## **ANNUAL REPORTS AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST DECEMBER 2023** ## **VALE OF YORK** ## **ATHLETIC COMMUNITY** (Charitable Incorporated Organisation) **CHARITY REGISTRATION No: 1197044** Castle View Accounting Ltd Ground Floor Offices 53 High Street Arundel West Sussex BN18 9AJ 1 ## **VALE OF YORK ATHLETIC COMMUNITY** (Charitable Incorporated Organisation) ## **CONTENTS** |Page 3|Legal and Administrative Information| |---|---| |Pages 4 to 5|Trustees' Report| |Page 6|Statement of Financial Activities| |Page 7|Balance Sheet| |Pages 8 to 15|Notes to the Financial Statements| |Page 16|Independent Examiner's Report| 2 ## **VALE OF YORK ATHLETIC COMMUNITY** (Charitable Incorporated Organisation) ## **LEGAL AND ADMINISTRATIVE INFORMATION** **CHARITY NUMBER** 1197044 **DATE OF REGISTRATION** 10th December 2021 **START OF FINANCIAL YEAR** 1st January 2023 **END OF FINANCIAL YEAR** 31st December 2023 **TRUSTEES AT 31ST DECEMBER 2023** Dr Ian Martin Neil Musgrove Beverley Horsfield Donaldina Ryan **LEGAL STATUS** Charitable Incorporated Organisation **GOVERNING INSTRUMENT** CIO - Foundation Registered 10th December 2021 ## **OBJECTS** The advancement of amateur sport by providing facilities for athletics and healthy recreation in a friendly, safe environment which is for the benefit of children and adults inn Selby, York and the surrounding area. **CORRESPONDENCE ADDRESS** 57 Leeds Road Selby YO8 4HU **PRIMARY BANKERS** National Westminster Plc 250 Bishopgate London EC2M 4AA **INDEPENDENT EXAMINERS** Castle View Accounting Ltd Ground Floor Offices 53 High Street Arundel West Sussex BN18 9AJ 3 ## **VALE OF YORK ATHLETIC COMMUNITY** (Charitable Incorporated Organisation) ## **TRUSTEES' REPORT** ## **FOR THE YEAR ENDED 31ST DECEMBER 2023** ## **Objectives and Activities** ## **Summary of the Purposes of the Charity** The advancement of amateur sport, by providing facilities for athletics and healthy recreation in a friendly, safe environment which is for the benefit of children and adults in Selby, York and the surrounding area. ## **Summary of the Main Activities** Provide athletics and running based groups and activity sessions according to a seasonal timetable. Provide coaching in both athletics and running for competitive and non-competitive members. Support those who may not otherwise be able to engage in athletics due to financial constraints to train and compete. Provide equipment resources and locations in which and with which to enable participation in athletics and running activities. Engage with the broader community (non members) to provide diversionary sports based activity and access to activities via social prescribing from local primary care services and community events. ## **Achievements and Performance** ## **Summary of the Main Achievements** Run weekly athletics and running based groups and activity sessions according to a seasonal timetable. Provide coaching in both athletics and running for competitive and non competitive members. Support those who may not otherwise be able to engage in athletics due to financial constraints to train and compete. Provide equipment resources and locations in which and with which participate in athletics and running activities. Engage with the broader community (non members) to provide diversionary sports based activity and access to activities via social prescribing from local primary care services. A trustee has become regional chair of the EA. We continue to make progress with the planning aspect of developing a dedicated compact athletics facility. We have identified and agreed (in principle) to a peppercorn rent on 3 acre site adjoining the development envelope of Selby town. Planning application for a COU to function F2 has been submitted to North Yorkshire Council this has been with the council for over a year. We continue to spend time and effort and have had to spend charitable funds on surveys. We have grown the charity since inception in 2021 and have a waiting list for children’s places as we are at capacity for under 18’s section. We have run leaders, coaches, coaching assistants and funetics leaders. We are in the process of expanding our membership and have increased our coaching capacity to bring children in o the club from our waiting list. We will have five coaches available to regularly coach under 18’s. We have secured some athletics provision from York to enable our young competitive