CHARITY COMMISSION FOR ENGLAND AND WALES Trustees, Annual Report for the period From 1st October 2023 to 30th September 2024 Charity name: North Staffs Rowing Club (NSRC) Charity registration number: 1197041 Objectives and Activities SORP referer￿e Summary of the purposes of the charity as set out in its goveming document Para 1.17 The promotion of community participation in healthy recreation for the benefit of the inhabitants of the North Staffordshire region by the provision of facilities for amateur rowing (For the purposes of this clause "facilities" means land, buildings, equipment. access to coaching and or anisin rtin activities Membershi NSRC ("The Club") aims to expand both its Adult and Junior membership as a main activity to support the promotion of participation in amateur rowing. For Adults, the Club offers membership to experienced or retuming rowers and runs Leam-tO-Row (LTR) courses for beginners. For Juniors, it runs outreach programmes wÉth local schools, LTR courses and supports Junior rowing from J12 (12-year olds) through to J18 (18-year olds). Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. Para 1.17 arK5 1.19 The only restrictions on membership are those of medical conditions which impact the ability of an individual to row safely. The Club aims to support assisted roviing whe it can but this is limited by the nature of its facilities. ment and Facilities The Club offers boats and facilities at its boathouse on Rudyard Lake in Staffordshire. It maintains a fleet of boats that are available for members to use and also invests in new boats. Statement confirming whether the trustees have had regarcl to the guidance issued by the Charity Commission on public benefit Para 1.18 The trustees can confirm that they have had regard to the guidance issued by the Charity Commission on public benefrt. Additional inforniation (optional) You ma choose to indude further statements where relevant about". SORP reference Policy on grant making Para 1.38 The Club does not make grants. Policy on social investment induding program related investm8nt Parn 1.38 The Club does not undertake soual investment The Club - including its trustees, officers and coaches - is run solely by volunteers. It also depends on volunteers to help in the ffla1ntenan￿ of its facilities and to support members in activits.es such as com etrtions. Contribution made by volunteers Para 1.38 Other Achievements and Performance SORP fefererrA Membershi Both adult and junior membership numbers vary throughout the course of the year but both categories saw a general increase (an average of 47 to 54 adults and 45 to 50 juniors). Summary of the main achievements of the charity, identifying the difference the charity's work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. Para 1.20 Two adult LTR courses were held- one for general applicants and the other for parents of juniors - with a total of 14 participants. Dedicated sessions aimed at intemiediate rowers are helping to retain LTR participants by bridging the gap to general session rowing. Junior LTR sessions were held with participants from St Edwards and Chumet Middle Schools (Leek). Com etitions The Club entered both Junior and Adult crews at Shrewsbury, Burton, Trentham, Warrington and Northwich. Junior crews were particularly SUC￿SSfUl at Warrington with three wins and the Adult crews also achieved wins at Shrewsbury. Junior crews also competed in the Junior Inter-Regional Regatta at Northwich and the National championships. ui ment and Facilities One coxed four/quad was scrapped as rt was deemed to be beyond economic repair as well as one safety launch which was no longer considered suitable. Juniors are coached on Saturday momings throughout most of the school year with additional evening sessions during the lighter summer months. Adults row in organised sessions on Sunday mornings as well as Thursday evenings during the summer months. In addition, competent adults can use Club boats either on their own or as part of a crew at any time. Separate indoor training sessions are held for both Adults and Juniors at a local gym during the winter months. Keele Universi Boat Club KUBC KUBC membership numbers are low for a variety of ￿aSOnS and there has been very little on-water activity. All Aboard Rowin The Club has an agreement with All Aboard Youth Rowing, a tharity (1176153) under which coaches and equipment are provided during term time to children on tha Pupil Premium Register at Macclesfield Academy to enable them leam to row and potentially take part in competstions. The Club is looking to extend partsapation in the scheme to schools in the Leek area. formerl Warrin ton Youth Fundraisin Funds were raised via a 12-hour on water sponsored row and a Christmas raffle. Social In addition to social activities in and around the sponsored rowing events, NSRC also organised an end of season bar-b-q and awards ceremony and Xmas curry. Coachin The Club paid for three members to gain the RYA Level 2 powerboat qualification and two members to become British Rowing Session Coaches. Additional infonnation (optional) You ma choose to include further statements where relevant about: Achievements against objectives set Para 1.41 Perfomiance of fvndraising activits'es against objectsves set Para 1.41 Investrnent perfo￿an against objectives Para 1.41 The Club has no monetary investments. Other Financial Review Review of the charity's financial position at the end of the period Para 1.21 Full details of the accounts are provided in the submitted form CC16a. Note.. The 'Other' category in re￿iptS and payments primarily covers ra￿ fees which the Club NSRC collects from members and pays to British Rowing for competition entry. This is done for Convenien￿ and financial control but it distorts figures | because it changes based on the number i of competition entries but cannot be used for other purposes. The Club's total bank balances at year end amounted to £18.5k vthich was 7.5¥0 higher than at the start of the reporting period. KUBC subscriptions for the 2023r24 academic year were not received until after the year end. In addition, an exercise to chase unpaid junior subscriptions resulted in a further £1.6k received in October. These sums are not included in the CC16a forn but a more realistic increase in total funds would be approximately £3.7k or 20%. Income (exduding Other) decreased by approximately £7.9k primarily due to significant reductions in fundraising and KUBC subscriptions. It was a conscious decision by the Club to temporarily reduce fundraising activities as it was felt that junior parents needed to see the rewards of their