br>Mapplethorpe||||



## **Section B              Structure, governance and management** 

## **Description of the charity’s trusts** 

The trust is governed by a constitution approved by the Charity Type of governing document Commission 12[th] December 2021 (eg. trust deed, constitution) The charity is constituted as a CIO How the charity is constituted (eg. trust, association, company) Trustees are appointed by sitting trustees from individuals who volunteer Trustee selection methods their services to the trust. (eg. appointed by, elected by) 

**TAR** 

March **2012** 

1 



You **may choose** to include additional information, where relevant, about: 

- policies and procedures adopted for the induction and training of trustees; 

- the charity’s organisational structure and any wider network with which the charity works; 

The charity briefs all new trustees on their responsibilities in line with Charity Commission guidance. Several trustees have considerable experience of the charity sector. 

The charity has no formal links with other bodies although it maintains good relations with the RNLI, and its heritage arm, with specific links to the station and museum in Whitby. 

The major risks the charity is linked to its operation of a seagoing historic lifeboat. The charity manages these by adhering to strict Health & Safety rules and individual event risk assessments. 

- relationship with any related parties; 

- trustees’ consideration of major risks and the system and procedures to manage them. 

## **Section C                    Objectives and activities** 

**Summary of the objects of the charity set out in its governing document** 

TO ADVANCE THE EDUCATION OF ALL IN THE HISTORY OF THE LIFEBOAT SERVICES AND SAVING LIVES AT SEA, BY THE PRESERVATION, OPERATION AND EXHIBITION OF HISTORIC LIFEBOATS ASSOCIATED WITH THE TOWN OF WHITBY AND ITS ENVIRONS. TO ADVANCE THE EDUCATION OF ALL IN THE TECHNIQUES REQUIRED TO MAINTAIN HISTORIC CRAFT BY PROVIDING OPORTUNITIES FOR SUPERVISED TRAINING AND WORK ON THESE CRAFT. TO PROVIDE AN OPORTUNITY FOR PARTICIPATION BY ALL IN PHYSICAL ACTIVTY, SPECIFICALLY ROWING, ALLOWING DEVELOPMENT OF BOTH PHYSICAL AND MENTAL HEALTH TO PROMOTE ANY CHARITABLE PURPOSE OR PURPOSES WITHIN WHITBY AND THE SURROUNDING AREA AND WITH PARTICULAR REFERENCE TO THE CHARITABLE WORK OF THE ROYAL NATIONAL LIFEBOAT INSTITUTE. 

The trust has had regard to the guidance issued by the charity commission on public benefit and the charity commission approved the outline of these in December 2021. 

The trust seeks to educate the public in the history of lifesaving at sea and the craft used for this purpose. It does this in the following manner 

**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** 

- Static exhibition of a historic lifeboat at various events such as harbour days and heritage events. 

- Demonstration of the lifeboat afloat. 

- Talks to groups on the history of the lifeboat service. 

- Instruction and practice opportunities in the maintenance of historic wooden craft. 

- Giving the opportunity for all to take part in physical exercise. 

- Making the lifeboat available for sponsored fund raising by groups and individuals for the trust and other charities. 

**TAR** 

March **2012** 

2 



## **Additional details of objectives and activities (Optional information)** 

You **may choose** to include further statements, where relevant, about: 

- policy on grantmaking; 

- policy programme related investment; 

As a totally voluntary charity the trust welcomes the contribution made by volunteers in the use and maintenance of the lifeboat. The trust welcomes new volunteers providing training in safe operation of the boat and its maintenance. 

Several afloat and static displays were undertaken in Whitby including the welcome ceremony for the new lifeboat. 

- contribution made by volunteers. 

## Section D                      Achievements and performance 

**Summary of the main** The main aspect of 2023 was consolidation following the Covid **achievements of the charity** pandemic. **during the year** 

A considerable amount of marketing and planning was undertaken with regards to the RNLI 200 anniversary in 2024. And a substantial number of bookings were confirmed . 

## **Section E                    Financial review** 

With no wages or property costs the charity has little or no need for large **Brief statement of the** reserves. The aim is simply to have sufficient funds to cover running **charity’s policy on reserves** expenses and hold sufficient funds to cover insurance costs which fall due at the start of the charity’s year. 

## **Further financial review details (Optional information)** 

You **may choose** to include additional information, where relevant about: 

- the charity’s principal sources of funds (including any fundraising); 

- how expenditure has supported the key objectives of the charity; 

The charity is funded by donations and grants from a range of sources. This includes. 

   - Donations from individuals which attract gift aid 

   - Donations and other payments from organisations and groups which feature the lifeboat in their events. 

   - Donations / grants from local businesses. In 2023 this included a very generous grant from a local publican which allowed basic running costs to be met. 

   - Donations from groups for which talks are provided. 

- investment policy and objectives including any ethical investment policy adopted. 

**TAR** 

March **2012** 

3 



## **Section F                     Other optional information** 

Bank account problems were finally resolved with payments being able to be paid from a current account rather than trustees having to purchase items then being reimbursed. 

