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2025-03-31-accounts

CHARITY NUMBER: 1197067

TRUSTEES ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2025

THE MEMORY BOX FOUNDATION TRUSTEES ANNUAL REPORT - YEAR ENDED 31 MARCH 2025

Introduction

The Trustees present their report and unaudited financial statements for the year ended 31 March 2025.

The legal and administrative information set out on below forms part of this report. The financial statements comply with current statutory requirements, the CIO’s governing constitution, the requirements of the Charities Act 2011 and the Charities SORP (FRS 102).

Reference and Administrative Details

The CIO registered with the Charity Commission in England and Wales on 13[th] December 2021 and commenced operation on 1 March 2022.

The CIO was established under a governing constitution, which established the objects and powers of the CIO.

Registered Charity Number 1197067 Principal / Registered Address Unit 310 Solent Business Centre 343 Millbrook Road West Southampton Hampshire SO15 0HW Trustees during the year and to date Mr Michael C Hodson (Chair) Ms Tracey Cotterill (Safeguarding Lead) Mrs Della Osborne Bankers Metro Bank Southampton City Branch Above Bar Street City Centre Southampton SO15 1QD Accountants Vivien White Rowles Accountancy Services Ltd Unit 104 Solent Business Centre 343 Millbrook Road West Southampton Hampshire SO15 0HW

THE MEMORY BOX FOUNDATION TRUSTEES ANNUAL REPORT - YEAR ENDED 31 MARCH 2025

1. Structure Governance and Management Appointment

1.1 Background

The Memory Box Foundation was established as an independent, not-for-profit CIO in December 2021 as a legacy charity of The Wessex Heritage Trust (1015271), with the operation of its flagship project, The Memory Box for People Living with Dementia, being transferred in March 2022. At March 2024 we had 1.8 full time paid member of staff, which reduced to 1.0 staff member in October 2024. Our Head of Charity Services has a background in education, museums and reminiscence projects, whilst our Project Co-ordinator had 20+ years’ experience of working with the elderly and vulnerable.

We have a Board of three Trustees who meet a minimum of three times a year, and bring the following supportive skills:

All trustees are expected to complete Safeguard training as part of their induction.

1.2 Retirement and Training of the Trustees

We have experienced one Trustee appointment this year, Mrs Della Osborne, following the resignation of Mr Philip Grant due to personal commitments. We are currently stable with our minimum of three trustees and hope to recruit one new trustee in the future.

1.3 Risk management

The Trustees are currently establishing a process for reviewing the key risks facing the charity and for ensuring that actions are taken to manage those risks. The Trustees have considered the major risks to which the charity is exposed, as set out in these reports, and are satisfied that systems and procedures are in place to manage those risks or that action is being taken to establish such systems and procedures.

1.4 Governance of the Charity

A two-year strategic plan has been drawn up and includes short term objectives.

2. Objectives of the Charity

2.1 Our Charitable Aims

For the public benefit of persons located in the UK, but primarily in Hampshire, Dorset and Wiltshire, to advance the education and assist in the relief and improvement of health of those with mental health issues, dementia, or experiencing isolation or loneliness.

The Trustees have all been informed of the guidance issued by the Charities Commission on public benefit.

THE MEMORY BOX FOUNDATION TRUSTEES ANNUAL REPORT - YEAR ENDED 31 MARCH 2025

2.2 Our Objective

To improve the wellbeing of the Foundation’s beneficiaries and supporting them to live and age well through innovative projects involving social and local heritage interactions.

2.3 Our Vision

Together, we will support individuals and their communities to bring memories home by providing:

3. Achievements and Performance

The main activities that the Foundation provides in relation to those purposes for the public benefit are:

During this reporting period the Memory Box Foundation has provided 21 care settings with reminiscence resources on a monthly basis under the Memory Box Project. Facilitated public reminiscence sessions under the Memories, Tea and Me Project have taken place in 21 locations including public libraries, Dementia Support Groups, day care settings, residential care homes, church groups, the University Hospital Southampton, a community VE Day celebration on behalf of the Cardo Group and an intergenerational project on behalf of Basingstoke and Deane Borough Council.

We have trained 14 staff from care homes and day care providers, 8 students from the University of Winchester, 42 students from Queen Mary College, Basingstoke and 6 students from Thornden School, Otterbourne, in dementia awareness and reminiscence facilitation. The University students completed this as a placement for a module in professional development and communication skills; QMC students took part in the Basingstoke 50[th] Anniversary Project and Thorden School students took part in an Inside Out Garden Project at Brendoncare Otterbourne Hill Care Home. Our partnerships with both the University of Winchester and Queen Mary College are ongoing and we will be engaging with new cohorts in early 2026, funded by the University and Basingstoke and Deane Borough Council respectively.

One hundred and twenty activity magazines written by the staff have been distributed each month. This is a lower number than previous years due to printing costs. However, each of our loan boxes now contain a related magazine to supplement the reminiscence resources we provide.

THE MEMORY BOX FOUNDATION TRUSTEES ANNUAL REPORT - YEAR ENDED 31 MARCH 2025

The Foundation has engaged with 20 pre-school children aged 3 and 4 years old through the Dementia Picture Pals project. This was carried out at Bright Horizons Nursery, North Baddesley to support their desire to become a greater part of the local community and linked them up with Knights Grove Care Home. The children now visit the Home twice a week and also welcome the Home residents to their setting.

The Reminisce with Me project trained 16 Squirrel Scouts, 4 Explorer Scouts and 3 Adult Scout Leaders, culminating a reminiscence session held at Wilton Manor Care Home in Southampton.

