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2023-04-01-accounts

CHARITY NUMBER: 1197067

TRUSTEES ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2023

THE MEMORY BOX FOUNDATION TRUSTEES ANNUAL REPORT - YEAR ENDED 31 MARCH 2023

Introduction

The Trustees present their report and unaudited financial statements for the year ended 31 March 2023.

The legal and administrative information set out on below forms part of this report. The financial statements comply with current statutory requirements, the CIO’s governing constitution, the requirements of the Charities Act 2011 and the Charities SORP (FRS 102).

Reference and Administrative Details

The CIO registered with the Charity Commission in England and Wales on 13[TH] December 2021 and commenced operation on 1 March 2022.

The CIO was established under a governing constitution, which established the objects and powers of the CIO.

Registered Charity Number 1197067 Principal / Registered Address Unit 317 Solent Business Centre 343 Millbrook Road West Southampton Hampshire SO15 0HW Trustees during the year and to date Mr Michael C Hodson (Chair) Ms Lauren S Tompkins (13.12.2021 – 15.02.2023) Ms Tracey Cotterill (Safeguarding Lead) Mrs Natalie Bale (15.02.2023) Bankers Metro Bank Southampton City Branch Above Bar Street City Centre Southampton SO15 1QD Accountants Vivien White Rowles Accountancy Services Ltd Unit 104 Solent Business Centre 343 Millbrook Road West Southampton Hampshire SO15 0HW

THE MEMORY BOX FOUNDATION TRUSTEES ANNUAL REPORT - YEAR ENDED 31 MARCH 2023

1. Structure Governance and Management Appointment

1.1 Background

The Memory Box Foundation was established as an independent, not-for-profit CIO in December 2021 as a legacy charity of The Wessex Heritage Trust (1015271), with the operation of its flagship project, The Memory Box for People Living with Dementia, being transferred in March 2022. We currently have 1.8 full time paid members of staff. Our Head of Charity Services has a background in education, museums and reminiscence projects, whilst our Project Co-ordinator has 20+ years’ experience of working with the elderly and vulnerable.

We have a Board of three Trustees who meet a minimum of three times a year, and bring the following supportive skills:

All trustees are expected to complete Safeguard training as part of their induction.

1.2 Retirement and Training of the Trustees

We have experienced one Trustee appointment, Mrs Natalie Bale, this year following the resignation of Ms Lauren Tompkins as a result of her becoming a paid member of staff. We are currently stable with our minimum of three trustees and hope to recruit one new trustee in the future.

1.3 Risk management

The Trustees are currently establishing a process for reviewing the key risks facing the charity and for ensuring that actions are taken to manage those risks. The Trustees have considered the major risks to which the charity is exposed, as set out in these reports, and are satisfied that systems and procedures are in place to manage those risks or that action is being taken to establish such systems and procedures.

1.4 Governance of the Charity

A two-year strategic plan has been drawn up and includes short term objectives.

2. Objectives of the Charity

2.1 Our Charitable Aims

For the public benefit of persons located in the UK, but primarily in Hampshire, Dorset and Wiltshire, to advance the education and assist in the relief and improvement of health of those with mental health issues, dementia, or experiencing isolation or loneliness.

The Trustees have all been informed of the guidance issued by the Charities Commission on public benefit.

THE MEMORY BOX FOUNDATION TRUSTEES ANNUAL REPORT - YEAR ENDED 31 MARCH 2023

2.2 Our Objective

To improve the wellbeing of the Foundation’s beneficiaries and supporting them to live and age well through innovative projects involving social and local heritage interactions.

2.3 Our Vision

Together, we will support individuals and their communities to bring memories home by providing:

3. Achievements and Performance

The main activities that the Foundation provides in relation to those purposes for the public benefit are:

In March 2022 the Memory Box Foundation provided seven care settings with reminiscence resources on a monthly basis under the Memory Box Project and ran two public reminiscence sessions in Hampshire libraries under the Memories, Tea and Me Project. By the end of March 2023, these figures had increased to 22 care homes and 10 public sessions, 5 of which were in designated warm spaces during the winter months.

We have trained 35 staff from care homes and seven students from the University of Winchester in dementia awareness and reminiscence facilitation. The students completed this as a placement for a module in professional development and communication skills. This has allowed us to form an ongoing partnership with the University and we will be engaging with a new cohort in early 2024.

Two hundred activity magazines written by the staff were distributed each month. This has risen to 350 per month by the end of the reporting period.

The Foundation has engaged with 76 young people aged between 4 and 25 years through the three intergenerational projects listed above. This included completing one sensory reminiscence garden and providing dementia awareness training in preparation for a second garden project.

THE MEMORY BOX FOUNDATION TRUSTEES ANNUAL REPORT - YEAR ENDED 31 MARCH 2023

Throughout the year the following working partnerships have been established:

4. Financial Review

4.1 The Charity has grown substantially during the year, but still requires more external funding to be selfsustaining. This poses the principal risk for the Charity as funding from the charitable funding sector is become more difficult to obtain. Fundraising activities at a local level have not been a major focus for the Charity, and therefore greater application needs to be made on creating income from a more diverse range of local funding sources and activities, together with working in partnership with other organisations.