athletes the opportunity to use dedicated facilities and enable them to better reach their potential (in the absence of any local athletics facilities). ## **Financial Review** The Charity has received total incoming resources of £18,926 and total resources expended were £18,644, which generated net surplus of £282 for the financial period ended 31st December 2023. The reserves policy ensures we have sufficient funds to cover both future running and unexpected costs. This is set to £5,000. ## **Structure, Governance and Management** ## **Trustee Selection Methods** Appointment of charity trustees (1) Apart from the first charity trustees, every trustee must be appointed by a resolution passed at a properly convened meeting of the charity trustees. (2) In selecting individuals for appointment as charity trustees, the charity trustees must have regard to the skills, knowledge and experience needed for the effective administration of the CIO. 4 VALE OF YORK ATHLEfic COMMUNITY TRUSTEEY REPOFrr (Contlnu•d) FOR THE YEAR EIIDED 31ST DECEIABER2023 Th4U￿1 Oftt￿ ¢Mrty 4rvJ to •r•lJg them to •wr• I￿tI￿ 01•t￿￿ts WI￿ ChwlUe• A(# 2011. S*nodontMrbolAWtyTn*i••............. ...... P￿thI Ion Martln ## **VALE OF YORK ATHLETIC COMMUNITY** (Charitable Incorporated Organisation) ## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31ST DECEMBER 2023** |**Notes**
**INCOMING RESOURCES**
**Incoming Resources from Generated Funds**
Donations, Grants & Legacies
**3a**
Charitable Activities
**3b**
Activities for Generating Funds
**3c**
Investment Income
**3d**
Other Incoming Resources
**3e**
**TOTAL INCOMING RESOURCES**
**RESOURCES EXPENDED**
**Costs of Generating Funds**
Cost of Charitable Activities
**4a**
Governance Costs
**4b**
**TOTAL RESOURCES EXPENDED**
**NET INCOMING (OUTGOING) RESOURCES**
Funds Brought Forward
Transfer of Funds
**17**
Transfer Between Funds
**5**
**TOTAL FUNDS CARRIED FORWARD**|Unrestricted
Restricted
**TOTAL**
**TOTAL**
Funds
Funds
**2023**
**2022**
£
£
£
£
607
3,650
4,257
12,535
9,270
-
9,270
10,753
4,657
-
4,657
5,626
1
-
1
14
741
-
741
2
**15,276**
**3,650**
**18,926**
**28,930**
13,861
3,943
17,804
30,014
840
-
840
700
**14,701**
**3,943**
**18,644**
**30,714**
**575**
**(293)**
**282**
**(1,784)**
2,726
274
3,000
-
-
-
-
4,784
(378)
378
-
-
**2,923**
**359**
**3,282**
**3,000**| |---|---| Movements on all reserves and all recognised gains and losses are shown above. All of the organisation's operations are classed as continuing. The notes on pages 8 to 15 form part of these financial statements. 6 VALE OF YORK ATHLEfic COMMUNITY BALANCE SHEET A8 AT 31ST DECEMBER2023 Totsl F￿ Y4>*23 J141*22 T•tal Flx•d A•• 105 Ca•h It 8•nk In TOW Curr•ntA•¥l• 4,149 254 3.710 4710 972 710 I￿rGuRRENT AUETS Cv•dllar* A￿nts WllThJ th 10 Fund• olth• Chvlly Ger￿1 2.T28 274 359 Tgtal Fun 22111Y2024 S*nadontNrbeMWtyTnAtso........................................................................................................................... lan Mamln ## **VALE OF YORK ATHLETIC COMMUNITY** (Charitable Incorporated Organisation) ## **NOTES TO THE FINANCIAL STATEMENTS** ## **FOR THE YEAR ENDED 31ST DECEMBER 2023** ## **1. ACCOUNTING POLICIES** ## **Basis of Preparation & Assessment of Going Concern** ## **Basis of Preparation** The financial statements have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities (SORP 2015) (Second Edition, effective 1 January 2019), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) and the Charities Act 2011. The Charity meets the definition of a public benefit entity under FRS102. Assets and liabilities are initially recognised at historical cost unless otherwise stated in the relevant accounting policy notes. ## **Assessment of Going Concern** Preparation of the accounts is on a going concern basis. The trustees consider that there are no material uncertainties about the Charity’s ability to continue as a going concern. ## **Incoming Resources** ## _**Recognition of Incoming Resources**_ These are included in the Statement of Financial Activities (SOFA) when: ▪ the charity becomes entitled to the resources; ▪ the trustees are virtually certain they will receive the resources; and ▪ the monetary value can be measured with sufficient reliability ## _**Incoming Resources with Related Expenditure**_ Where incoming resources have related expenditure (as with fundraising or contract income) the incoming resource and related expenditure are reported