CHANGING KEY DORSET TRUSTEES ANNUAL REPORT I. January 2023 to 31" December 2023 Charity Registration Number 1197069 CHANGING KEY DORSET ANNUAL REPORT AND FINANCIAL STATEMENTS FOR 1ST JANUARY 2023 TO 31ST DECEMBER 2023 nging cirGums'tanc."
CHANGING KEY DORSET TRUSTEE5 ANNUAL REPORT I'january 2023 to 31" December 2023 CHANGING KEY DORSET CONTENTS Reference and Adrninistrative Details.............................................................................. ............ Trustees, Annual Report............ ........ ..... .. .... Statement of Financial Activity...................................................................................................... Statement of Assets and LIabllleS.................................... .... Notes to the Flnanclal Statements...... .10
CHANGING KEY DORSET TRUSTEES ANNUAL REPORT l January 2023 to 31 December 2023 REFERENCE AND ADMINISTRATIVE DETAILS Charity Name Changing Key Dorset. The charity is not known by any other name. Charity Re8lStration Number 1197069 Period of Financial Year I" January 2023 to 31 December 2023 Principal Address c/0 Dorset Music Service Unit 14, Uplands Industrial Park Blandford Height5 Higher Shaftesbury Lane Blandford Forum Dorset DTII 7UZ Governing Document Constituh'on of Chan8ing Key Dorset122nd November 20211. Object5 of the CharStv To advance education particularly (but not exclusivelyl in relation lo music,. to advance the arts and culture, particularly (but not exclusively), by promoting and facilitating access to performances of music, participation in musical activities and providing acce55 to instrument5, scores and other means of performance and study for such purposes,. and to provide for the recreation of children and young people by providing equipment, facilitie5 and services to them in the interests of social welfare in parhcular (but not exclusively) through providing community music programmes, with the object of improving their conditions of life. Bankers Lloyds Bank plc. 25 Gresham Street, London EC2V 7HN
CHANGING KEY DORSET TRUSTEES ANNUAL REPORT I, January 2023 to 31 December2023 REFERENCE AND ADMINISTRATIVE DETAILS (cont'dl 50licitors to the Trust Bates Wells 10 Queen Street Place, London, EC4R IBE Trustees Hazel Province Ichairl Simone Hannam Peter Guntrip Jay Buckle Clair Mccoll linterim chairl (No exemptionsfrom disclosure) (No trustees ore ucting t7S custodion tru5teesJ Other Trust Personnel Steve Spicer- Clerk independent Examiner
CHANGING KEY DORSET TRUSTEES ANNUAL REPORT I'january 2023 to 31" December 2023 Objectives and Activities Changing Key Dorset Objerts to advance educatr'on particularly (but not exclusively) in relation to music,. to advance the arts and culture, particularly (but not exclusively), by promoting and facilitating access to performances of music. participation in musical activities and providing access to instruments, scores and other means of performance and study for such purposes,. and to provide for the recreation of children and young people by providing equipment, facilities and services to them in the interests of social welfare in particular Ibut not exclusively) through providing community muslc programmes, with the object of improvin8 their condition5 of life. Activlties During the period of this report, the donation of financial assets from the Richard Ely Trust for Young Musicians IRETYMI was received by Changin8 Key Dorset ICKDI allowing the Trustees of CKD to continue the grant giving function Inherited from the RETYM. Structure. Governance and Management Structure: Chair of Trustees Patrons (None currently) At least 3 In total Board of Trustees Administrative support (Currently provided free of char8e by Dorset Muslc Servlcel Governance and Management: Changing Key Dorset ICKDI is a Charitable Incorporated Organisation ICIOI. It5 Trustee5 govern and manage its affairs as stated in the Constitution of Changing Key Dorset122' November 20211- Any decision of the Trustee5 may be taken by means of a re501ution passed by 3 75% majority of those Mernbers voting at a general meeting. Trustees may make decisions by resolution in writing agreed to by all of the Members of the CIO. All decisions are taken by the charity's trustees. Any person who is willing to act as a Trustee, and who would not be disqualified from acting, may be appointed to be a Trustee by a decision of the Trtsstees. The Trustees will make available to each new Trustee. on