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2024-03-31-accounts

Trustees’ Annual Report for the period

From April 2023 Period start date To March 2024 Period end date

Charity name: Long Buckby Green Spaces at Cotton End Park

Charity registration number: 1197110

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 1) To promote for the benefit of the public
the conservation, protection and
improvement of the physical and natural
environment through the development and
maintenance of community gardens and
community nature reserves at Cotton End
Park, Long Buckby.
2) To promote for the benefit of (but not
limited to) the inhabitants of Cotton End,
Long Buckby the provision of facilities for
recreation or other leisure time occupation of
individuals who have need of such facilities
by reason of their youth, age, infirmity or
disablement, financial hardship or social and
economic circumstances or for the public at
large in the interests of social welfare and
with the object of improving the condition of
life of the said people.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.		 Para 1.17 and
1.19		 To maintain and develop Cotton End Park as
a green space that is a haven for wildlife and
a place for recreation and wellbeing for the
inhabitants of Long Buckby and the
surrounding villages.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 The Trustees have had sight of the guidance
on public benefit.

Additional information (optional) You may choose to include further statements where relevant about:


SORP reference
Policy on grant making Para 1.38 N/A
Policy on social investment
including program related
investment		 Para 1.38 N/A
Contribution made by
volunteers		 Para 1.38 Volunteers contribute approximately 1600+
hours per year.
Other

Achievements and Performance

SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 1.Completion of the refurbishment of the play
equipment, Phase 2, with the installation of a
slide and climbing frame.
2. Installation of new picnic tables and a
bench dedicated to the memory of HM
Queen Elizabeth 11.
3. On-going maintenance work: mowing of
meadows, clearing ditches, mowing paths,
winter pruning of the Community Orchard,
and other repair work.
4. Apples and Pears Day in October 2023,
run jointly with the Long Buckby & District
Gardening Club.
5. The park is host to a number of uniformed
and non-uniformed youth groups that use the
green space for educational and recreational
activities.
6. The park continues to be used by families
and people of all ages as a place for
relaxation, exercise and wellbeing. Access to
the park is free.

Additional information (optional)

You may choose to include further statements where relevant about:

Achievements against
objectives set		 Para 1.41 See above.
Performance of fundraising
activities against objectives
set		 Para 1.41 We are not a fundraising organisation,
though we rely on a maintenance grant from
Long Buckby Parish Council, and donations
from members of the public.
Investment performance
against objectives		 Para 1.41 N/A
Other N/A

Financial Review

Review of the charity’s
financial position at the end
of the period		 Para 1.21 The financial position is sound and we
operate within our annual budget.
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 We hold a Business Saver account, as a
fund to be used in unexpected emergencies,
such as urgent repairs to prevent a health
and safety issue, e.g. a broken or damaged
bench or picnic table.
Amount of reserves held Para 1.22 £1,048.11
Reasons for holding zero
reserves		 Para 1.22 N/A
Details of fund materially in
deficit		 Para 1.24 N/A
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 N/A

Additional information (optional) You may choose to include further statements where relevant about:


The charity’s principal
sources of funds (including
any fundraising)
Para 1.47
Our main source of funds is the annual
maintenance grant from Long Buckby Parish
Council, plus any donations we receive from
members of the public.
Investment policy and
objectives including any
social investment policy
adopted		 Para 1.46 N/A
A description of the principal
risks facing the charity		 Para 1.46 We need to increase the size of our
volunteer base in the long-term.
Other Our charity continues to be successful and
the park is highly valued by members of the
wider community.

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing document
(trust deed, royal charter)		 Para 1.25 Trust deed
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 CIO
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 Prospective Trustees are invited to join by
the existing Trustees, and have usually
served on the management committee for
several years, so they are familiar with the
activities and procedures of the charity.
Additional information (optional)
You maychoose to include further statements where relevant about:
Policies and procedures
adopted for the induction and
training of trustees		 Para 1.51 New Trustees have already acquired
familiarity with the procedures and activities
of the charity as volunteers. The Chair
circulates guidance from the Charity
Commission to the Trustees.
The charity’s organisational
structure and any wider
network with which the
charity works		 Para 1.51 The charity has a Chair, Park Manager,
Secretary, Minutes’ Secretary, Treasurer and
members of the management committee.
This committee (which includes the
Trustees) meets regularly every 6-8 weeks
to review our activities and to plan ahead.
Minutes are taken of all meetings and
circulated to the Trustees and members of
the management committee.
Relationship with any related
parties		 Para 1.51 On our committee we have a representative
of Long Buckby Parish Council and the
United Charities’ Trust (a local charity).
Other N/A

