HOLMWOOD PRESCHOOLWALLINGTON TRusfEES ANNUAL REPORT FOR THE PERIOD 0110412024 TO 3110312025 Holmwood Pschool Wallington Wallington URC 20 Stsnley Park Road. Wallington SM6 OEU Charitycommission number: 1196919 Companies House number: CE027452 Trustees- Sheila Cruchley Ichair) Lynn Skelton Isecretaryl Craig Bowman (Minister ofWURC. exofficio} Karen Green l(Jayto day Manager. ex otticio) Christopher Jackson Bookkeeping= Prepared Ltd Payroll Services: Essential Payroll The object of the CIO is= To advance the education of children of pre-school age by the provision of safe and satisfying learning through play by= providing a safe stimulating environment ensuring equal opportunities for all children regardless of race. culture. religion. gender. home circumstances and medical background ii. promoting public interest in 8nd recognition of the needs of pre-school children and their families. iii. adh8ring to national and local requirements for early years settings. Hol This period covers the first full financial year of operation as a CIO, the preschool having prewously been an activity ofwallington Untted Reformed Church for manyyears. The preschool now operates under a signe(J Licence to Occupy and pays rent to Wallington United Reformed Church at an agreed rate. We also have a separate eEreement reiatingto the storage of equipment on the premises. The Trustees meet quarterty byzoom. Occasional discussions 8re held via emailifan urgent matter needs addressing. Our constitution provides for potential Trustees to be nominated by the church. by the preschool staff and by the parents or carers of chil(Jren attending the preschool. The Trustees may also appoint others who they feelwould bring relevant skills and expertise to the operation ofthe CIO. The currentTrusteesare members otthe church.the Ministerand the Preschool Manager.
Parents and Carers are eligible to become Trustees but we h8ve not yet m8naged to attract anyonetotakethis on. This is partly because children often onlystayfor oneye8r nowand not fortwo as used to happen before. AIITrustees are appointed in accordance with our ConstItlon. In addition to the staff who direcily look after the children, directed day to (Jay by our Managei, we have 8 paid bookkeeper and a paid administratorwho isthe primary contactwith the local authority and prospective parents. We also buy in payroll and accountancy services which h2d been provided by a volunteer until 2022. The Chair ofTrustees manages the HR functions and is also the primary contactforthe Manager for all issues ranging from outbreaks of infectious diseases, premises problems. supporting families in need. and staffing needs. The Chair also liaises with the bookkeeper to form a Finance Sub-committee. which makesfinancialdecisionsthatare reported totheTrustees, or, where appropiiate, seeks permission from the Trustees. The Secretsry may also be involved in Finance Sub-committee discussion8. FioanGes and Banking As an Otsted registered preschool, we receive fun(Jing tor each child's place from the government via the LocalAuthortty. This takes account of children's ages. number of sessions attended, social situation and any special educational nee(Js. The government f unding for two- year olds is higherthan tor three- and four- year olds but when parents of a 0-year olci child do not meet the criteria for fundingwe ask them to pay at the lower rate. We haye held our fees from parents at the lower rate in orderto make the preschool more accessible for parents. and we sometimes provide addition21 subsidies to chil(Jren whose families ale in need. Local authorty funding is increased each April- the 2023-24 and 24-25 increases were greater than in previous years. That has made a big dtfference to the financial health of the preschool. as can be seen in our accounts. Our expenditure is primarily on staff wages, administrative services, payment for use of the premises, public liability insurance and membership of the Early Years Alliance. The increase in governmenttunding has meantthatwewere able to award the staff a bigger annu81 pay increase than usual. from April 2024. W8ges will be reviewed annually to ensure that our staff are remunerate(J fairly and sustainablyto help us to retain and attract high quality staff. We subscribe to the Tapestry secure online reporting system to track each child's progress and engagement. Staff regularly upload photos and observations, and each family can access their own Child's records at anytime. This system is excellentvaiue for money and is included in the accounts undersupportcosts. Equipment is sometimes bought newand sometimesvia online channels such as Facebook Marketplace: materials are occasionally provided by staff. or other friends of the preschool. Each Decemberwe identify specific projects on which tofocus the available resources, e.g- refreshing the home corner. water play. cosy seating for the book comer etc.