or before hi5 of her first appointment, a copy of the Constitution and any amendments made to it, and a copy of the CIO'S latest tru5tees' annual report and statement of account5. Dorset Mu51c Service IDMSI, as the lead organisation of Dorset Music Hub lead, currently provides administrative support in kind under the terms of the Memo of Understanding IMOUI- A secretary may be appointed by the Trustee5 for such term, at such remuneration and upon such condits'ons as they may think fit and may be removed by them. CKD is a partner organi5ation of Dorset Music Hub IDMHI. A MOU exists between DMS, as the lead organisation of DMH, and CKD which formalises the relationship between the two organisah'ons. The purposes of the partnership between CKD and DMS are.. A collaboration between CKD and DMS support5 CKD to achieve its goals and optimise the impact of the CIO'S work through 'in-kind' administration and communication support, and by connecting CKD with the
CHANGING KEY DORSET TRUSTEES ANNUAL REPORT I" January 2023 to 31 December 2023 key cultural, education and community partners that will ensure the CIO'S funds can be targeted 3t the children and young people who need it most. The new National Plan for Music Education & Dorset Music Hub's 4-year Inclusion Strategy - working to address inequity of access to a high-quality music education offer for young people who face obstacles acr055 Dorset- aligns with CKD priorities. The principle aims of the partnership outlined in the MOU are.. To support CKD to achieve its organisational 8oals by reaching young people and families most in need of SUPPQrt and to connect with key cultural. education and community groups and enable young people to access additional linancial support. To create collaborative sustainable working arrangements between the Partners to ensure the smooth operation of the Richard Ely Bursary IRE Bursary) gra nts and development of fundraising to support music and creative projects that fullil the objectives of Dorset Music Hub for the duration of the Projecl. To achieve the outcome5 identified in the Project Brief of the MOU. The partnership with DMS provides CKD with: Strong communicatlon Ilnks with all Dorset schools and other music education organisations- including freelance music tutors, independent schoo15 and SEND - settings through both DM H locality networks and Dorset Council Children's Services teams enabling connection with families and young people who face the biggest barriers to music-making. Opportunities to work in partnership with the DMH comrnun5ty on fundraising events and concerts to support the celebration of young people's mu5ic-making and promote CKDIRE Bursary as the local charity to support to boost acce55 to music-making opportunities. Strong working relationships with education professionals across Dorset Council to support best practice in terms of inclusion, co-productr'on and community partnerships. A strong partnership and communication links wlth BCP music hub Soundstorm and music educadon Initiatr'ves acro55 the BCP area of Dorset DMH can support CKD with investment in professional fundraising capaclty as part of the DMH fundraising strategy to secure funds to distribute through support grants IRE Bursary) and project5 Iwider CKD organisationl and develop the sustainability of the organisation, and of Dorset Music Hub partner organisat6ons. The prolile of CKD can be maximised throughout the DMH and Dorset Council communities, through DMH initiatives such a5 Make Music DavlLearn to Play day to b005t fundraising opportunities and connect with regional and national network5 of music education partners to learn from best practice and access a wider range of funtling opportunities. As stated In the MOU, Trustees delegate the day-to-day administration of the charity to DMS. Thi5 'in-kind' provision comprlses: Routine admin support through the DMS Admin Co-ordinator10.5-1 day per weekl to: Proces5 grant applications Manage payment processes and financlal CordS Prepare papers and manage the Trustee and Grant Committee meetings Communicate with applicants and related third parties Co-ordinate CKD communications Additional tasks a5 directed and budgeted for by the Trustees/Chair of the CKD Board such as: Co-ordination of fundraising events, concert5 or activitie5 when working in partnership with DMH partners and Dorset Music Service The CKD-DMS MOU is reviewed on an annual basis.
