2023-03-31-accounts

Treasurers report AGM 2023 – All reports by Christine Greenwell

• a. Bank Balance in Lloyds £4,247.16

• b. Balance in Virgin Money £32,549.85

• c. Cash Float held by the caretaker £0 this is paid monthly as it covers milk on a Friday. d. Total £36,797.01

• e. Push button flush on the Urinals were installed in Oct 2022 at a cost of £385.00. These were installed in an effort to reduce our water bills.

• f. Internet banking is up and running and is working well. Sandy confirms all transactions. Carl was invaluable to me in pursuing this task.

• g. In 2022 I was still paying some bills for Merton Hall through my bank account and claiming it back from Merton Hall. This has almost stopped now unless I purchase via the internet, MHRC internet banking is working well.

• h. Once again I applied for zero rates from NCC, these have to be applied for yearly. This has now been confirmed. i. Donations are taken for the Friday Coffee mornings. This is proving very successful; Coffee mornings are not about making money but bringing the community together. Donations for tea and coffee received this year total £947.64

• j. Hall Hire remains unchanged due to the small group numbers. Hall hire is about bringing the community together and not about making money. Hall hire has remained unchanged since 2011 with one added exception commencing 2023.

• k. The gas & electric contracts with SSE have been renewed.

Booking Clerk report.

• a. Enquiries are still being made for bookings and up to date no one has been refused. We have a number of new bookings our competitive rates help the community. If utility bills continue to rise we may have to increase hall hire in 2024.

• b. The youth club on Thursday evenings organised through NE Youth is very popular. They will have younger youths from Sept.

• c. The cyclists are back holding more events this year.

• d. Tynedale Hospice hold two coffee mornings per month and Age UK hold weekly Alzheimer’s coffee mornings

• e. The residents with no place of worship in or around Ponteland are booking the hall for get-togethers, lunch clubs & a place of worship these are entered as private functions on my Whats on in Merton Hall.

• f. Before the Pandemic MH had - 9 weekly bookings, 6 – monthly booking & 5 – coffee mornings.

• g. Post Pandemic MH has 6 – weekly bookings, 4 – monthly bookings & 1 – coffee morning.

• h. Current bookings 8 – weekly bookings, 6 – monthly bookings 1- coffee morning & approx 2 bookings per month on weekends

Operations/Hall Mangers report . My Thanks go to :-

• a. Sandy Aynsley, Val Riley, Nirmal Sehgal, and the team for organising the Coronation Tea, my thanks also go to all the volunteers who helped out on the day, this was a great event and appreciated by all who attended. Costco deli food is the way to go you pre order on line and collect on the day. The people who attended were very happy to play Bingo, Sandy had sorted some commemorative prizes and everyone received a pen commemorating the Kings Coronation, My Son & his wife popped in and bought 2 x boxes of chocolates as we had more than one winner for two bingo games. Sandy has also agreed to check the fire alarm weekly and the emergency lights 3 or 6 monthly.

• b. Val Riley for organising the Library, and for the fantastic job of organising the coffee morning volunteers.

• c. Carl Rawlings for sorting the Bank and helping me out with problems, reading and making amendments to policy’s.

• d. Tony Hodson for changing and sorting the hiring agreements out and making a further two amendments.

• e. Jean Finch for sorting out the flower bed and taking me to Virgin Money to close the account, as we were both signatories.

• f. David Greenwell for putting up the Key Box and helping out with Sky etc.

• g. Peter Riley for sorting out the table plan for hall users to follow.

• h. My thanks also go to our fantastic Coffee Morning volunteers, who turn up in all weathers.

• i. Our cleaner decided to put in a minutes’ notice on the day I arrived back from my holidays! We have a new cleaner Ami-Jo who started in July and she is proving to be very efficient.

• j. The new chairs are all in situ and our old chairs went to the Memorial Hall and Dissington Village Hall.

• k. The emulsion painting of the two rooms and hallway was carried out in one weekend. No disruption was caused to hall users.

• l. The electrician did the PAT testing and repaired the emergency pull cords as I found they were not working when I did a hall check.

• m. The Hive system has been installed by the heating engineer. I should have it up and running soon.

• n. I am still waiting to hear from NCC regarding the big red book & MHRC hall audit. Future Planning.

• a. I know in the past I had mentioned acoustic flooring in the large room, I am now against this idea as our location is too near the road for children’s birthday parties & Carpets suit our hall users.

• b. I still have to look at window dressing but have gone off the Plantation shutters they open in over and could be a hazard for people getting out of chairs etc. I have been looking at curtains and will send you a sample pic when I get the time to look for them.

signed statements of ￿lUnts M.H.R.C. At Charity Nan Merton Hall Recreation Centre new Charity Number RECEIPTS 31 03.2023 Clwity Numbw Start Date End Date 1150528 01.￿22 31.03.2023 22 Current Y Unrestr￿ted funds PTrvious Year .Unrestr￿Ied fund 2021r2022 £2.e65.C £94.00 £98.61 Funds In¢om• Hall Hire Private lettings Refreshments £7.834.￿j £947.64, £85.34 £8,8e6.98 £4.551.42 13.418.40 Total receipts excluding transfers from b￿k Transferred to nea xrnunt Total Recelpts £2,￿.66 PAYMENTS CaretakerlCleaner- Fuel & Waterlminus water refuThl £555.14 Windo¥S & CleanwwJ Alwls Refreshments Covid PPE £2.4￿.Thi £4,875.80 £2,420.67 £216.97 £130.13 £78.63 £133.85 £￿.73 £341.08 £1.263.29 £59.9) £215.97 TeleFthnes Insurances & Lwtes Maintenance & Repair Fufflisttings & Equ4rt & EnlertainmenVt>onationgJuts'lee Retumed Hall hire Cash Fk￿t Refvrbl$hrr￿tS Total payments excluding transfws frixn okl Tfansferred to New Tolal Payments £348.93. £1,189.21 £10.8%.55 £228.39, £36.00 £11KI. £385. £21.535.49 £4.551.42 ,714.18 Su￿us at 31.3.22 Current yew surpts 31.323 'Defi¢it for yea £49.465.52 £36,797.01 £12.668.51 £53.279.04 £49,465.52 £3 813.52 £32.549.85 £4.247.16 £32.464.51 £16.9)1.01 Restricted funds Cash Ftoat totaLs as at 31sl 21123 £11XJ.00 £49,465.52 .797.01 Represented by Lloyds ne act inm Total £4,247.16 I have examined the records and I￿kS of ￿xX￿￿ awj cth kn SIJ Siqned........