gross in the SOFA. ## _**Grants and Donations**_ Grants and Donations are only included in the SOFA when the charity has unconditional entitlement to the resources. ## _**Tax Reclaims on Donations and Gifts**_ Incoming resources from tax reclaims are included in the SOFA at the same time as the gift to which they relate. ## _**Contractual Income and Performance Related Grants**_ This is only included in the SOFA once the related goods or services have been delivered. ## _**Gifts in Kind**_ Gifts in kind are accounted for at a reasonable estimate of their value to the charity or the amount actually realised. Gifts in kind for sale or distribution are included in the accounts as gifts only when sold or distributed by the charity. Gifts in kind for use by the charity are included in the SOFA as incoming resources when receivable. Perishable and non perishable food items donated to the Charity for onward distribution to beneficiaries are not valued in the Statement of Financial Activity. ## _**Donated Services and Facilities**_ These are only included in incoming resources (with an equivalent amount in resources expended) where the benefit to the charity is reasonably quantifiable, measurable and material. The value placed on these resources is the estimated value to the charity of the service or facility received. ## _**Volunteer Help**_ The value of any voluntary help received is not included in the accounts. ## _**Investment Income**_ This is included in the accounts when receivable. ## _**Investment Gains and Losses**_ This included any gain or loss on the sale of investments and any gain or loss resulting from revaluing investments to market value at the end of the year. 8 ## **VALE OF YORK ATHLETIC COMMUNITY** (Charitable Incorporated Organisation) ## **NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31ST DECEMBER 2023** ## **1. ACCOUNTING POLICIES (continued)** ## **Expenditure and Liabilities** ## _**Liability Recognition**_ Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources. ## _**Governance Costs**_ Include costs of the preparation and examination of statutory accounts, the costs of the trustees meetings and cost of any legal advice to trustees on governance or constitutional matters. ## _**Grants with Performance Conditions**_ Where the charity gives a grant with conditions for its payment being a specific level of service or output to be provided, such grants are only recognised in the SOFA once the recipient of the grant has provided the specified service or output. ## _**Grants Payable without Performance Conditions**_ These are only recognised in the accounts when a commitment has been made and there are no conditions to be met relating to a grant which remain in control of the charity. ## _**Investments**_ Investments quoted on a recognised stock exchange are valued at market value at the year end. Other investment assets are included at trustees' best estimate of market value. ## _**Unrestricted funds**_ These funds can be used for the general objectives of the charity as set out in the trustees report. The movements of the unrestricted funds are given in the Statement of Financial Activities. ## _**Restricted funds**_ These funds are where the donor has specified a purpose for the donation made. These restrictions often arise as a result of appeals for special offerings for specific purposes. ## _**Designated funds**_ These funds are funds set aside by the trustees out of unrestricted general funds for particular purposes or projects. ## _**Fixed Assets**_ Fixed Assets are capitalised if they can be used for more than one year and cost at least £1,500. They are valued at cost or, if gifted, at the value to the charity on receipt. ## _**Depreciation Expense**_ Depreciation is calculated at a rate to write off the cost of tangible fixed assets over their estimated useful lives. The rates applied are as follows: Fixtures, Fittings and Equipment 25% - Reducing Balance Basis ## **2. TANGIBLE FIXED ASSETS** The CIO held no fixed assets during this or the previous financial period. The annual commitments under non-cancelling operating leases and capital commitments are as follows: 31st December 2023 : None 31st December 2022 : None 9 ## **VALE OF YORK ATHLETIC COMMUNITY** (Charitable Incorporated Organisation) **NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31ST DECEMBER 2023** ## **3. INCOMING RESOURCES** |**Note**
**a) Donations, Grants & Legacies**
Grants Received