Reference and Administrative details

Charity name Long Buckby Green Spaces at Cotton End Park
Other name the charity uses
Registered charity number 1197110
Charity’s principal address Northampton Road,
Long Buckby,
Northamptonshire.
NN6 7PJ

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20		 Trustee name Office (if any) Dates acted if not for whole
year		 Name of person (or body) entitled to
appoint trustee (ifany)
Daniel Tabor Chair All Trustees
Nicholas Roberts Park Manager
Gina Booth Treasurer
Diana Lawrence Secretary
Julie Davies Minutes’ Secretary
Adam Webb Footpaths & play
equipment

– Corporate trustees names of the directors at the date the report was approved

Director name N/A

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year
N/A

Funds held as custodian trustees on behalf of others Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information) Type of Name Address adviser N/A

Name of chief executive or names of senior staff members (Optional information) N/A

Exemptions from disclosure

Reason for non-disclosure of key personnel details

N/A

Other optional information

N/A

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signed on behalf of the charity’s trustees half of the charity’s trustees half of the charity’s trustees
Signature(s)
Diana Lawrence
Full name(s) Daniel Charles Tabor
Diana Jean Lawrence
Position (eg Secretary,
Chair, etc)
Chair
Secretary
Date 21.11.2024		 Diana Lawrence
Daniel Charles Tabor Diana Jean Lawrence


Chair		 Secretary
21.11.2024
LongBuckb yGreen Spaces Play Eqip
Change annually
Change annually		 Play Eqip
Change annually
Change annually
Accounts for the Financial Year:
Starting 1-Apr-2023
Ending 31-Mar-2024
A/C No 33613206
Headings General Ring-fenced F
General & Maintenance
Contractors
Toilet Servicing
Water
Play Eq, Safety, Insurance
Reserve funds
Equipment
Fund-raising
Website & Publicity
Donations & Grants
Sheep
Sub-Total		 Orchard and Trees
Play
CCTV
General & Maintenance
Contractors
Toilet Servicing
Water
Play Eq, Safety, Insurance
Reserve funds
Equipment
Fund-raising
Website & Publicity
Donations & Grants
Sheep
Sub-Total
Orchard and Trees
Play Eqipment phase two
CCTV

Long Buckby Green Spaces Annual Summary Starting 1-Apr-2023 Ending 31-Mar-2024

Receipts

Payments

Current Account
A/C No
33613206		 Current Account
A/C No
33613206
18,522.35
Receipts
General & Maintenance
3,193.23
Contractors
0.00
Toilet Servicing
0.00
Water
0.00
Play Eq, Safety, Insurance
0.00
Reserve funds
0.00
Equipment
0.00
Fund-raising
400.00
Website & Publicity
0.00
Donations & Grants
635.00
Sheep
0.00
Orchard and Trees
0.00
Play Eqipment phase two
10,209.55
CCTV
0.00
13,402.78
Total
24,939.28
Business Saver Account
A/C No
33634181
Balance
b/f from previous year		 Payments
General & Maintenance
5,392.72
Contractors
0.00
Toilet Servicing
30.00
Water
71.39
Play Eq, Safety, Insurance
339.85
Reserve funds
0.00
Equipment
534.00
Fund-raising
0.00
Website & Publicity
53.06
Donations & Grants
0.00
Sheep
0.00
Orchard and Trees
89.90
CCTV
158.39
6,669.31
Less unpresented cheques
252.38
6,416.93
18,522.35
Total
24,939.28
0.00
Balance
c/f to next year
1,029.69
4.52
Total
1,034.21
Cash Transactions
Balance
b/f from previous year
Receipts
:Interest		 Withdrawals
0.00
1,034.21
Total
1,034.21
Balance
c/f to next year
10.76
Cash Receipts
0.00
Total
10.76
Balance
b/f from previous year		 Cash Payments
0.00
10.76
Total
10.76
Balance
c/f to next year
Totals All Accounts
25,984.25		 25,984.25

