Annual Accounts Report for Merton Hall Recreation Centre. (MHRC) 2025 - 2026 Presented at the **AGM** 2026 by C.A. Greenwell
I will not be reading this report out as most of it is covered in the proposed budget. I ask that you read it before the meeting and ask any questions on this report.
The Financial Statement of 2025-2026 shows we had a projected budget of £11,000. We came in under Budget in the day to day running of the hall. Refurbishment included loft insulation & a new sensor tap for the ladies toilets.
## **1. MHRC Balances at 31.3.2026 :-**
Lloyds current account of unrestricted funds £14,225.83 Lloyds Deposit account £25,000.
Total finances - previous year 31/3/25 - £34,136.38 Total finances - As at 31/3/26 - £39,225.83 Showing an increase in funds of £5,089.45
NCC own the building and carry out repairs to the roof of the building only. We do not pay any rates on the building. The rate relief is applied for yearly.
## **2. Improvements:-**
The Trustees of Merton Hall made a positive decision to spend money on Improvements to Merton Hall in 2012-2013 some of this work was carried forward and some of these improvements are still ongoing. Outlay for improvements to date are:£9,070.62 in 2012 - 13 £6,037.75 in 2013 - 2014 £1,376.59 in 2014 – 2015 £2,427.00 in 2015 - 2016 £9,399.43 in 2016 – 2017 £648.00 in 2017 – 2018 £6,787.60 in 2018 – 2019 £331.20 in 2019-2020 sample chairs £10,836.55 in 2022 -2023 new chairs & redecoration. £11,045.00 in 2024-2025 new carpets and curtains. £2,622.37 in 2025-2026 new loft insulation, sensor tap, & Induction Hob. total spent since the new administration = £60,582.11
- **a.** 2010-2011 When I became part of the new administration we inherited a bank balance of £60,545.50 the first thing we did was stop the grant from PTC and returned the grants for 2010-2011 & 2011-2012
- **b.** We have spent £60,582.11 on refurbishments which is the total of inherited funds, and today we have a bank balance of £39,225.83
## **3. Potential Improvements:-**
**1.** Replace carpet in the Conservatory to match the red carpet in the porch. It is more hard wearing and will not show stain marks.
**2.** Replace the taps in the toilets for sensor or push down taps. They cannot accidently be left switched on.
**3.** Look at better quality toilet seats.
**4.** Repaint the Conservatory and front door.
## **4. Income explained:-**
Total actual income 2025– 2026 = £12,603.15
## **5. Room Hire/Refreshments – 1st April 2025/31[st] March 2026**
- 1) Room Hire £10,868.00 a decrease of £136.00 from 2024/25 – we lost PTC & NEYouth.
1
- **2)** Refreshments £1,045.65 tea & coffee donations, a decrease of £267.57 from 2024/2025. Milk etc is taken from the donations for T & C.
- **3)** Donations/Grants – PTC easter event £80.00
- **4)** Interest from Lloyds deposit account - £609.50 a decrease £112.47 due to a lower interest rate on the deposit account.
## **6. Interest Paid in the Lloyds deposit account account.2025-2026**
We increased our deposit account by £2,000.00 to £25,000.00 in a 1 year fixed term deposit which matures on 28[th] Jan 2027.
## **7. Expenditure:- 2025-2026**
Total Expenditure for Merton Hall
1. Total expenditure £7,513.70
The Cleaner is self employed for 5/6hrs per mth at £15.00 per hour. Hall users have been asked to leave the room clean and tidy for the next hall users.
General commodities go up and down depending on when we get the invoices in for them, also purchasing what is required in the day to day running of the hall.
Largest expenditure is £2422.85 on Fuel & water down £178.97 on previous year. The hive system is working well.
## **9.Budget forecast for 2026/27:-**
£11,000
## **10. Lloyds Current Account:-**
We have a balance of £14,225.83
## **10a. Lloyds Deposit Account:-**
We transferred £25,000 to the deposit account in Jan 2026. The Interest will be paid in Jan 2027 at 2.04%
## **11. ROOM HIRE CHARGES:-**
The Trustees have agreed to leave these unchanged and relook at it in the future.
**Room Hire Birthday Parties, Family get together and meetings with 20+ persons, & Funeral Teas:-** minimum charge of £60.00.
**12. Refreshments –** Donations to continue. This is now a cash account, to save on bank charges.
## **13. Outcome:-**
The Trustees have spent over £60K on refurbishments since 2012.
