OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

2024-12-31-accounts

CIRCULARITY.ORG ANNUAL REPORT'24 HAQTfHnoNF

CIRCULARITY.ORG ANNUAL REPORT

1197109

2024

GOVERNANCE & MANAGEMENT

REFERENCE & ADMINISTRATION INFORMATION

Charity Name : - circularity.org

Charity Registration Number: - 1197109

Principal Office: - CircularityHUB, DE11 7JB

BOARD OF TRUSTEES

Rob Gillespie (Chair)

Chris Baldwin (Secretary)

Hannah Gillespie (Treasurer)

Katy Lawrence

ORGANISATIONAL STRUCTURE

Circularity.org is a charity organisation that aims to foster a culture of collaboration and sharing among people and communities. The trustees of circularity.org are the main decision-makers who set the vision, mission, and values of the organisation. They meet quarterly to discuss the running of the organisation and its four main projects: a community hub, a community managed library, and an allotment complex.

The trustees are also responsible for ensuring the legal, ethical, and financial aspects of the organisation. The four projects of circularity.org are run by communities of volunteers who believe in the power of collective action and mutual support. These volunteers are organised into different groups based on their roles, responsibilities, and interests. They work on various tasks such as planning, organising, delivering, and

1

CIRCULARITY.ORG ANNUAL REPORT

1197109

2024

evaluating the projects. Some of the projects are steered by one or more trustees who provide leadership, guidance, and feedback to the volunteers.

The trustees also help to connect the volunteers with relevant networks, organisations, and resources. By working together, the trustees and the volunteers of circularity.org aim to change people’s mindsets from ‘Me’ to ‘We’ and create a more sustainable and inclusive society.

RECRUITMENT & APPOINTMENT OF TRUSTEES

The trustees of circularity.org are responsible for the recruitment and selection of new trustees, as they are the ones who have the authority and accountability for the organisation. They seek to find trustees who are willing to volunteer and help in the overall running of the charity, as well as the governance aspects. The trustees look for candidates who have the following qualities:

A passion for community and sustainability

A commitment to the vision, mission, and values of circularity.org

A willingness to contribute their time, skills, and expertise to the organisation and its projects

A readiness to learn from others and work as part of a team

A respect for diversity and inclusion

A high standard of integrity and professionalism

The trustees use various methods to recruit and select new trustees, such as:

Advertising on their website, social media, and other platforms

Asking for recommendations from existing trustees, volunteers, partners, and stakeholders

Inviting applications from interested individuals or groups

2

CIRCULARITY.ORG ANNUAL REPORT

1197109

2024

Conducting interviews and assessments to evaluate the suitability and fit of the candidates

Providing induction and training to the new trustees

The trustees aim to have a balanced and diverse board that reflects the communities they serve and the sectors they work in. They also review their board composition regularly and identify any gaps or needs that they may have. By recruiting and selecting new trustees, the trustees of circularity.org hope to strengthen their organisation and enhance their impact.

RISK MANAGEMENT

The trustees of a circularity.org manage risk through the use of a risk register, which is a document that lists the potential risks that the charity faces, their likelihood and impact, and the actions that are taken or planned to mitigate them. The risk register helps the trustees to:

  1. Identify the major risks that affect the charity’s objectives, activities, assets, reputation, and beneficiaries

  2. Assess the level of risk and prioritise the most significant ones

  3. Decide on the appropriate response to each risk, such as avoiding, reducing, transferring, or accepting it

  4. Assign roles and responsibilities for managing and monitoring each risk

  5. Review and update the risk register regularly to reflect any changes in the internal or external environment

The Risk Register provides a clear and comprehensive overview of the risks that the charity faces and how they are being addressed using the following elements:

  1. A description of each risk and its source

3

CIRCULARITY.ORG ANNUAL REPORT

1197109

2024

  1. A rating of the likelihood and impact of each risk before any action is taken (gross risk)

  2. A description of the action that is taken or planned to reduce or eliminate each risk

  3. A rating of the likelihood and impact of each risk after the action is taken (net risk)

  4. The name of the person or group who is responsible for managing and monitoring each risk

  5. The date of the last review and update of each risk

The trustees also consult with their staff, volunteers, partners, beneficiaries, and other stakeholders when identifying and assessing risks, as they may have valuable insights and perspectives. The trustees ensure that the risk register is accessible and communicated to all relevant parties, and that it is reviewed and updated regularly to reflect any changes in the risks or their responses. By using a risk register, the trustees can manage risk effectively and efficiently, and enhance circularity.org's performance and resilience.

4

CIRCULARITY.ORG ANNUAL REPORT

1197109

2024

AIMS & OBJECTIVES

GOVERNING DOCUMENT

CIO - FOUNDATION (1197109) Registered 14 Dec 2021

CHARITABLE OBJECTS

VISION

The Circularity.org Vision is about connection to each other, nature and the world around us. It is about creating a world where we are not just consumers, but also contributors. It is about living in harmony with our environment and each other.

MISSION

The mission of Circularity.org is to create a more sustainable and inclusive society by fostering a culture of collaboration and sharing among people and communities. Changing mindsets from ‘Me’ to ‘We’. Circularity is a fulcrum of power, an equitable way of providing power from systems with excess to systems with too little.

5

CIRCULARITY.ORG ANNUAL REPORT

1197109

2024

STRATEGY

We provide spaces and places for people to have connecting experiences and for charities and non-profits to provide their services.

•

•

Asset or funding acquisition : This stage involves acquiring the necessary resources and support to implement the solution or vision. For example, Circularity.org acquired the use of the building for the CircularityHUB from Derbyshire County Council, as well as funding from various sources such as grants, donations, sponsorships, etc. Circularity.org also acquired equipment and materials for the projects and services from local businesses, organisations, and individuals who donated or lent them.

•

Community building : This stage involves engaging and involving the community in the solution or vision. For example, Circularity.org recruited and trained volunteers who run and maintain the projects and services at the CircularityHUB. Circularity.org also reached out to the residents of Woodville and the surrounding areas and invited them to join or support the projects and services. Circularity.org also created a sense of ownership and participation among the community members by listening to their needs, interests, and feedback.

•

Connection : This stage involves linking and integrating the solution or vision with other existing or potential initiatives that share the same values and goals. For example, Circularity.org connected the CircularityHUB with other projects such as the GROW Project, the Repair Café, etc. that are also part of its vision to create contribution over consumerism. Circularity.org also connected with other organisations such as the National Forest Company, Derbyshire County Council, etc. that are also working towards similar causes.

6

CIRCULARITY.ORG ANNUAL REPORT

1197109

2024

7

CIRCULARITY.ORG ANNUAL REPORT

1197109

2024

CURRENT PROJECTS & ACTIVITIES

THE HUB

The CircularityHUB is a community managed venue that is run and maintained by volunteers who are passionate about creating a positive social and environmental impact in Woodville and the surrounding areas. The CircularityHUB is a multifunctional space that houses various projects and services that aim to promote circular economy, community wellbeing, and lifelong learning. Some of the projects and services that are based at the CircularityHUB are:

8

CIRCULARITY.ORG ANNUAL REPORT

1197109

2024

WOODVILLE COMMUNITY MANAGED LIBRARY

Woodville Community Managed Library is a volunteer-run library service that provides access to books, information, and digital resources for the residents of Woodville and the surrounding areas. The library is part of the Derbyshire library network and is supported by Derbyshire County Council. The library is located at The CircularityHUB, 1 Hartshorne Road, DE11 7JB.

The library plays an important role in the small community setting of Woodville, as it offers a welcoming and inclusive space where people can read, learn, socialise, and participate in various activities.