`

General General General General General General General General General General General General Ring-fenced Funds Ring-fenced Funds Ring-fenced Funds Total
l
General &
Maintenance		 Contractors Toilet Servicing Water Play Eq, Safety,
Insurance		 Reserve funds Equipment Fund-raising Website & Publicity Donations & Grants Sheep Subtotal Orchard and Trees Play Eqipment phase
two		 CCTV Total
Date Paid To Detail Chq # R/Inv £ Amount Rec'n Date
£ Reconci
31-Mar-23
31-Mar-23
1-Jun-23
7-Aug-23
6-Sep-23
6-Sep-23
6-Sep-23
7-Oct-23
7-Oct-23
5-Dec-24
5-Dec-23
30-Dec-23
30-Dec-23
23-Dec-24
19-Jan-24		 Anglian Water
Nick Roberts
D Tabor
Nick Roberts
Nick Roberts
Wicksteed
ROSPA
D Tabor
Nick Roberts
Zurich Insurane
D Tabor
Nick Roberts
Nick Roberts
D Tabor
P Bland		 Water Supply
Expenses
Toilet Servicing
Expenses
petrol and machine hire
Play Equipment
Inspection
Toilet Servicing
Expenses
Zurich Insurance
ICO
Webhosting
Expenses
Toilet Servicing
Mowing		 373
374
375
376
377
378
379
380
381
383
385
387
389
390
392		 373
374
375
376
377
000822671
71760
2023
381
383
385
387
389
2025
392		 45.87
206.51
30.00
353.60
224.00
17,620.13
98.40
30.00
492.00
227.42
40.00
85.63
402.11
30.00
840.00		 28-Apr-23
45.87
28-Apr-23
206.51
1-Jun-23
30.00
5-Sep-23
353.60
5-Oct-23
224.00
5-Oct-23
17,620.13
5-Oct-23
98.40
5-Nov-24
30.00
5-Nov-24
492.00
5-Jan-24
227.42
5-Feb-24
40.00
5-Feb-24
85.63
5-Feb-24
402.11
5-Feb-24
30.00
5-Feb-24
840.00		 206.51


353.60

50.00




492.00


40.00


402.11


840.00		 30.00
30.00
30.00		 45.87 98.40
227.42		 174.00 85.63 45.87
206.51
30.00
353.60
224.00
0.00
98.40
30.00
492.00
227.42
40.00
85.63
402.11
30.00
840.00
0.00
0.00		 17,620.13 45.87
206.51
30.00
353.60
224.00
17,620.13
98.40
30.00
492.00
227.42
40.00
85.63
402.11
30.00
840.00
0.00
Totals 20,725.67 20,725.67 2,384.22 90.00 **45.87 ** 325.82 **0.00 ** 174.00 0.00 85.63 0.00
0.00		 3,105.54 **0.00 ** 17,620.13 0.00 20,725.67

2022/23

Balances Carried Forward Set at Start of year End of Year All calculated
Current £18,522.35 = Previous Yr Tab: Balance c/f £3,061.69 = Yr End: Balance c/f
Reserve £1,034.21 = Previous Yr Tab: Balance c/f £1,048.11 = Yr End: Balance c/f
Cash £10.76 = Previous Yr Tab: Balance c/f £10.76 = Yr End: Balance c/f
Orchard £1,300.11 Paste Values from last year's Monthly Tab £1,300.11
Play Equipment Phase Two £17,065.05 £494.92
CCTV £441.61 £441.61
General General General General General General General General General General General General Ring-fenced Funds Ring-fenced Funds Ring-fenced Funds Total
l
General &
Maintenance		 Contractors Toilet Servicing Water Play Eq, Safety,
Insurance		 Reserve funds Equipment Fund-raising Website & Publicity Donations & Grants Sheep Sub-Total Orchard and Trees Play Eqipment phase
two		 CCTV Total
Date Received From Detail PIB # I/R# _£ Amount _ Rec'n Date
£ Reconci
4-Apr-23
24-Apr-23
17-Jul-23
17-Jul-23
17-Aug-23
17-Oct-23
17-Oct-23
7-Nov-24
16-Feb-24		 LB WI
Adam M&S
LB Feast
LB Parish Council
Muddy Toes
Gina Booth
Gina Booth
LB Baptist Church
Peephole		 Donation
Donation
Grant
Grant
Donation
Plant Sales Gardening Club
Apples and Pears Day
Donation
Calandar income		 83
84
85
86
87
88
89
90
91		 83
84
85
86
87
88
89
90
91		 50.00
120.00
1,000.00
2,800.00
15.00
77.80
302.21
500.00
400.00		 28-Apr-23
50.00
28-Apr-23
120.00
5-Aug-23
1,000.00
5-Aug-23
2,800.00
5-Sep-23
15.00
5-Dec-24
77.80
5-Dec-24
302.21
5-Dec-24
500.00
5-Feb-24
400.00		 2,800.00


77.80

302.21

 400.00 120.00
15.00
500.00		 0.00
120.00
0.00
2,800.00
15.00
77.80
302.21
500.00
400.00
0.00
0.00
0.00
0.00
0.00
0.00		 50.00
1,000.00		 50.00
120.00
1,000.00
2,800.00
15.00
77.80
302.21
500.00
400.00
0.00
0.00
0.00
0.00
0.00
0.00
Totals 5,265.01 5,265.01 3,180.01 400.00 635.00 4,215.01 1,050.00 5,265.01