2
signed statements of accoun
Chari
Merton Hau Recreation Ce
RECEIPTS
Income
Hall Hire
Private lettings
Refreshments
Crapts (_tVE Day £100
Interest from Lloyds
Balance Transferred from Uo
Balance Transferred from Lkn
Transferréd to Deposit Accou
Total Receipts
PAYMENTS
CaretakerlCleaner-
Fuel & Water
Windows & Cleaiiing Mat
Refreshments
Stationery & .DOStage
Telephones
& Licer
aintenance & Repair
Fumish5ngs & Equipment & -
EnLp.rtajnmentlDona!io_nsl
Refiirbishmenvcarpeucurtains
Total Payments exclu(fing tran
Transferred to deposit accoun
Total Payments
Total Payments exclu(fing tran
Transferr1 to deposit accoun
Total Payments
Surtilus at 31.3.25
Current year surplus 31.3.26
Lloyds Deposit Account
Current years surplus unres .
totals as at 31st marth 2026
Represented by Lloyds new ac
Represented in Lloyds deposit
To':
Treasure
I have examined the records an
a true aTKI accurate statement
Signed
ave examined the records an
a true and accurate statement
Signed
of accounts M.H.R.C.
Charity Name
tion Centre
£100 p+uirned}
from Uovds deposit account
from Uovds deposit account
osit Account with Lloyds
g Materials
air
ment & advertssing loft instalationftap
tio.nsl
eucurtains
lu11g transfers to Lloyds
sit account wath Lloyds
lu(fing transfers to Ltoyds
sit account with Lloyds
31.3.26
unrestricted. funts
2026
s new act
s deposit act
£14,225.83
£25,OOD.00
£39.225.83
reconls and books of account and rtffY the
ateinent OT acr£Junis,
records and books of account and certify the
atement OT accKJunzs,
31.03.2026
Charty Number Start Date
1196969
01.04.2025
31.
Current Year
Unrestncted funds
202512026
£10,868.00
Re¢tricted Previ
Funds
Unres
20
£1.045.65
£80.00
£609.50
£12,603.15
£23.000.00
£35,603.15
£12,603.15
£23.000.00
£35,603.15
£25,000.00
£10,603.15
r304.38:
£2,422.85,
£260.62:
£151.60
£50.89
£318.93
£359.05
£884.18
£2,622.37
£138£3
£7,513.70,,
£25.000.00
£32,513.70
£7,513.70,.
£25.000.00
£32,513.70
£34,136.38.
£39,225.83
r4 089.a5 d&ficit2024r25
£25,000.00
£14,225.83
£39,225.83:
£1
Date
-rtrfy they show
rtify they show
Date
End Date
31.03.2026
Previous Year
Unrestricted funds
202412025
£11,004.00
£1,313.22
£721.97
£13,039.19
£20,000.00
£33,039.19
£721.97
£13,039.19
£20,000.00
£33,039.19
£23,000.00
L10,039.19
1,617.00
£2,801.82
£388.84
£267.24
£80.15
£431.28
£379.0
£915.73
£147.98
£180.72
£11,045.00
18,034.81
£23,000.00
£41034.
£11,045.00
18,034.81
£23,000.00
£41,034.81
£39,132.00
£34,136.38
£4,995.62
£23,000.00
£11,136.38
£34,136.38
MERTON HALL RECREATION CENTRE INCOME 2025 - 2026
|||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|
|MERTON HALL INCOME|||Sub Totals|**MARCH**|comercial/|Refreshments|donations|grants|transfer to||Totalspaid in|
|Date|paid in|Detail||Hall Hire|private hire||||depact|||
|2nd|FPI|A Berne Cyclists||£200.00|||||||£200.00|
|9th|FPI|AM YoungCyclists||£100.00|||||||£100.00|
|11th|FPI|U3A Pont||£8.00|||||||£8.00|
|16th|FPI|Straker Fri Bridge 10 weeks||£400.00|||||||£400.00|
|16th|FPI|RobinsonD & S harvestergroup||£12.00|||||||£12.00|
|20th|FPI|S Nayyars Fri Lunch Club||£20.00|||||||£20.00|
|24th|FPI|Nirmal Sehgal Ladiesgroup||£20.00|||||||£20.00|
|25th|FPI|U AhmadJan, Feb, March