CHANGING KEY DORSET TRUSTEES ANNUAL REPORT l January 2023 to 31" December 2023 Grant-making Policy Funding awards are nominally grante(I from The Richurd Ely Bursrjry part of the charity's finances. During the period of this report, all funds held by the charity were used to Support the Richord Ely Bursary 50 this distinction is in name only. In allocating grants, the Trustee5 will not discriminate for or against any particular kind of music. Grants are considered on a quarterly cycle based around academic terms,. the application5 received in each application window are considered by the Trustees at their next ordinary meeting and determined in accordance with the Objects of the Charity and the resources available. It 15 the policy of the Trustees not to commit to any individual grant for a period of more that twelve months. Funding award beneficiaries may however apply for a renewal of support on the expiry of a current grant- any such application will be considered on its own merit5 alongside other applications, but the Trustees may take Into account the fact that the applicant has previously received support. All applications, whether for new or renewed grant5, must be supported by an endorsement from an independent referee who has knowledge of the applicant and how funding could benelit them; this referee shr)uld be someone who will not benefit financially from any grant fundin8 awarded. Investments Selectlon Policy The Trustees consider that currently there are inadequate funds for any type of long-term investment. Accordingly. all balances are invested in cash with Lloyd5 Bank PIC which give5 instant access to funds when required via online banking. Publlc benefft The trustees confirm that they have complied with the reqvirements of section 17 of the Charitles Act 2011 and 2022 to have due regard to the public benefit guidance published by the Charity Commission for England and Wales. Achlevements and Performance Changing Key Dorset is a new charity, with its origins in the Richard Ely Trust for Young Musicians IRETYMI. This well. established local charity recently wound down as an organisation after over 20 years of providing fi'nancial assistance to young musician5 across Dorset, Bournemouth, Christchurch and Poole. The RETYM trustees worked in partnership with Dorset Music Hub and the Changing Key Dorset trustees to handover the function of providlng linancial support to young musicians who face barrlers to music education. Dorset Music Service, as the lead organiSaOn of Dorset Music Hub, is working in partnership wlth Changing Key Dorset supplying administrative support. The fundin8 award function of Changing Key Dorset (The Richard Ely 8ursGryl became operational in December 2022, startSn8 Wlth applications exclusively to those students who had previously received grant funding through the Richard Ely Trust for Young Musicians. Four new grant approva15 were approved in this round to cover the students, Autumn Term 2022 c05t5. From Spring Term 2023 onwards, applications were invited from all young musicians across Dorset and the Bournemouth, Christchurch and Poole are35. Applicatlons approved and declined: Appllcatlon Wlndow Autumn Term 2022 Spring Term 2023 Summer Term 2023 Autumn Term 2023- Round i ljulvl Autumn Term 2023- Round 2 (Septl Appllcatlons Received Appllcations Approved Appllcations Declined 18 15 17 13 li 13* .14 were orlglnally recelved but I wa5 Wlthdrawn before the approval process beEan Between December 2022 and October 2023, the Trust had supported 50 individuals by offering new grants to meet the c05t5 of individual music lessons, instrument accessories and membership of ensembles. 8 individuals were also SUPPOrted with the final tranche of payments carried over from the Richard Ely Trust for Young Musicians IRETYMI. There was considerable diversity in the age and ability of those we assisted, ranging from undergraduate music
CHANGING KEY DORSET TRUSTEES ANNUAL REPORT I'january 2023 to 31, December 2023 students to primary-school-age beginners- including some students with social, emotional andlor learning needs. A number of grants were made to Siblings in the Spring Term round of applications but, after reconsideration, multiple grants from one household were only approved by Trustees under exceptional circumstances for subsequent application round5. Changing Key Dorset keeps adminSstrative expenditure to a minimum, with help-in-kind provided by Dorset Music Service IDMS) through Dorset Music Hub. Therefore, the charity directs as much as possible into its core charitable purpose of supporting young musicians. While fundraisinE events will be an important component of Income generation Eoing forwards, there were not any CKD fundraising events in this period. P13ns for future perlod5 The future plan for CKD during the period of thi5 report Was for the charity to continue the grant-giving function inherited from the RETYM and also expand beyond this to secure fundinE for other specific music-makinÉ projects. FINANCIAL REVIEW From 0110112023 to 3111212023 total Income amounted to £96,647.67. This included the transfer of funds from ihe RETYM of £92,637.67 plus £4,010 in donats'ons and a legacy. Bank interest during the period amounted to £0.00. Total expenditure amounted to £9,087.11 which included £7,434.71 in grant award payments, plus payments amounting to £1,638.40 for insurance and solicitors, fee5, and £14 in bank Service charge5. Funds carried forward into January 2024 amounted to £87,553.56. Reserves Pollcy The Trustees w511 determine for each financial year a minimum level at which cash reserves should be maintained,. this ligure might be amended at any time by 5peciflc re501udon. Structure, Governance and Management The governing document of the charity is the Constitution of Changing Key Dorset, dated 22, November 2021. One Trustee is ex officio, and new trustees are appointed by reason of residence, occupatfon, employment or special knowledge at the AGM or othei Trustee meeting. Rev5ew of Malor Rlsks During the period of this report, short-term and long-term risks werè considered low. In addition, the Trust holds Public Liability Policyi Wlth cover of up to £2m for up to 15 events a year, as well as Employers, Professional ond Management liability insurance. No claim has yet been made against this policv. Statement of Trustees, Responslbllltles The Trustees are responsible for preparing the Trustees, Report and the financial statements in accordance with the United Kingdom Accounting Standards Iunited Kingdom Generally Accepted Accounting Practice) and applicable law and regulation5. The law applicable to charities requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the Trust and of the incoming resources and application of resources of the Trust for that period. In preparing the financial statements, Trustees are required to.. select suitable accounting policies and then apply them conslStently- observe the methods and principles in the Charities SORP 2015 IFRS 1021 make judgments and estimates that are reasonable and prudent,. state whether applicable accounting Standards and statements of recommended practice have been followed, subject to any departure disclosed and explained in the financial statements. and prepare the financial statement5 on a going concern basi5 unless It 15 inappropriate to presume that the Trust will continue in operation.