hard work in terms of new equipment. The significant reduction in KUBC activity and therefore coachin fees was ex cted and was mentioned under Principal Risks in the previous Annual Report. Expenditure (excluding Other) also decreased by £3.1 k mainly due to a reduction in expenditure on new equipment. Although Club finances are healthy in the short tem, approximately £14k per annum needs to be allocated to new equipment in order to maintain the existing fleet. It is not considered realists'c to fund this sum solely through subscriptions so there is a pressing need to secure more income through fundraising, donations and grants. Statement explaining the policy for holding reserves stating why they are held Parn 1.22 The Club aims to build reserves in order to upgrade or purchase new boats or equipment in accordance with an agreed plan. The trustees have decided that a minimum bank balance will be maintained in order to cover fixed outgoings (primarily rent and insurance) in the event of an unforeseen cessab.on or reduction in activity. This minimum level (currently £12k) is specified in the Intemal Financial Controls Procedure and is subject to periodic review. If the bank balance falls below this level, the trustees will take greater control of day-tO- da finan￿$. The Club has no reserves other than the current account balance. Not applicable Amount of reserves held Para 1.22 Reasons for holding zero reserves Details of fund materially in deficit Explanation of any uncertainties about the charity u)ntinuing as a going concem Para 1.22 Para 1.24 Not applicable Para 1.rJ Not applicable Additional infonnation (optional) You ma choose to include further statements where relevant about: The charity's principal Membership subscriptions supplemented sources of funds (induding with fvndraising efforts, donations and any fundraising) grants. Para 1.47 Investrnent policy and objectives including any social investsnent policy adopted Not applicable Parn 1.46 A description of the principal risks facing the charity Inability to fund replacement of boat fleet. Para 1.46 Structure, Governance and Management Description of charity's trust5". Type of goveming document Para 1.25 Constitution of a CIO with voting members other than its chari trustees NSRC is conskntuted as a CIO How is the chanty constituted? Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body enkn'ded to appoint one or more trustees Para 1.2S PaA 1.25 Trustees retire each year as laid out in the constitution. As required, all the trustees were required to retire at the first AGM but were subsequently re-elected in order to provide continuity. In subsequent years. a third of existsng trustees are required to retire. Trustees are selected from the adult membership and must be full members of the Club. Prior to the AGM a call is put out to all eligible adult members for those who wish to be considered as trustees. Individuals nominate themselves and those trustees who are retiring at the AGM may nominate themselves for re-election if this nomination for re-election doesn't violate the rules on reappointment as stspulated in the conststutson At the AGM, nominations for trustees are presented to the membership present. The membership appoints twstees via simple majority voting as outlined in the constitubon. Additional infomiation {optional) You ma choose to include further statements where relevant about: Policies and procedures adopted for the induction and training of trustees New trustees are provided with a copy of the CIO'S constitution. a copy of the most recent year-end financial statement, Annual Report and the Charity Commissions guide for new trustees. The trustees have delegated the day-to-day management of the CIO to a committee composed of officers of the Club. At least t￿0 trustees sit on this committee. Para 1.51 The charity's organisational Structure and any wider network with which the charity works Para 1.51 The members of the committee represent all of the different parts of the Club as well as KUBC, an associated organisation. The committee is as follows President Secretary Treasurer Men's Ca tain Women's Captain Safety OffI￿r Development Offi￿r/KUBc Representative Junior Coordinator Social Secretary Membership Secretary Welfare offi￿rS (ad hoc as required) The committee is rEsponsible for general management, making appropriate investrnents in new equipment, and ensuring that equipment and facilities are maintained for the membership. The trustees review the performan￿ of Ihe committee throughout the year to ensure that it is operating in line with the objects of the CIO and in the best interest of membershi KUBC is an organisation that has been accepted as having objects.ves compatible with those of the Club. They utilise Club facilities for which they pay termly fees. They are represented by a nominee who exercises one vote as a fvll member. Relationship viith any related parties Para 1.s1 All Aboard Youth Rowing (see Achievements and performan￿). Other Reference and Administrative detsils Charit name Other name the chari uses Re istered chari number Charity's principal address North Staffs Rowin Nota licable 1197041 Rudyard Lake Activities Centre, Lake Road, Rudyard, Leek ST13 8XB Club Names of the charity trUSt￿S who manage the charity Dates acted If not for whole ear Trustee name OffKe (If any) Name of person (or body) entiued toa int trustee rfan Pamela Dawes Christine Ridden Honorary Treasurer Member NSRC NSRC NSRC NSRC Gareth Taylor Peter Webster Member KUBC representative and Development OffI￿r Secretary None David Cook David Mellor NSRC From 18th Feb 2024 NSRC 10 orate trustees - names of the directors at the date the re Director name Nota licable ortwasa roved Name of trustees holding title to property belonging to the charity Trust￿ name Nota licable Dates acted if not for whole ear Funds held as custodian trustees on behalf of others Description of the assets held in this capacity None Name and objects of the chartty on whose behalf the assets are held and how this falls within the custodian charity's objects None Details of arrangements for safe custody and segregation of such assets from the charity's own assets None Additional infomiation (optional) Names and addresses of advisers (Optional inforniation) Type of Name Address adviser Name of chief executive or names of senior staff members (Optional infomiation) Exemptions from disclosure Reason for non-disclosure of ke ersonnel details Not applicable Other o tional inforniation Declarations The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Signature{s) Full name(s) Position (eg Secretary, Chair, etc) TEL WF6