## **Trustees' Annual Report for the period** Period start date Period end date Day Month Year Day Month Year **From** 14 Dec 2021 **To** 31 Dec 2022 ## Section A Reference and administration details **Charity name Other names charity is known by Registered charity number (if any)** 1197097 Botley NeighbourCare **Charity's principal address** The Botley Centre High Street Botley **Postcode SO30 2ES** ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||John Spencer|Chair||| ||Pamela Hoskins|||| ||Marcus Rogers|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** **TAR** March **2012** 1 ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of adviser**
**Name**
**Address**||| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Constitution - (eg. trust deed, constitution) Charitable Incorporated Organisation How the charity is constituted (eg. trust, association, company) Appointment by existing trustees Trustee selection methods (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. Botley NeighbourCare (BNC) is a volunteer group providing a variety of support services to people of all ages in the community of Botley when there is nobody else they can call upon for help. BNC was established in 1992 and exists within the framework of Good Neighbours Network, which is a collection of Hampshire-based, self-funding groups run by local people for local people all offering a helping hand to others in their community. The groups each provide both practical help, with tasks and emotional help through befriending schemes and an expanding range of social activities, from lunch clubs to social outings. Each group is unique and operates autonomously. Many offer much needed transport to medical appointments or a hand with the shopping. All of the groups aim to reach out to isolated people and deliver what is needed in their community. Good Neighbours Network provides help and guidance with the creation, development and organisation of the groups, and arranges group-wide support with training, insurance and legal advice, as required by and paid for by each self-funded local group. ## **Section C Objectives and activities** 1. To advance any exclusively charitable project for the relief of residents in need, by reason of age, ill-health, disability, financial hardship or other disadvantage in the geographical area defined as **Summary of the objects of the** Botley (Hampshire) and the surrounding area; **charity set out in its** 2. To provide a Community Transport facility (known as Botley **governing document** Minibus) for local non-profit making organisations and groups, in order to enhance their social and cultural activities for the benefit of the neighbourhood. **TAR** March **2012** 2 The main activities undertaken by Botley NeighbourCare (BNC) are listed below. All the activities are available to all residents of the local area and are undertaken for free. Any donations received help offset BNC costs, including reimbursing volunteer drivers for their motoring costs. ## **Personal transport** The core activity of BNC is taking ‘clients’ to medical appointments. On average approximately 100 trips are undertaken per month to all the area hospitals and medical centres. Most clients do give a modest donation, if they are able, but BNC are indebted to our team of volunteers to provide this service. ## **Social contact** **Summary of the main activities undertaken for the** BNC arrange outings to local places of interest or shopping centres. **public benefit in relation to** These trips make use of the Botley minibus and, if oversubscribed, **these objects (include within** additional transport is provided by volunteer’s private cars. **this section the statutory Botley Lunch Club declaration that trustees have** BNC runs and subsidises a Lunch Club in the heart of the village at which **had regard to the guidance** local residents enjoy a good meal and, crucially, the company of others. **issued by the Charity** Those who participate frequently tell us these simple events reduce **Commission on public** loneliness and their feeling of isolation within the community. **benefit) Botley Minibus** In addition to use by BNC while providing social contact for local residents, the minibus is also available for hire on a non-profit making basis. The Botley Minibus can be seen around the village used by various local groups and societies. ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. **TAR** March **2012** 3 Section D Achievements and performance Our main achievement during 2022 was to restart our activities to support **Summary of the main** our clients in the Botley neighbourhood. During the previous 2 years, **achievements of the charity** many of our activities were seriously restricted by the Covid pandemic. In **during the year** addition to ensuring that our clients were able to attend medical appointments, we also started to redress the balance to compensate for the lack of social contact for our clients during the pandemic. Botley NeighbourCare also participated in local village events e.g. Platinum Jubilee celebrations, seniors socials that included voluntary help with promotion, transportation, raffles etc. **TAR** March **2012** 4 ## **Section E Financial review** **Brief statement of the charity’s policy on reserves** The Charity’s policy is to retain 2 years expenditure reserves where possible. The charity has some funds ringfenced by a donor for future replacement of our minibus. **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** The charity’s principal sources of funds are You **may choose** to include additional information, where relevant about: - Local individual donations - Legacy Trust Donations - Local Parish Diocese Donation - the charity’s principal sources of funds (including any fundraising); - Local Parish Authority Grant Funds support our key objectives via - Operational cost running transport and minibus services. - how expenditure has supported the key objectives of the charity; - Social activities for village residents - Volunteer support supplies and equipment - • Publication and awareness activities to promote local awareness of the charity’s services and activities. - investment policy and of the charity’s services and activities. - objectives including any Due to very poor savings returns the charity currently holds all its funds in - ethical investment policy its bank account. Should interest rates improve our policy will be - adopted. reviewed. ## **Section F Other optional information** Unfortunately, during this post-pandemic period, we have noticed a reduction in both the number of volunteers and the time available from our volunteers. We are rebuilding our numbers, but it is expected that some of our activities may have to be scaled down in 2023. To compensate for this possible reduction in activity, we are collaborating with a local social provider (The Dolphin Public House). We use the Dolphin as our lunch club venue and support the very successful outings and events run by the pub that are attended by our clients. ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** J D Spencer Spencer **Full name(s)** John **Position (eg Secretary, Chair,** Chair **etc) Date** 18-Sep-23 **TAR** March **2012** 5 ## BOTLEY NEIGHBOURCARE INCOME & EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31st DECEMBER 2022 |None MiniBus (BNC) Virtual Account|None MiniBus (BNC) Virtual Account|None MiniBus (BNC) Virtual Account|None MiniBus (BNC) Virtual Account|None MiniBus (BNC) Virtual Account|None MiniBus (BNC) Virtual Account|INCOME
£3,150.00
£1,640.00
£246.88
£5,000.00
£10,036.88
TOTAL

Fuel
Tax/Ins
£7,603.97
£2,432.91
£5,407.17
£7,840.08
£5,407.17
£204.12
£62.60
£0.00
£5,673.89
Admin
BNC MiniBus
**021**
Grants/Donations
Rental income
EXPENDITURE
Reserves CFWD
RunningCosts
Misc.
TOTAL
£15,174.72
£0.00
£35,757.21
REPRESENTED B
Held in Lloyds
£20,582.49|Virtual Account (BNCMB)|Virtual Account (BNCMB)|Virtual Account (BNCMB)| |---|---|---|---|---|---|---|---|---|---| |||**2**|**022**
**2**||||**2022**||**2021**| |INCOME
Grants
Other Donations
Misc
Transport Services
EXPENDITURE
Printing, PostStationery
Transport
EquipmentPurchases
SURPLUS / (DEFICIT) F
Telephone& Internet
30th BNCAnniversary
Lunch Club
ComputingExpenses
PremisesExpenses
Catering
Misc.
Medical Transport Service|TOTAL|386.59
£0.00
£0.00
£657.46
£819.73
£107.00
£393.55
£28.00
£228.57
£748.00
£3,927.50|£1,000.00
£3,439.10
£440.00
£3,927.50|**88%**
**69.90%**
**174.84%**
**96%**
**99%**
**143%**|264.50
£215.00
£725.28
£244.60
£210.66
£128.40
£60.70
£327.00
£427.83
£5,000.00|£3,150.00
£1,640.00
£246.88
£5,000.00|£195.37
£1,628.49||£96.23
£309.50| ||||£8,806.60|||£10,036.88|£1,823.86||£405.73| ||TOTAL
s||||||£533.31
£1,028.43
£0.00
£665.22
£0.00
£2,226.96||£134.22
£1,460.68
£0.00
£570.52
£0.00
2,165.42
£| |||R|£7,296.40|||£7,603.97|||| ||OR YEA||||||||| ||||£1,510.20
£7,840.08|||£2,432.91
£5,407.17|-£403.10
£11,635.31||-£1,759.69
£13,395.00| |
REPRESENTED BY:
Cash Float Lunch Club
Creditors
Toal Cash Balance
Reserves Carried Forward
Reserves Brought Forward
Held in Lloyds Current Ac
Lloyds Current Acct 31-12
Cash Float|

c
||||||||| ||||£9,350.28|||£7,840.08|£11,232.21||£11,635.31| ||||£9,350.28
£569.62
£0.00
£0.00|||£5,407.17
£204.12
£62.60
£0.00|£11,232.21
£11,232.21
Y:||| ||||£9,919.90|||£5,673.89|||| ||||||||||| |YE Lloyds Current Account Balance
BNC Net Book Assets (MiniBus)
BNC Debtors
BNC Total Asset Value||||||||||