CHANGfNG KEY DORSET TRUSTEES ANNUAL REPORT I" January 2023 to 31" December 2023 The Trustee5 are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the applicable Charities (Accounts and Reports) Regulatt"ons, and the provisions of the trust deed. The Trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. Approved by the Trustee5 on 2911012024 and signed on their behalf by.. Clair Mccoll Acting Treasurer Unrestrlcted Funds Designated Funds Total Funds 2023 Total Funds 2022 Note ome and endowments i Transfer of funds from | RETYM £92,637.67 £0.00 E92,637.67 £0.00 i Donations and Lega¢les lincl. Gift Aid receivedl Charitable Activities Investments £4,010.00 £0.00 £0.00 £0.00 £0.00 £0.00 £4.010.00 £0.00 £0.00 £0.00 £0.00 ', £0.00 Total Income and endowments £96,647.67 £0.00 £96,647.67 £0.00 endlture Bank Scrvice charges RETYM solicitor and i insurance fees Insurance fee5 RaisSn8 Funds I Charitable Activities lincl. l Grants) Total Expenditure £14.1)0 £14.00 £7.00 j £1,308.40 £330.00 £0.00 £1,308.40 £330.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £7,434.71 £9,087.11 £0.00 £0.00 £7,434.71 £9,087.11 £0. £7.00 .1 Net Income / (Expenditure) before transfers £87.560.56 £0.00 ;. £87.560.56 -£7.00 i GainslLosses on Revaluation i of Fixed As5et5 l Net Movement of Fund5 £0.00 £87,560.56 £0.00 £0.00 E87,560.56 £0.00 -£7.00 Reconciliatlon of Funds Totèl Funds brought forward Total Funds carried forward -£7.00 £0.00 -£7.00 £87.553.56 £o.(x) , £87,553.56 £0.00 -£7.00
CHANGING KEY DORSET TRUSTEES ANNUAL REPORT l January 2023 to 31 December 2023 All income ar)d expenditure derive from continuing activities. The charity has no recognised gains or losses for the year other than the results shown above. There are no endowment funds. BALANCE SHEET AS AT 31 DECEMBER 2023 2023 2022 Note Ible Flxed Assets None £0.00 £0.00 i Current A55eis Debtors Cash at Bank £147.50 £0.00 io .£7.00 -£7.CKJ £87,701.06 I Current Liabllities Credltors li £80 908.86 £80 908.86 -£2 302.01 -£2 302.01 Net assets Funds of the Charit ad u5ted for deb or credltors Restricted Fund5 Unrestrlcted Funds £0.00 £0.00 Total Charlt Funds Approved by the Trustees at the Trustees Meeting on 2911012024 and Signed on behalf of the Charity by.. Clair Mccoll (approved via email12911012024 Chair of Tru5tee5 CHANGING KEY DORSET NOTES TO THE FINANCIALSTATEMENTS FOR 1st January 2023 to 315t December 2023 l. Accountlng pollcles 8a5is of Preparation The financial statements have been prepared in actordance with the Accounting and Reporting by Charities.. Statement of Recommended Prachce applicable to charitie5 preparing their accounls in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 leffective l January 20191- (Charitie5 SORP IFRS1021 (second edition- October 20191, the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 and the Charities Act 2011 and 2022. CKD is a Charitable Incorporated Organisation established under Constitution in 2022 and is registered as a charity in England and Wales. The Charity meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical c05t or transaction value unless otherwise stated in the relevant accounting policy note. The account5 are presented in £ sterling.