## **Section G                    Declaration** 

**The trustees declare that they have approved the trustees’ report above.** 

**Signed on behalf of the charity’s trustees** 

**Signature(s) Full name(s)** David John Charlton **Position (eg Secretary, Chair,** Treasurer **etc) Date** 20/10/24 

**TAR** 

March **2012** 

4 




**Whitby Historic Lifeboat Trust 1197124 Receipts and payments accounts CC16a** Period start date Period end date **For the period To from** 01/01.23 31/12/2023 

## **Section A Receipts and payments** 

**Unrestricted Restricted Endowment Total funds Last year funds funds funds to the nearest to the nearest £ to the nearest to the nearest £ to the nearest £ £ £** 

## **A1 Receipts** 

Gift Aid **280 - - 280 -** Talk donation **30 - - 30 -** Donation **1,000 - - 1,000 -** Collection **306 - - 306 - - - - - - - - - - - - - - - - - - - - -** _**Sub total** (Gross income for AR)_ **1,616 - - 1,616 - A2 Asset and investment sales, (see table). - - - -** 



|||**-**||**-**||**-**||**-**||**-**|
|---|---|---|---|---|---|---|---|---|---|---|
||**_Sub total_**|<br>**-**||**-**||**-**||**-**||**-**|
||||||||||||
||**_Total receipts_**|**1,616**||**-**||**-**||**1,616**||**-**|
|**A3 Payments**|||||||||||
|Consumables|||||||||||
|||**26**||**-**||**-**||**26**||**-**|
|Insurance|||||||||||
|||**1,625**||**-**||**-**||**1,625**||**-**|
|Purchases|||||||||||
|||**543**||**-**||**-**||**543**||**-**|
|||**-**||**-**||**-**||**-**||**-**|
|||**-**||**-**||**-**||**-**||**-**|
|||**-**||**-**||**-**||**-**||**-**|
|||**-**||**-**||**-**||**-**||**-**|
|||**-**||**-**||**-**||**-**||**-**|
|||**-**||**-**||**-**||**-**||**-**|
||**_Sub total_**||||||||||
|||**2,194**||**-**||**-**||**2,194**||**-**|




**----- Start of picture text -----**<br>
A4 Asset and investment<br>purchases, (see table)<br>- - - -<br>- - - -<br>Sub total<br>-   -   -   -     -<br>**----- End of picture text -----**<br>




||**_Total payments_**|**2,194**||**-**||**-**||**2,194**||**-**|
|---|---|---|---|---|---|---|---|---|---|---|
||**_Net of receipts/(payments)_**|**-578**||**-**||**-**||**-**<br>**578**||**-**|
|**A5**|**Transfers between funds**||||||||||
|||**-**||**-**||**-**||**-**||**-**|
|**A6**|**Cash funds last year end**|**2,621**||**-**||**-**||**2,621**||**-**|
||**_Cash funds this year end_**|**2,043**||**-**||**-**||**2,043**||**-**|



## **Section B Statement of assets and liabilities at the end of the period** 


**----- Start of picture text -----**<br>
Unrestricted  Restricted  Endowment<br>funds   funds   funds<br>Categories   Details<br>to nearest £  to nearest £  to nearest £<br>B1 Cash funds   Current account<br>1,838 -     -<br> Deposit Account<br>- - -<br> Cash held<br>306   -     -<br> Total cash funds                   2,144                        -                         -<br>(agree balances with receipts and payments  Agreement<br>account(s))  Error  OK  OK<br>Unrestricted  Restricted  Endowment<br>funds   funds   funds<br>Details  to nearest £  to nearest £  to nearest £<br>B2 Other monetary assets<br>- - -<br>-     -     -<br>- - -<br>**----- End of picture text -----**<br>




## **B3 Investment assets** 

**B4 Assets retained for the charity’s own use** 

||||**-**||**-**|||**-**||
|---|---|---|---|---|---|---|---|---|---|
||||**-**||**-**|||**-**||
||||**-**||**-**|||**-**||
||**Details**||**Fund to which**<br>**asset belongs **|||**Cost (optional)**|||**Current value**<br>**(optional)**|
||||||**-**|||**-**||
||||||**-**|||**-**||
||||||**-**|||**-**||
||||||**-**|||**-**||
||||||**-**|||**-**||
||**Details**||**Fund to which**<br>**asset belongs **|||**Cost (optional)**|||**Current value**<br>**(optional)**|
||Historic Lifeboats||General|||||||
||||||**-**|||**-**||
||Trailer||General|||||||
||||||**-**|||**-**||
||On board equipment||General|||||||
||||||**-**|||**-**||
||||||**-**|||**-**||
||||||**-**|||**-**||
||||||**-**|||**-**||
||||||**-**|||**-**||
||||||**-**|||**-**||
||||||**-**|||**-**||





## **B5 Liabilities** 

|**Details**<br>Money owed ro Barry Brown|**Fund to which**<br>**liability relates**<br>General|**Amount due**<br>**(optional)**<br>**101**<br>**-**<br>**-**<br>**-**<br>**-**|**When due**<br>**(optional)**|
|---|---|---|---|
|Money owed ro Barry Brown|General|**101**|**01 July 2024**|
|||**-**||
|||**-**||
|||**-**||
|||**-**||