"' Hythe Lawn Tennis Club The Grove, Hythe. ILeot. CT21 6hX Hythe LTC AGM 2026- Chalrfs Report Welcome to the 2026 AGM for Hythe Lawn Tenrils Club, as I reach the end ol my second year as Chair. It was another busy and excitln8 year for the dub, wlth an Open Day In May and 5andwSched between our Men's Day and Ladles we had a brllllani summer Party wfth a slt4own meal for 100. Although our socSal fund took a bit more of a hit than expected, it was a really great evening. DespFte the rather wet wlt)ter, lhe was so much tennls played throughout the year, wlth the ThBerTurf prowng ever popular. Lea8ue Matches, aub TDurnaments, Mix-In5, 8ox League5, International Lad. Day eveni. soclal play and coachln8. There has also been an increase In the Walking Tennls 8foup Dementla Forum WalkingTennis and SatUfdayaftÈrnotsn PTrckleball. Our re8ularor8ant5ed mix4ns and fvn tournaments remaln ever popular with the malorfty of members. I was pleased to vAn the Christmas Jumper tournament, not for peelln8off a differertt jumper for eath found las if anyone noticed). but for the tennis partl In February. Hllary. Tracy, Karen, Dave and l attended the Kent LTA Awards evening In Glllln8ham. We dldn't 8et the 'Club of the Yearf ihls tlme but we dld recelve a runner up certff6cate. Congratulatlons to Hllary lor recelvbn8 a certfficate In the'ufetlme AchFevement' re80ry. Phase l of the Club's improvÈment project was completed, wlth the stora8e contalner and solar pane15 In place and the entran¢e8ate and patloareas Improved. I must saythe entrance 8atelooks muth more invitlnB to members and visitor5 alike. The fundraislng for thi5 yearfs chosen charlty, Hythe Town Counal Dementia AwaneSS Fonjm, has 8one eXtrerne well, already surpassin8 the £3,000 mark. The October bike ride was well 5UPPOrted and contributed a knt to thls toial. Also, l stlll have my 'Chaimian's Challen8e' where I have pledged to donate £1 for exh dtfferent playerthat I have played with durin8 the year. My total currentty exceeds 1501 There is a lot to took forward fo In what wlll prove to be a busy summer. We have the Summer Party In June. aub Flnals Dèv Sn July and tho Venetlan Fete in Au8USt. Flnally, may l oftef mythanks to all of the cornmittee. who have ¢ontrlbuted so much to the smooth runnin8 of the club. A 4)eclal thank you to Malcolm Mackenny who is steppln8 d(vm è5 our Welfare Officer. See you on Crt. N•m• & Posttlon SlzntuTe ileter InWbre(hL c1r Hllary Caw, Trust•* D8¥ld ilounsell. Trustee 01-05-2L. Ron• Mlthl•, Tntst4e 26
AUDITED ACCOUNTS
Notes for Final Accounts for the year 2025-26
These notes highlight the main points of this year's Final Accounts.
The subscriptions for the financial year 2025/26 were £67,935. This includes early bird payments received this March that relate to the 2026/27 season. This compares with the previous year's subscriptions of £64,065
We have repaid a total of £1,800 loans to the LTA. We still have outstanding loans of £1,800 that will be repaid in full by December 2026.
We withdrew a net £10,000 from our sinking fund to part fund Phase 1 of the Club facilities upgrade. Our sinking fund now stands at £64,077
The major one-off expense during 2025-26 was Phase 1 of the Club facilities upgrade. This included installation of a secure storage container with solar panels and battery storage. This work was completed in January. The total cost for the work was £51,545
Major recurring expenses include ground rent (£3,200), electricity (£4,764 ), insurance (£973), league entry/ match balls (£1,561), affiliation fees (£1,410)
After expenses, our social activities including the summer social, supper nights, quiz nights and summer Saturday teas raised a total of £645. We retain a total of £1,512 in our social fund.
HYTHE LAWN TENNIS CLUB
STATEMENT OF ACCOUNTS FOR THE YEAR ENDING 31ST MARCH 2026
| Mar-26 | Mar-25 | |
|---|---|---|
| BALANCES AS AT 31 MARCH 2026 | ||
| Barclays Community Account | £26,725 | £27,114 |
| Cambridgeshire & Countes Bank | £64,077 | £71,220 |
| TOTAL | £90,802 | £98,334 |
The outstanding balance on the interest free loan of £18,000 from the LTA for courts 1-4 at 31 March 2026 is £1,800
I have examined the above statements of accounts, and certify them to be in accordance with the records presented to me and the information and explanations give to me.