||£108.00|||||||£108.00|
|30th|DEP|Cofee Morn 19/12 - 20/3||||£257.95|||||£257.95|
|30th|TFR|Ponteland Town Council||£72.00|||||||£72.00|
|31st|FPI|S AynsleyTues Bridge||£100.00|||||||£100.00|
|31st|FPI|JMorris 26/6||£16.00|||||||£16.00|
|31st|FPI|JMorris 26/6||£60.00|||||||£60.00|
|||||£1,116.00||£257.95|||||£1,373.95|
|||||||||||||
MERTON HALL EXPENDITURE 2025-2026
||C|D|E|F|G|I|J|K|L|M|N|O|P|Q|
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|123|**January**||||||||||||||
|124|||||||||||||||
|125|Cheque|Caretaker|Fuel &|Windows &|Refreshments|Stationery|Telephones|Insurance &|Maintenanc|Furnishings|Entertainment|Returned|Referb|Totals|
|126|Number|&|Water|Cleaning||and|&|Licences|&|&|donations|cheques|||
|127||Cleaner||Materials||Postage|Internet|advertising|Repair|Equipment||Deposit|||
|128||||||||||||account|||
|129|FPO||||||||£157.18|||||£157.18|
|130|FPO||||||||£70.00|||||£70.00|
|131|FPO||||£41.97|||||||||£41.97|
|132|DD||£53.66|||||||||||£53.66|
|133|DD||£201.91|||||||||||£201.91|
|134|DD||||||£26.94|||||||£26.94|
|135|eposit|||||||||||£25,000.00||£25,000.00|
|138|||£255.57||£41.97||£26.94||£227.18|||£25,000.00||£25,551.66|
|139|||||||||||||||
|140|**February**||||||||||||||
|141|||||||||||||||
|142|Cheque|Caretaker|Fuel &|Windows &|Refreshments|Stationery|Telephones|Insurance &|Maintenanc|Furnishings|Entertainment|Returned|Referb|Totals|
|143|Number|&|Water|Cleaning||and|&|Licences|&|&|& Donations|cheques|||
|144||Cleaner|&|Materials|service ChargePostage||Internet|&|Repair|Equipment||Deposit|||
|145||||||||Room hire||||account|||
|146|FPO||||||||£140.00|||||£140.00|
|147|DD||£108.74|||||||||||£108.74|
|148|FPO|||£30.00||||||||||£30.00|
|149|PAY||||£1.05|||||||||£1.05|
|150|DD||£60.81|||||||||||£60.81|
|151|||£196.15|||||||||||£196.15|
|152|||||||||||||||
|154|||£365.70|£30.00|£1.05||||£140.00|||||£536.75|
|155|||||||||||||||
|156|**March**||||||||||||||
|157|||||||||||||||
|158|Cheque|Caretaker|Fuel &|Windows &|Refreshments|Stationery|Telephones|Insurance &|Maintenanc|Furnishings|Entertainment|Returned|Referb|Totals|
|159|Number|&|Water|Cleaning||and|&|Licences|&|&|& Donations|cheques|||
|160||Cleaner||Materials||Postage|Internet||Repair|Equipment||Deposit|||
|161||||||||||advertising||account|||
|162|||||£0.84|||||||||£0.84|
|163|FPO|||||||||£144.98||||£144.98|
|164|DD||£55.01|||||||||||£55.01|
|165|DD||£186.63|||||||||||£186.63|
|166|||£241.64||£0.84|||||£144.98||||£387.46|
|167|||||||||||||||
~~merton hall accounts for Lloyds bank~~
|~~merton a accounts or oys~~|~~an~~
**MERTON HALL RECREATION CENTRE**|~~an~~
**MERTON HALL RECREATION CENTRE**|~~an~~
**MERTON HALL RECREATION CENTRE**|~~an~~
**MERTON HALL RECREATION CENTRE**|~~an~~
**MERTON HALL RECREATION CENTRE**|~~an~~
**MERTON HALL RECREATION CENTRE**|~~an~~
**MERTON HALL RECREATION CENTRE**|~~an~~
**MERTON HALL RECREATION CENTRE**|~~an~~
**MERTON HALL RECREATION CENTRE**|~~an~~
**MERTON HALL RECREATION CENTRE**|~~an~~
**MERTON HALL RECREATION CENTRE**|~~an~~
**MERTON HALL RECREATION CENTRE**||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|||||||||||||||
||**BUDGET and CASH FLOW : APRIL 2025- MARCH 2026**|||||||||||||
|||||||||||||||
