BISHOP AUCKLAND THEATRE SOCIETY (CIO) 1197045
TRUSTEE’S REPORT 2023/24
secretary@bishopaucklandtheatresociety.co.uk
8 Sailsbury Place Bishop Auckland Co. Durham DL14 7NB
This document covers the period of:
19 July 2023
18 July 2024
– Our Trustees (2023 2024)
Emma Westwood-Fulcher Chair Matthew Harper Secretary & Vice Chair Josh Railton Treasurer Brenna Finn Publicity Manager Sharon Cook Charity & Fundraising Officer Judith Taylor Box Office Manager Kayleigh Wood Safeguarding Officer
All trustees have served for the whole reporting period.
The Aims & Objectives of Bishop Auckland Theatre Society
Our aim continues to be: For the public appreciation of the arts, in particular the art of communitybased theatre by providing training in theatrical skills and staging a variety of theatrical works in and around Bishop Auckland.
Achieving Our Aims in 2023/24
In this reporting period, we continued to produce strong and well received performances:
-
Little Shop Of Horrors, directed by Emma Westwood
-
Rapunzel, written and directed by member, Graham Rispin
-
Two murder mysteries, both were written and directed by member Charley Stamp
Through NODA we were lucky enough to be nominated for:
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Best Musical – 9 To 5: The Musical
-
Best Actor – Adam May – Seymour in Little Shop Of Horrors.
A Note About Assets
In this reporting period, after a discussion with the Charity Commission on 19.05.25, the money we held before becoming a charity will be added as an asset. The amount added as an asset is, to the nearest pound: £12,202.
BISHOP AUCKLAND THEATRE SOCIETY
AGM 2024: FINANCIAL REPORT
FOR THE PERIOD OF 20[TH] JULY 2023 TO 19[TH] JULY 2024
Written By: Josh Railton, Treasurer | C onfirmed By: Sharon Cook, Committee Appointed Auditor
For your information:
Our financial year is 20[th] July – 19[th] July which differs from our society year (AGM to AGM) as these are our reporting dates for the Charity Commission.
For the purpose of compiling the AGM report, reimbursements were stopped on 28.06.24.
The only known exception to this was our standing order for our storage unit that is withdrawn from our account on the first business day of July. This is £80.00.
There are 6 misplaced receipts totalling £199.84. However, one of the missing receipts was fully refunded by the seller, for £94.32.
The Headline:
On 20[th] July 2023, we had a balance of: £19.801.69.
On 1[st] July 2024, we had a balance of: £20,104.43.
In this financial period, we made a total profit of £301.74.
The Overall Production Breakdown:
Murder Mystery November 2023 +£1078.36 Rapunzel January 2024 +3,648.97 Murder Mystery April 2024 +£572.59 Little Shop Of Horrors May 2024 -£3,205.44 Abigails Party* Cancelled -£316.80
* Little Shop Of Horrors still has two known outstanding invoices that will be reimbursed in the next financial year – Mic Hire & MTI Royalties.
The Overall Administration of the Society: -£1,472.94
| PRODUCTION BREAKDOWN: MURDER MYSTERY (NOVEMBER 2023) | PRODUCTION BREAKDOWN: MURDER MYSTERY (NOVEMBER 2023) |
|---|---|
| Total Income | £1,103.88 |
| Total Expenditure | -£25.52 |
| Prizes | -£25.52 |
| Total: | £1,078.36 |
| PRODUCTION BREAKDOWN: RAPUNZEL | |
|---|---|
| Total Income | £7,304.32 |
| Ticket Sales, Merch, Rafe, Programmes & Donatons,and Programme Adverts |
£6767.25 |
| Refunded Items & Returned Deposits | £537.07 |
| Total Expenditure | -£3,655.35 |
| Costumes | -£814.90 |
| Van Hire | -£787.43 |
| Props & Scenery | -£682.18 |
| Mic Hire | -£672.00 |
| FOH: Programmes & Merch | -£582.24 |
| Thank You Gifs | -£116.60 |
| Total: | £3,648.97 |
Please note: that whilst Rapunzel made a nice proft, we were not charged for the use of the Town Hall on this occasion.
| PRODUCTION BREAKDOWN: MURDER MYSTERY (APRIL 2024) | PRODUCTION BREAKDOWN: MURDER MYSTERY (APRIL 2024) |
|---|---|
| Total Income | £592.59 |
| Total Expenses | -£22.00 |
| Prizes | -£22.00 |
| Total: | £572.59 |
| PRODUCTION BREAKDOWN: LITTLE SHOP OF HORRORS | PRODUCTION BREAKDOWN: LITTLE SHOP OF HORRORS |
|---|---|
| Total Income | £5,552.65 |
| Ticket Sales, Merch, Rafe, Programmes & Donatons |
£5203.65 |
| Refunded Items & Returned Deposits | £349.00 |
| Online Ticket Rafe | £2.00 |
| Total Expenditure | -£-8758.09 |
| Venue Hire | -£4,716.00 |
| Props & Scenery | -£1,250.78 |
| Van Hire | -£766.70 |
| Costumes | -£572.21 |
| FOH: Programmes & Merch | -£512.21 |
| Rights & Books | -£500.00 |
| Technical | -£189.59 |
| Social Fund (Afer Show Party) | -£151.38 |
| Returned Script Deposits | -£50.00 |
| Thank You Gifs | -£42.00 |
| Online Publicity | -£7.22 |
| Total: | -£3,205.44 |
Please note that there are still invoices known to be received for this production. These costs are expected to be in the region of £1350, making the total loss nearer to £4500.00.
| PRODUCTION BREAKDOWN: ABIGAIL’S PARTY (CANCELLED) | PRODUCTION BREAKDOWN: ABIGAIL’S PARTY (CANCELLED) |
|---|---|
| Total Income | £0.00 |
| Total Expenses | -£316.80 |
| Rights | -£316.80 |
| Total: | -£316.80 |
| ADMINISTRATION BREAKDOWN | |
|---|---|
| Total Income | £571.00 |
| Membership Subs | £571.00 |
| Total Expenses | -£2,043.94 |
| Storage Unit | -£960.00 |
| Sewing Machine | -£288.90 |
| Insurance | -£267.08 |
| Website Upkeep (for 2 – 3 years) | -£232.78 |
| NODA Membership | -£199.00 |
| Statonary | -£48.18 |
| Storage Boxes | -£48.00 |
| Total: | -£1,472.94 |