| Auditor | Peter Stanton (signed) | 27 April 2026 |
|---|---|---|
| Treasurer | Andy Mcleish (signed) | 27 April 2026 |
| Chairman | Peter Ingelbrecht (signed) | 27 April 2026 |
HYTHE LAWN TENNIS CLUB Accounts 2025-2026
| INCOME (Excluding social) | 2025-2026 | 2024-2025 |
|---|---|---|
| Subscriptions | £ 71,702 | £ 65,434 |
| Guests | £ 841 | £ 690 |
| Club upgrade | £ 400 | £ 265 |
| Slinger | £ 60 | £ 46 |
| Walking tennis | £ 560 | £ 378 |
| Open tournament | £ 697 | £ - |
| Bright Ideas for Tennis | £ - | £ 1,486 |
| Coaching Court usage | £ 2,400 | £ 2,600 |
| Match fees, ball sales | £ - | £ 956 |
| Acct Transfer | £ 46,000 | £ - |
| Miscel. payments/ corrections | £ 113.28 | £ - |
| £ 122,772 | £ 71,855 | |
| FUND RAISING AND SOCIAL | ||
| Teas , socials income | £ 3,195 | £ 2,927 |
| Teas, socials costs | -£ 1,130 | -£ 1,009 |
| Summer Event income | £ 3,096 | £ - |
| Summer Event costs | -£ 4,599 | -£ 1,440 |
| Adverts | £ - | £ 250 |
| Clothing commission | £ 83 | £ 78 |
| £ 645 | £ 806 | |
| Interest in C and C account | £ 2,856 | £ 3,937 |
| £ 2,856 | £ 3,937 | |
| TOTAL INCOME | £ 126,273 | £ 76,598 |
| EXPENSES (Excluding social) | ||
| General expenses | £ 6,458 | £ 3,829 |
| Subs. refund | £ 1,373 | £ 1,369 |
| Pavilion/ Ground maintenance. | £ 6,983 | £ 4,396 |
| Club upgrade | £ 49,397 | £ 3,138 |
| Court Maintenance | £ 6,233 | £ 1,165 |
| CCTC/ Broadband | £ 1,888 | £ 3,144 |
| Everflow water | £ 718 | £ 395 |
| Waste - Trident | £ 808 | £ 1,336 |
| Electricity | £ 4,764 | £ 4,274 |
| Ground rent | £ 3,200 | £ 3,200 |
| Slinger | £ 191 | £ - |
| Walking Tennis | £ 40 | £ 68 |
| Open Tournaments | £ 209 | £ 666 |
| Bright Ideas costs | £ 250 | £ - |
| Coachingcosts,LTA courses | £ - | £ 919 |
| Leagues/ Competition/ balls | £ 1,561 | £ 1,303 | ||
|---|---|---|---|---|
| Affiliation fees | £ 1,410 | £ 1,370 | ||
| Insurance | £ 973 | £ 751 | ||
| Loan repayment to LTA | £ 1,800 | £ 1,800 | ||
| Account Transfer | £ 36,050 | £ 30,000 | ||
| Miscellaneous corrections | £ 98 | £ - | ||
| TOTAL EXPENDITURE | £ 124,403 | £ 63,125 | ||
| NET INCOME OVER EXPENDITURE | £ 1,871 | £ 13,473 |
VOTING OF THE MANAGEMENT COMMITTEE
In line with the Constitution Andy Mcleish has served three years as a Trustee and must therefore stand down. Fiona Michie had agreed to take over this position.
Below are the results from the 71 online responses:
| Chair | Peter Ingelbrecht | 54 votes |
|---|---|---|
| Vice Chair | Dave Hounsell | 67 votes |
| Treasurer | Andy Mcleish | 63 votes |
| Secretary | Hilary Casey | 62 votes |
| Membership Secretary | Tracy West | 65 votes |
| Match Secretary | Fiona Michie | 66 votes |
| Marketing & Comms Officer | Gareth Coombes-Olney | 67 votes |
| Social Secretary | Kathy Gran | 64 votes |
| Maintenance Officer | Julian Keet | 65 votes |
| Welfare Officer | Sue Dinsdale | 62 votes |
| Welfare Officer | David Allberry | 55 votes |
| Committee (General) | Harvey Mashiter-Yates | 65 votes |
| Committee (General) | Karen Ingelbrecht | 51 votes |
| Trustee | Fiona Michie | 63 votes |
All of the above were elected en bloc to serve on the Management Committee for 2026/27. Proposed by Cynthia Chappell and seconded by Jim Gore.
Peter Stanton had offered to stand again as Auditor and was proposed by Andy Mcleish, seconded by Allison Stroud and duly elected.
Annual Accounts and TAR submitted to the Charity Commission, 31 July 2026