||**APR**|**MAY**|**JUN**|**JUL**|**AUG**|**SEP**|**OCT**|**NOV**|**DEC**|**JAN**|**FEB**|**MAR**|**TOTAL**|
|||||||||||||||
|**CURRENT ACCOUNT:**||||||||||||||
|**OPENING BALANCE 1/4/25**|**£11,136.38**|**£11,826.73**|**£11,999.30**|**£12,237.56**|**£12,906.77**|**£13,590.59**|**£13,916.42**|**£12,178.14**|**£13,338.93**|**£13,910.25**|**£13,406.09**|**£13,239.34**||
|||||||||||||||
|||||||||||||||
|**INCOME**||||||||||||||
|||||||||||||||
|**GROUP HIRE**|£1,295.00|£583.00|£400.00|£855.00|£837.00|£726.00|£727.00|£1,530.00|£991.00|£1,438.00|£370.00|£1,116.00|**£10,868.00**|
|**PRIVATE LETTINGs**||||||||||||||
|**REFRESHMENTS**|£130.00||£170.00||£162.60|£106.20|£78.60||£140.30|||£257.95|**£1,045.65**|
|**Donations**||||||||||||||
|**Grants for easter trail & VE day**|£180.00||||||||||||**£180.00**|
|||||||||||||||
|||||||||||||||
|**Deposit accountpaid in**||||||||||£23,609.50||||
|||||||||||||||
|**TOTAL INCOME:**|**£1,605.00**|**£583.00**|**£570.00**|**£855.00**|**£999.60**|**£832.20**|**£805.60**|**£1,530.00**|**£1,131.30**|**£25,047.50**|**£370.00**|**£1,373.95**|**£35,703.15**|
|||||||||||||||
|**EXPENDITURE**||||||||||||||
|||||||||||||||
|**Caretaker/Cleaner**|£82.50|£50.00||||£68.75||£43.75|£59.38||||**£304.38**|
|**Fuel & /water**|£265.24|£276.38|£111.35|£65.34|£182.88|£60.48|£93.19|£293.22|£211.86|£255.57|£365.70|£241.64|**£2,422.85**|
|**Windows & Cleaning Materials**|£93.96|£4.21|£19.08|£84.49|£9.00||||£19.88||£30.00||**£260.62**|
|**Refreshments/service charge**|£15.00||£20.88||£55.96|||£5.30|£10.60|£41.97|£1.05|£0.84|**£151.60**|
|**Stationery & Postage**||£43.90|||||£6.99||||||**£50.89**|
|**Telephones/internet**|£35.94|£35.94|£35.94|£35.96|£35.94|£38.65|£19.74|£26.94|£26.94|£26.94|||**£318.93**|
|**insurance/licence/**|£359.05||||||||||||**£359.05**|
|**Maintenance & Repair**|||||£32.00|£185.00|£200.00||£100.00|£227.18|£140.00||**£884.18**|
|**Furnishings & Equipment**|£37.96||£26.99|||£153.49|£2,223.96||£34.99|||£144.98|**£2,622.37**|
|**Entertainment/Donations/**|£25.00||£17.50||||||£96.33||||**£138.83**|
|**Returned. Grant,hall hire etc**|||£100.00||||||||||**£100.00**|
|**Refurbishment**||||||||||||||
|**Paid into Fixed rate deposit act**||||||||||£25,000.00|||**£25,000.00**|
|||||||||||||||
|**TOTAL EXPENDITURE:**|**£914.65**|**£410.43**|**£331.74**|**£185.79**|**£315.78**|**£506.37**|**£2,543.88**|**£369.21**|**£559.98**|**£25,551.66**|**£536.75**|**£387.46**|**£32,613.70**|
|||||||||||||||
|**BALANCE:**
**#**||||||||||||||
|||||||||||||||
|Current Account|**£11,826.73**|**£11,999.30**|**£12,237.56**|**£12,906.77**|**£13,590.59**|**£13,916.42**|**£12,178.14**|**£13,338.93**|**£13,910.25**|**£13,406.09**|**£13,239.34**|**£14,225.83**||
|||||||||||||||
|Lloyds Savings act|**£23,000.00**|**£23,000.00**|**£23,000.00**|**£23,000.00**|**£23,000.00**|**£23,000.00**|**£23,000.00**|**£23,000.00**|**£23,000.00**|**£25,000.00**|**£25,000.00**|**£25,000.00**||
|Interest on Lloyds savings act||||||||||interest||||
|||||||||||£609.50||||
|**Total**|£34,826.73|£34,999.30|£35,237.56|£35,906.77|£36,590.59|£36,916.42|£35,178.14|£36,338.93|£36,910.25|£39,015.59|£38,239.34|£39,225.83||
|||||||||||||||