The regular volunteers are empowered to contribute towards the running of the library by being involved in various aspects of the service, such as book selection, shelving, cataloguing, issuing, customer service, activity organisation, promotion, and fundraising. The volunteers receive training and support from Circularity.org and Derbyshire County Council, and have the opportunity to develop their skills, confidence, and employability. The volunteers also have a say in the decision-making process of the library and can share their ideas and feedback with the management team.

The library is open on Mondays (except Bank Holidays), Fridays, and Saturdays. The opening hours are:

9

CIRCULARITY.ORG ANNUAL REPORT

1197109

2024

GROW

GROW is a volunteer powered project that aims to promote food security, sustainability, and community wellbeing in Woodville and the surrounding areas. The project is based at CircularityHUB and also operates a network of local allotments where volunteers can grow their own fruit and vegetables, learn new skills, and meet new people.

The food grown by the project is donated to local food banks and other initiatives that help those who are struggling with the cost of living crisis. The project aims to reduce food waste, carbon footprint, and food poverty, while increasing health, happiness, and resilience.

The project welcomes anyone who wants to get involved, whether they have gardening experience or not. The volunteers receive training and support from circularity.org and other partners, and have the opportunity to shape the direction and development of the project. The volunteers also benefit from the therapeutic effects of being outdoors, connecting with nature, and being part of a friendly and supportive community.

OUR STUDIO

The recording studio and film making facilities enable Circularity.org to produce highquality audio and video content that showcases the impact and achievements of its various projects and services, such as The Fellowship of the Woods. The content also highlights the stories and experiences of the volunteers and community members who are involved in or benefit from these projects and services. The content is then shared on Circularity.org’s website, social media platforms, YouTube channel, podcast, flyers, etc. to raise awareness, engagement, and support for its work.

The recording studio and film making facilities also provide an opportunity for the volunteers and community members to learn and improve their digital skills, such as audio editing, video editing, script writing, storytelling, interviewing, etc. The volunteers and community members can participate in the production process of the content, either by being interviewed, narrating, acting, filming, editing, or providing feedback. The volunteers and community members can also use the facilities to create

10

CIRCULARITY.ORG ANNUAL REPORT

1197109

2024

their own content for personal or professional purposes, such as music, podcasts, documentaries, short films, etc.

The recording studio and film making facilities are available for local creatives to use at no cost or for a nominal donation. The local creatives can access the industry standard equipment such as microphones, headphones, speakers, mixers, cameras, tripods, lights, green screens, etc. to produce their own audio and video content. The local creatives can also collaborate with Circularity.org or other local organisations to create content that promotes social or environmental causes or showcases local talent or culture.

The recording studio and film making facilities are part of Circularity.org’s vision to create a circular economy and community wellbeing hub in Woodville. The facilities aim to empower people to express their creativity, share their stories, learn new skills, and connect with others through multimedia. The facilities also aim to inspire people to take action towards creating a more sustainable and resilient future for themselves and their community.

VOLUNTEERS

The volunteers are a key aspect of success for Circularity.org, as they are the driving force behind its various projects and services that aim to change mindsets from Me to We. The volunteers are involved in every stage of the project cycle, from planning, organising, leading, promoting, to evaluating. The volunteers also contribute their skills, time, energy, and passion to the projects and services, making them more effective, efficient, and engaging.

The volunteers not only benefit the projects and services they are involved in, but also themselves and the community. The volunteers receive training and support from Circularity.org and other partners, and have the opportunity to develop their skills, confidence, and employability. The volunteers also have a say in the decision-making process of the projects and services they are involved in and can share their ideas and feedback with the management team. The volunteers benefit from the social interaction, fun, and satisfaction that come from volunteering. They inspire others to join or support the projects and services they are involved in or create their own initiatives.

11

CIRCULARITY.ORG ANNUAL REPORT

1197109

2024

The volunteers are therefore a key aspect of success for Circularity.org, as they are the heart and soul of its vision to create a circular economy and community wellbeing hub in Woodville. Without the volunteers, Circularity.org would not be able to achieve its goals or make a positive impact on the environment and society.