**5**
**b) Charitable Activities**
Activities & Events
**c) Activities for Generating Funds**
Equipment Sales
Fundraising Income
Membership Income
**d) Investment Income**
Interest
**e) Other Incoming Resources**
Sundry Income|Unrestricted
Restricted
**TOTAL**
**TOTAL**
Funds
Funds
**2023**
**2022**
£
£
£
£
607
3,650
4,257
12,535
**607**
**3,650**
**4,257**
**12,535**
9,270
-
9,270
10,753
**9,270**
**-**
**9,270**
**10,753**
3,365
-
3,365
2,567
75
-
75
358
1,217
-
1,217
2,701
**4,657**
**-**
**4,657**
**5,626**
1
-
1
14
**1**
**-**
**1**
**14**
741
-
741
2
**741**
**-**
**741**
**2**| |---|---| 10 ## **VALE OF YORK ATHLETIC COMMUNITY** (Charitable Incorporated Organisation) ## **NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31ST DECEMBER 2023** ## **4. RESOURCES EXPENDED** |**Note**
**a) Cost of Charitable Activities**
Activities & Events
Advertising & Publicity
Bank Charges
Books & Publications
Consultancy Fees
Equipment Costs
**5**
Insurance Costs
Licenses & Subscriptions
**5**
Office Costs
**5**
Rent & Rates
**5**
Staff Costs
**5 &12**
Sundry Expenses
Team Kit Costs
Training Costs
Travel & Subsistence
**5**
Website Costs
**b) Governance Costs**
Independent Examiners Fees
**9**|Unrestricted
Restricted
**TOTAL**
**TOTAL**
Funds
Funds
**2023**
**2022**
£
£
£
£
588
-
588
2,036
-
-
-
126
20
-
20
368
15
-
15
128
2,796
-
2,796
-
2,161
1,460
3,621
12,613
101
-
101
102
1,295
150
1,445
1,310
842
264
1,106
2,974
3,044
324
3,368
4,346
80
1,260
1,340
-
611
-
611
206
1,477
-
1,477
3,593
560
-
560
1,609
246
485
731
580
25
-
25
23
**13,861**
**3,943**
**17,804**
**30,014**
840
-
840
700
**840**
**-**
**840**
**700**| |---|---| 11 ## **VALE OF YORK ATHLETIC COMMUNITY** (Charitable Incorporated Organisation) ## **NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31ST DECEMBER 2023** ## **5. RESTRICTED FUNDS** ## **CURRENT FINANCIAL PERIOD** |Selby DC Fund
Karl Arthur Fund
England Athletics Fund
Summer Camp Fund
**PREVIOUS FINANCIAL PERIOD**
Selby DC Fund
Karl Arthur Fund
Stronger Communities Fund
Hey Smile Foundation
STC Community Award Fund
Arnold Clark Fund
Local Giving Fund
England Athletics Fund|**Balance**
**Balance**
**01-Jan-23**
Income
Expenditure
Transfers
**31-Dec-23**
£
£
£
£
£
-
1,150
1,065
-
85
94
-
-
-
94
180
-
-
-
180
-
2,500
2,878
378
-
**274**
**3,650**
**3,943**
**378**
**359**
**Balance**
**Balance**
**10-Dec-21**
Income
Expenditure
Transfers
**31-Dec-22**
£
£
£
£
£
-
540
788
248
-
-
2,005
1,911
-
94
-
1,000
1,050
50
-
-
3,390
3,565
175
-
-
3,600
3,669
69
-
-
1,000
1,419
419
-
-
500
571
71
-
-
500
320
-
180
-
**-**
**12,535**
**13,293**
**1,032**
**274**| |---|---| The restricted funds held are wholly represented by the Charity's cash reserves. 12 ## **VALE OF YORK ATHLETIC COMMUNITY** (Charitable Incorporated Organisation) ## **NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31ST DECEMBER 2023** ## **6. INVESTMENTS** The CIO held no fixed assets investments during this or the previous financial period. ## **7. CASH AT BANK AND IN HAND** ||Unrestricted|Restricted|**Total**|**Total**| |---|---|---|---|---| ||Fund|Fund|**31-Dec-23**|**31-Dec-22**| ||£|£|**£**|**£**| |Cash at Bank & in Hand|3,790|359
4,149||3,710| ||**3,790**|**359**
**4,149**||**3,710**| |**8. DEBTORS AND PREPAYMENTS**
Sundry Debtors|Unrestricted
Fund
£
105|Restricted
Fund
£|**Total**
**31-Dec-23**
**£**
-
105|**Total**
**31-Dec-22**
**£**
-| ||**105**||**-**
**105**|**-**| |**9. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
Sundry Creditors
Independent Examiners Fees|Unrestricted
Fund
£
132
840|Restricted
Fund
£|**Total**
**31-Dec-23**
**£**
-
132
-
840|**Total**
**31-Dec-22**
**£**
10
700| ||**972**||**-**
**972**|**710**| ## **10. CREDITORS: AMOUNTS FALLING DUE IN MORE THAN ONE YEAR** The CIO held no long term liabilities during this or the previous financial period. ## **11. NET ASSETS BETWEEN FUNDS** |Fixed Asset Investments
Net Current Assets
Long Term Liabilities|Unrestricted
Restricted
**Total**
**Total**
Funds
Funds
**31-Dec-23**
**31-Dec-22**
£
£
£
£
-
-
-
-
2,923
359
3,282
3,000
-
-
-
-