Throughout the year the following working partnerships have been established or maintained:

4. Financial Review

4.1 The Charity has grown substantially during the year, but still requires more external funding to be selfsustaining. This poses the principal risk for the Charity as funding from the charitable funding sector is become more difficult to obtain. Fundraising activities at a local level have not been a major focus for the Charity, and therefore greater application needs to be made on creating income from a more diverse range of local funding sources and activities, together with working in partnership with other organisations.

The charity’s principal sources of funds are:

4.2 Reserves Policy

The Charity has been substantially supported by an individual philanthropic supporter. One month of reserves are held at present and the trustees hope to see this continue to grow in the coming year.

THE MEMORY BOX FOUNDATION TRUSTEES ANNUAL REPORT - YEAR ENDED 31 MARCH 2023

4.3 Statement of Responsibilities of the Trustees

The trustees are responsible for preparing the Annual Report and the financial statements in accordance with the applicable law and the United Kingdom Generally Accepted Accounting Practice (UK GAAP).

The Charities Act requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity at the end of the year and of the surplus or deficiency for the year then ended.

In preparing those financial statements, the Trustees are required to:

• select suitable accounting policies and then apply them consistently

• make judgements and estimates that are reasonable and prudent

• state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; and

• prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation

The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011. The Trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Approved by the trustees and signed on their behalf by

Michael C Hodson

Chair of Trustees

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2025

(Including Income and Expenditure Account)

Unrestricted Restricted Total
Funds Funds 2025
£ £ £
INCOME
Donations and legacies 35,797 2,044 37,841
Charitable activities 0 200 200
TOTAL INCOME 35,797 2,244 38,041
EXPENDITURE
Direct Charitable Expenditure 496 1,835 2,331
Employee Costs 22,838 22,838 45,676
Premises Costs 6,307 0 6,307
Admin Costs 7,994 0 7,994
Professional Fees 420 0 420
TOTAL EXPENDITURE 38,055 24,673 62,728
NET INCOME FOR THE YEAR -2,258 -22,429 -24,687

The Statement of Financial Activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature
Full name
Position
Date
Michael C Hodson
Chair of Trustees
05 January 2026

CHARITY COMMISSION FOR ENGLAND AND WALES Receipts and payments accounts CC16a For the period from To 01ffj412024 3110312025 Section A Receipts and payments Unrest¥icted funds Restri¢ied funds Endowment funds Total funds Last year the n&arost to the néarè8t £ to the neAf@$t £ to the nearest £ ttslhg nqar¢sl t A1 Receipts 35.797 2,044 2DO 37,841 200 100,826 Sub total fGross income for ARJ 35.797 2,244 38,041 100A26 A2 A$$et and investment $ale$, (see tablel. Sub total Total receipts 35,797 2,244 31,041 100,828 A3 Paymonts Oireci Ch3fil8Ole Exp¥ndilur9 Employèe Costs Premisp.s Costs Adrnin Cosis Professional lees 496 22,838 6,307 1.83$ 22.838 2,331 45.676 6.307 7,994 420 1,644 57,290 6.375 7.486 420 420 Sub total 38.055 24673 62,728 73,215 A4 Asset and investment purchases, (see tablel Sub total Total payments 38,055 24,673 62.728 73,215 Net of receipts/(paymentsJ AS Transfers between funds A6 Cash funds last year end Cash funds this year end 2,258 19,511 24.693 2,924 22,429 19,511 2,918 24,687 27,611 27.61 t 2,924 27,611 CCXX Rl accounts ISSI 0510112026

Section B Statement of assets and liabilities at the end of the period Unrestrlcled funds to n•artsi£ Restricte funds to n•aresl£ Endowment fund$ Categories Details to nearest E 81 Cash funds 8ank 2,924 Total ¢ash funds 2,924 b•larrA¥wih r￿￿pts paym8Trt5 0￿11%￿} Unrestricl8d funds to ne3r¢5t£ Restricted fund5 to neares1£ Endowment funds to neare8t£ Details Fund to whlch Issel bolo Curr•nt ¥alue Details Cost loptionall B3 Inve$tm8nt assets Fund to which asset belon Currqnt valu¢ Detalls Costl¢ptyonall 84 A5set$ retained for the charity's own use Fvnij to %Yhlch i•la¢•$ Amouni due Whèn due Oetails PAVE B5 Liabilities 724 P8nsion 157 Signe(I by onÈ or two trustee5 on behalf of all th8 trustees Dale ol roval Si9naiure Print Name CCXX R2 accovnt51551 0510112026

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Raport to the trustees Chanlv N.- Th8 Memory Box Foundation On accounls for the year ended 31st March 25 Charity no (if any) 1197067 Sot out on pages I report to the trustees on my examination of the accounts of the above charity for the yèar 8nd8d 3110312025. Responslbilities and basls of report As the charitys trustees, you ar8 responsible for the preparation of the accounts in accordanc4 with the requirem8nts of the Charities Act 2011. I report in respect of my examination of the Trust's accounts ¢8rried out under sedion 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Indepondent I have completed my examination. I confinn that no material matters have oxamlner's statement ¢om8 to my attention in connection with the examination which gives me cause to b81i8ve thal in. any materhal r8spect: I have no concerns and have come across no other matters in connedion with the examination to which attention should be drawn in this report in order lo enable a proper understanding of lh8 accounts to be raach8d. Slgned: Date: lilzr Name: its) LoJE-t ir£ Relevant professlonal qualificallon(s) or body (if any)". , mAir Address: IS OtKJ. Section B Disclosure Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts". dir6ctions and guidance for examiners).