CHANGING KEY DORSET TRUSTEES ANNUAL REPORT I" January 2023 to 31" December 2023 Going Concern The Trustees consider that there are no material uncertointies about the charity'5 ability to continue as a going concern. Exemption from Preparing a Cash Flow Statement As CKD is not a 'larger charity, as defi.ned in FRS102 (October 20191 a cash flow statement is therefore not included in these financial statements. Fund Accounting Pollcy Unrestricted income funds are general funds that are available for use at the Trustees, discretion in furtherance of the objectives of the charity. Restricted funds are those donated for use in a particular area or for Specific purp05e5, the use of which is restricted to that area or purpose. There are currently no restricted funds. Income and Endowments Income 15 recognlsed where there is endtlement, certainty of receipt and the amount can be measured with sufficient reliability. Expendlture Liabilities are recognised as soon as there is a legal or cOnstrucve ObligaOn committing the charity to the expenditure. All exper)diture 15 accounted for on a payments basis and has been classified under headings that aggregate all costs related to thi5 categorv. Expenditure on Raising Funds includes all costs associated with fund raising. Expenditure on Charitable Activities comprises those costs incurred by the charity in the delivery of it5 activities and services lor its beneficiaries. It include5 both costs that can be allocated directly to such activities and those tosts of an indirect nature necessary to support them e.g. insurance. In accordance with FR5102 Ioctober 20191, this heading also includes Governance Cosl5, including the c05t5 Qf insurance, bank charges and legal advice to Trustees on governance or constitutional matters. Taxatlon As a registered charity, the Trust 15 generally exempt from income tax and capital gains tax, but not from value added tax IVATI. Irrecoverable VAT is included in the cost of the item to which it relates. l. Tangible Fixed Assets The Trust does not hold any tan8ible lixed assets. 2. Donations, Legacles and Bank Transfers Total donation5 received between 01101/2023 and 3111212023 amounted to £4,010.00. 3. Income from Charltable Activities There wa5 no income from Charitable Activitie5 between 0110112023 and 3111212023. 4. Inveslment Income No investment income was received in between 01/0112023 and 3111212023. 5. Donated Goods, Facilitie5 or Service5 CKD received administrative support 'in-kind' from DMS throughout the period of this report as per the partnership formalised through the CKD-DMS MOU. 6. Trustees, Remuneration and Expenses No trustees received any remuneration or were reimbursed any expenses between 01101/2023 and 3111212023. 7. Expenditure on Raising Funds
CHAN6ING KEY DORSET TRUrEE5 ANNUAL REPORT I'january 2023 to 31 December 2023 There was no expenditure on raising funds between 0110112023 and 3111212023. 8. Expenditure on Charitable Activities Total expenditure on charitable activities amounted to £0.00 between 0110112023 and 3111212023. 9. Debtors HMRC.. Unclaimed Gift Aid on donations. Donations where Glft Aid could be applied totalled f 590.00 so CKD is entitled to clalm £147.50 in Gift Aid from HMRC. 10. Cash at Bank Lloyds Bank Current Account £87,553.56 Total Cash at Bank at 31, December 2023 £87,553.56 Total Cash at Bank dt 31 December 2022 -£7.00 11. Credltors Liabilities at 3111212023 amounted to £6,792.20 which were the amount of funds allocated for grants awarded but still to be paid. A full list of grants awarded and payment5 made is held by the Trustees. 12. Related Partfe5 Controlllng Entity The charity is controlled by the Trustee5. There were no related party transactsons between 0110112023 and 3111212023.
Independent Examine3 Report to thè Trusteas of Changing Key Dorsgt I report to the charity trustees on my examination of the accounts of the charity for the year ended 31 D8cember 2023, which are set out on pages 8 to 12. Responslbllltlo8 and basls of report As the charity's trustees you are responsible for the preparation of the accounts in accordance with the requirèments of the Charities Acts 2011 incorporating changes made in the Charities Act 2022 {'the A¢t'). I report Sn respect of my examination of the ¢harity'S accounts Carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145{5)(bl of the Act. Independent examlnevs statemont I hav8 completed my examination. I confirrn that no material matters have come to my attention in connection with the examination giving me cause to believ8 that in any material respect.. 1. accounting records were not kept In respect of the charity as required by section 130 of the Charities Act; or 2. the accounts do not accord wilh the a¢untIng records,. or 3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view, which is not a matter Considered as part of an independent examination. I have no concerns and have come across no other matters connection with the examination to which attention should be drawn in this report in order lo enable a proper understandln the accounts to be reached. Signed: Date.. lo ( IzDz6