The charity’s principal sources of funds are:

4.2 Reserves Policy

The Charity has been substantially supported by an individual philanthropic supporter. No reserves are held at present due to being in the first year of operation. The trustees hope to see this improve in the coming year.

4.3 Statement of Responsibilities of the Trustees

The trustees are responsible for preparing the Annual Report and the financial statements in accordance with the applicable law and the United Kingdom Generally Accepted Accounting Practice (UK GAAP).

The Charities Act requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity at the end of the year and of the surplus or deficiency for the year then ended.

In preparing those financial statements, the Trustees are required to:

THE MEMORY BOX FOUNDATION TRUSTEES ANNUAL REPORT - YEAR ENDED 31 MARCH 2023

• prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation

The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011. The Trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Approved by the trustees and signed on their behalf by

Michael C Hodson

Chair of Trustees

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2023

(Including Income and Expenditure Account)




INCOME
Donations and legacies

Charitable activities

TOTAL INCOME

EXPENDITURE
Direct Charitable Expenditure

Employee Costs

Premises Costs

Admin Costs

TOTAL EXPENDITURE

NET OUTGOINGS FOR THE YEAR		 Restricted
Unrestricted Total
Funds
Funds
2023
£
£
£
19,558 59,056 78,623
1,965
1,965
19,558 61,021 80,579
401
104
505
13,676
52,927
66,603
524
6,850 7,374
3,492
975 4,467
18,093 60,85 78949
1,465 165 1,630

The Statement of Financial Activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature
Full name
Position
Date
Michael C Hodson
Chair of Trustees
12.12.2023

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The Memory Box Foundation 1197067
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Receipts and payments accounts

CC16a

For the period Period start date Period end date To from 01/04/2022 31/03/2023

Section A Receipts and payments Section A Receipts and payments
A1 Receipts Unrestricted
funds
to the nearest £
61,021
-
-
-
-
-
-
-
61,021
-
-
-
61,021
104
52,927
6,850
975
-
-
-
-
-
60,856
-
-
-
60,856
165
-
-
165		 Restricted
funds
to the nearest £
19,558
-
-
-
-
-
-
-
19,558
-
-
-
19,558
401
13,676
524
3,492
-
-
-
-
-
18,093
-
-
-
18,093
1,465
-
-
1,465		 Endowment
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Total funds
to the nearest £
80,579
-
-
-
-
-
-
-
80,579
-
-
-
80,579
505
66,603
7,374
4,467
-
-
-
-
-
78,949
-
-
-
78,949
1,630		 Last year
to the nearest £
Donations and legacies 61,021 -
- -
- -
- -
- -
- -
- -
- -
Sub total(Gross income for
AR)		 61,021 -
A2 Asset and investment sales,
(see table).
-
- -
Sub total - -
Total receipts
A3 Payments
-
Direct Charitable Expenditure 104 -
Employee Costs 52,927 -
Premises Costs 6,850 -
Admin Costs 975 -
- -
- -
- -
- -
- -
**Sub total ** 60,856 -
A4 Asset and investment
purchases, (see table)
-
-
**Sub total ** - -
Total payments
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end
-
165 1,465 - 1,630 -
- - - - -
- - - - -
165 1,465 - 1,630 -

05/12/2023

CCXX R1 accounts (SS)

1

Section B Statement of assets and liabilities at the end of the period

Categories
Signed by one or two trustees on
behalf of all the trustees
B1 Cash funds
B2 Other monetary assets
B4 Assets retained for the
charity’s own use
B5 Liabilities
B3 Investment assets
 Signature
Bank
Details
Total cash funds
(agree balances with receipts and payments
account(s))
Details
Details
Details
Details
 Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
165
1,465
-
-
-
-
165
1,465
OK
OK
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
-
-
-
-
-
-
-
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
-
-
-
-
Fund to which
liability relates
Amount due
(optional)
-
-
-
-
-
Print Name		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
-
-
-
-
When due
(optional)
Date of
approval

05/12/2023

CCXX R2 accounts (SS)

2

(HARITY COMMISSION Independent examiner's report on the I FOR ENGLANO ANO WALES accounts Section A Independent Examiner's Report Report to the trustees The Memory Box Foundation On accounts for the year 31$1 March 2023 ended Charity no lif any) 1197067 Set out on pages I report to the trustees on my examination ofthe accounts of the above charity {"the Trust'l for the year ended Responsibilities and basis of report As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 {"the Art") I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Chanty Commission under section 145151(b} of the Act Independent I have compleled my examination. I confirm that no material matters have examiner's statement come lo my attention in connection with the examination (other than that disclosed below "I which gives me cause to believe thal in, any matenal respect.. the accounting records were not kept in accordance with se¢tion 130 of the Charities Act, or the accounts did not accord with the accounting records., or the accounts did not comply with the applicable requirements Con￿rning the form and content of accounts set out in the Charities {Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in Connection with the examination lo which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply. Signed: LfLaao Datè: 20111123 Name: Vivien White Relevant professional | qualificationls) or body {if any): Address: Unil 104 Solent Business Centre Millbrook Road Vvest IER Oct 2018

Southampton S040 3NT Section B Disclosure Only complete if the examiner needs to highlight material matters of concern {see CC32, Independent examination of charity accounts.. directions and guidance for examiners}. Give here brief details of any items that the examiner wishes to disclose. IER Oct 2018