Long Buckby Green Spaces Annual Summary Starting 1-Apr-2023 Ending 31-Mar-2024

Receipts

Payments

Current Account
A/C No
33613206		 Current Account
A/C No
33613206
18,522.35
Receipts
General & Maintenance
3,180.01
Contractors
0.00
Toilet Servicing
0.00
Water
0.00
Play Eq, Safety, Insurance
0.00
Reserve funds
0.00
Equipment
0.00
Fund-raising
400.00
Website & Publicity
0.00
Donations & Grants
635.00
Sheep
0.00
Orchard and Trees
0.00
Play Eqipment phase two
1,050.00
CCTV
0.00
5,265.01
Total
23,787.36
Business Saver Account
A/C No
33634181
Balance
b/f from previous year		 Payments
General & Maintenance
2,384.22
Contractors
0.00
Toilet Servicing
90.00
Water
45.87
Play Eq, Safety, Insurance
325.82
Reserve funds
0.00
Equipment
174.00
Fund-raising
0.00
Website & Publicity
85.63
Donations & Grants
0.00
Sheep
0.00
Orchard and Trees
0.00
CCTV
0.00
Play Eqipment phase two
17,620.13
20,725.67
Less unpresented cheques
0.00
0.00
3,061.69
Total
23,787.36
0.00
Balance
c/f to next year
1,034.21
13.90
Total
1,048.11
Cash Transactions
Balance
b/f from previous year
Receipts
: Interest		 Withdrawals
0.00
1,048.11
Total
1,048.11
Balance
c/f to next year
10.76
Cash Receipts
0.00
Total
10.76
Balance
b/f from previous year		 Cash Payments
0.00
10.76
Total
10.76
Balance
c/f to next year

Long Buckby Green Spaces

Reimbursement of Expenses

Date Item _Cost _ R/Inv
8-Apr-22 D Stoddard CCTV 118.39 355
Total 118.39
Cheque #
355
Reimbursed to D Stoddard

Business Reserve

Long Buckby Green Spaces

Accounts for the Financial Year: Starting 1-Apr-2023 A/C No 33634181 Ending 31-Mar-2024

Date Received from Amount Paid to Amount Balance Notes Rec'n Date £ Reconcil
1-Apr-22
30-Apr-22
29-May-22
1-Jan-00
31-Jul-22
28-Aug-22
30-Sep-22
30-Oct-22
30-Dec-22
31-Dec-22
29-Jan-23
26-Feb-23
31-Mar-23		 Balance B/F
Interest
Interest
Interest
Interest
Interest
Interest
Interest
Interest
Interest
Interest
Interest
Interest		 1,034.21
0.81
1.01
0.98
1.17
1.24
1.20
1.32
1.24
1.20
1.37
1.20
1.16		 1,034.21
1,035.02
1,036.03
1,037.01
1,038.18
1,039.42
1,040.62
1,041.94
1,043.18
1,044.38
1,045.75
1,046.95
1,048.11
Totals Receipts 13.90 Payments 0.00 13.90

Cash Transactions

Long Buckby Green Spaces

Accounts for the Financial Year: Starting

1-Apr-2023

Ending 31-Mar-2024

Date Received from Income Paid to _Expenditure _ Doc? _Balance _ Reconcil
Date
1-Apr-20 Balance B/F 10.76 10.76
Totals Receipts 0.00 Payments 0.00 10.76
Long Buckby Green Spaces
Financial Report for: 05 March 2024
1. Current Account
Last Statement (reconciled) 7,312.05
Receipts (unreconciled) 0.00
Payments (unreconciled) 573.67
Effective Balance(including recent transactio 6,738.38
General Maintenance 4,501.74
Orchard and Trees 1,300.11
Play Eqipment phase two 494.92
CCTV 441.61
2. Business Reserve 1,048.11
3. Petty Cash 10.76
Total 7,797.25
Long Buckby Green Spaces
Financial Report for: 05 March 2024
1. Current Account
Last Statement (reconciled) 7,312.05
Receipts (unreconciled) 0.00
Payments (unreconciled) 573.67
Effective Balance(including recent transactio 6,738.38
General Maintenance 4,501.74
Orchard and Trees 1,300.11
30-Dec-99 0.00
2. Business Reserve 1,048.11
3. Petty Cash 10.76
Total 7,797.25
Long Buckby Green Spaces
Financial Report for: 05 March 2024
1. Current Account
Last Statement (reconciled) 7,312.05
Receipts (unreconciled) 0.00
Payments (unreconciled) 573.67
Effective Balance(including recent transactio 6,738.38
General Maintenance 4,501.74
Orchard and Trees 1,300.11
30-Dec-99 0.00
2. Business Reserve 1,048.11
3. Petty Cash 10.76
Total 7,797.25