Circularity.org is grateful for the volunteers’ dedication and contribution and celebrates their achievements and stories.

12

Income
Outgoings		 2024
2024
2024
2024
2024
2024
2024
2024
2024
2024
2024
2024
January
February
March
April
May
June
July
August
September
October
November
December
Total
1680.65
2594.62
1810.17
2052.44
2922.44
1207.92
2272.4
759.33
1258.63
5430.42
1348.82
3115.29
26453.13
996.74
2005.36
1078.01
2883.48
1202.09
4685.89
2577.5
797.79
1774.45
2920.75
2215.81
2467.67
25605.54
11088.5
11694.69
12412.68
11696.46
13363.46
9900.64
9684.75
9662.52
9133.07
11658.74
10866.68
11521.69
2023
2023
2023
2023
2023
2023
2023
2023
2023
2023
2023
2023
January
February
March
April
May
June
July
August
September
October
November
December
Total
3133.55
1847.16
366.19
5147.48
2171.08
1063.2
1157.65
753.21
377.24
2025.36
4178.84
2489.05
24710.01
3880.24
1372.58
1395.68
794.89
5066.27
1700.11
2811.2
1119.17
2814.64
1007.22
3263.49
1410.35
26635.84
11455.28
11958.91
10954.47
15242.36
12467.02
11830.36
10176.76
9817.34
7377.58
8400.72
9350.05
10428.75
2022
2022
2022
2022
2022
2022
2022
2022
2022
2022
2022
2022
January
February
March
April
May
June
July
August
September
October
November
December
Total
911
1775
0
200
1300
2564.27
0
1300
2147.31
634.52
1869.52
8751.09
21452.71
95
176.95
1039.38
1023.24
856.98
781.49
2341.66
227.69
1967.3
894.41
1572.98
2853.43
13830.51
5252.39
6850.44
5811.06
4987.82
5430.84
7213.62
4871.96
5944.27
6124.28
5864.39
6160.93
12058.59
2021
2022
2022
2022
2022
2022
2022
2022
2022
2022
2022
2022
2022
December
January
February
March
April
May
June
July
August
September
October
November
December
Total
0
911
1775
0
200
1300
2564.27
0
1300
2147.31
634.52
1869.52
8751.09
21452.71
457.81
95
176.95
1039.38
1023.24
856.98
781.49
2341.66
227.69
1967.3
894.41
1572.98
2853.43
14288.32
4436.39
5252.39
6850.44
5811.06
4987.82
5430.84
7213.62
4871.96
5944.27
6124.28
5864.39
6160.93
12058.59
Balance 11088.5
11694.69
12412.68
11696.46
13363.46
9900.64
9684.75
9662.52
9133.07
11658.74
10866.68
11521.69
Income
Outgoings
Balance 11455.28
11958.91
10954.47
15242.36
12467.02
11830.36
10176.76
9817.34
7377.58
8400.72
9350.05
10428.75
Income
Outgoings
Balance 5252.39
6850.44
5811.06
4987.82
5430.84
7213.62
4871.96
5944.27
6124.28
5864.39
6160.93
12058.59
Income
Outgoings
Balance 4436.39
5252.39
6850.44
5811.06
4987.82
5430.84
7213.62
4871.96
5944.27
6124.28
5864.39
6160.93
12058.59

Circularity.org Accountant statement December 2024

The charities trustees are responsible for the preparation of the accounts. The charities trustees consider that an audit is not required for this year under section 144(2) of the charities act 2011 and that an independent examination is needed.

It is my responsibility to

My examination was carried out in accordance with the general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of accounts presented within those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.

In connection with my examination, no matters have come to my attention;

This gives me reasonable cause to believe that all material respects the requirements below:

Full Name – Lisa Amos

Signature –

Professional Body or qualification - MAAT

Address – 31 West Street, Swadlincote, DE11 9DN

Date - 01/10/2025