**2,923**
**359**
**3,282**
**3,000**| |---|---| 13 ## **VALE OF YORK ATHLETIC COMMUNITY** (Charitable Incorporated Organisation) ## **NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31ST DECEMBER 2023** ## **12. STAFF COSTS AND NUMBERS** The Charity employed no members of staff during this or the previous financial period. ## **13. TRUSTEES AND OTHER RELATED PARTIES** During the financial year Trustee Dr Ian Martin received £720 in coaching costs in assisting the Vale of York Athletics Community in furtherance of the Charity's objects. During the financial year Trustee Beverley Horsfield received £540 in coaching costs in assisting the Vale of York Athletics Community in furtherance of the Charity's objects. No payments were made to trustees or any persons connected with them during this financial period. No material transaction took place between the organisation and a trustee or any person connected with them. ## **14. RISK ASSESSMENT** The Trustees actively review the major risks which the charity faces on a regular basis and believe that maintaining the free reserves stated, combined with the annual review of the controls over key financial systems carried out on an annual basis will provide sufficient resources in the event of adverse conditions. The Trustees have also examined other operational and business risks which they face and confirm that they have established systems to mitigate the significant risks. ## **15. RESERVES POLICY** The Trustees have considered the level of reserves they wish to retain, appropriate to the CIO's needs. This is based on the CIO's size and the level of financial commitments held. The Trustees aim to ensure the CIO will be able to continue to fulfil its charitable objectives even if there is a temporary shortfall in income or unexpected expenditure. The Trustees will endeavour not to set aside funds unnecessarily. ## **16. PUBLIC BENEFIT** The CIO acknowledges its requirement to demonstrate clearly that it must have charitable purposes or ‘aims’ that are for the public benefit. Details of how the CIO has achieved this are provided in the Trustees report. The Trustees confirm that they have paid due regard to the Charity Commission guidance on public benefit before deciding what activities the CIO should undertake. 14 ## **VALE OF YORK ATHLETIC COMMUNITY** (Charitable Incorporated Organisation) ## **NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31ST DECEMBER 2023** ## **17. TRANSFER OF FUNDS** The Trustees of the Vale of York Athletic Community sought guidance and advice and have agreed to register the Charitable Incorporated Organisation, Vale of York Athletic Community (Registered Charity Number 1197044). All assets and liabilities were transferred from Vale of York Athletic Community to the Vale of York Athletic Community (Registered Charity Number 1197044) during the financial period ended 31st December 2022 and the assets and liabilities transferred are as follows: |**Fixed Assets**
Tangible Assets
**Current Assets**
Debtors & Prepayments
Cash at Bank and in Hand
**Total Current Assets**
**NET CURRENT ASSETS**
**TOTAL ASSETS**less current liabilities
**NET ASSETS**
**Funds of the Charity**
General Funds
Restricted Funds
**Total Funds Transferred**
**Creditors:**amounts falling due within one year|Unrestricted
Restricted
**Total**
Funds
Funds
**10-Dec-21**
£
£
**£**
-
-
-
-
-
-
4,784
-
4,784
**4,784**
**-**
**4,784**
-
-
-
4,784
-
4,784
**4,784**
**-**
**4,784**
**4,784**
**-**
**4,784**
4,784
-
4,784
-
-
-
**4,784**
**-**
**4,784**| |---|---| 15 ## **VALE OF YORK ATHLETIC COMMUNITY** (Charitable Incorporated Organisation) ## **INDEPENDENT EXAMINER’S REPORT ON THE ACCOUNTS** Report to the trustees/ members of the Vale of York Athletics Community on the accounts for the year ended 31st December 2023 set out on pages 6 to 15. ## **Respective responsibilities of trustees and examiner** The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to: - examine the accounts under section 145 of the Charities Act, - follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and - state whether particular matters have come to my attention ## **Basis of independent examiner’s statement** My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below. ## **Independent examiner's statement** In connection with my examination, no matter has come to my attention: 1. which gives me reasonable cause to believe that in any material respect, the requirements: - to keep accounting records in accordance with section 130 of the Charities Act; and - to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met; or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. K. Collaku MAAT Castle View Accounting Ltd Ground Floor Offices 53 High Street Arundel West Sussex BN18 9AJ Date: 24th October 2024 16