Holmwood Preschool has three accounts with the Trustee Savings Bank. The Main Account is used for all day-to-day transactions, including paying the wages each month. Funding payments from the Loc8lAuthorty are also made intothis account. The ReseTve Account holds sufficient funds to cover three months of costs in case we have to suspend operations for a Catastrophic event such as flooding. This account earns a small amount of interest. The third account is kept for card paymenw and is mostly used to facilitate online procurement. The card is held by the Preschool Manager and money is transferFed into the accourjt a$ requested to cover specific purch88es. We are very cautious about spending. and as a result the preschool finances are very healthy- O.ULActivlties Holmwood Preschool provides 8 nurturing environmentfor young children before they reach ststutoryschool age. It runs morningsessions on Mondayto Friday(Juringterm timefor 38 weeks of the year. Each session lasts tor 3 hours and there is an optional Lunch Club for a further hour, three times per week. Eighteen children attend each session, antl there are usually four staff. which means that our stafflchildien ratio exceeds the required level. We have five staff who are all qLtalified in Earty Years provision IE8rlyYears teacher, Diploma. NVQ 3 and NVQ2}. Safeguarding the children is our highest priority. and all daily routines take this into account as the children use the toilet and play inside and out. They also have use of the large hall. which can be accessed Irom the preschool garden and internal stairs within the premises. This is tucked away from routes used by other users of the Church buildings. This year the Stalell was redecoi8ted and updated with new carpet and wall stickers, as it enables quicker and more secure transfer between the main preschool areas and the Large hall. ElowJs]&olmwood Pres. ficiaL? The Trustees have had regard to the Charity Commission's guidance on public benefit. Holmwood Preschool CIO benefits the children on rts roll and theirfamilies by giving nurturing and stimulating educational experiences wtth the well-being of the children as the first priority- Parental satisfaction is high. They say thatthey find the staff nurturing. knowledgeable 2nd professional and feel reassured bythe fact they are always around to respond to any questions or concerns. This has been achieved even with parents who were not able to visit oi introduce their child to preschool by beingthere with them. From the way the children talk to their parentslcarers abo their day and the way they are eagerto come to preschool, parents comTnent that it is clear that our staff have strong relationships with 811 the children. ene The beneficiaries are the children. their parents 8nd their wider family. The benefit to the children is that they thrive and develop their curiosity, their engagement with their learning. their relationships with other children, their L2ngLtage and through that. their understanding oftheworld. Staff valuethe home experiences ofeach child and build onthe partnershipwith each family. All parents benefit by having confidence in the setting, that the preschoolwill cherish their child an(J keep them safe as well as providing educational experiences that will develop their child's social, emotional. physical and intellectual development.
Parents who fin(J the sep8r8tion from their child a difficult process are helped to manage this- they fin(J that the ewdent happiness of their child and good communication from the preschoot settles their own anxiety. Parents with a child whose development is gÉving concern benefit from additional communication. Plans are made in partnership with the parents so the child benefits by having their parents 8nd the preschool working on the same strateEies. If further intervention is needed meetings are brokered by the staff with expert advice from the local authority early years SEND advisors. In addition to the funding adjustments referred to earlier. we lookfor opportunf(ies to support families in need both practically and financially. During this reporting period there were two children on rollwho had an Education Health & Care Plan IEHCPI. These were drafted in conjunction wf(h parents and the Local Authority Adviser by our Manager, who is also our Special Needs & Disabilities Coordinator ISENDCOI- Two other childien had a smaller degree of Special Educational Needs. The high level of needs during the summerterm ofthis reporting period required 8 great amountofextrawork tythe M8nager and one assistant. A staff change during the year meant that we needed to recruit a new suitably qualifie¢J and very 8xperienced Earlyyears Level 3 assistant who w8s able to be with us from March 24 untilthose children wenttothei¥ PrimaryschooLs inthe summerof2024. One of the families whose child has an EHCP negotiated with the Local Authorityfor her to stay at Holmwoodfor her school Reception year (Sept 2023to July20241. because ofthe great progress she was making at preschool, and she blossomed. Thefollowingacademicyear starting in September2024 broughta new cohort ofchildren several of whom have speech, language 2nd communication problems and English as an additional tanguage. These children are being supported in their development by carefully planned focused acttvities identrfied in Individual Education Plans. These were prepared by our SENDCO/Manager aftertsking advice from the Local AuthorityAdviser. rlnv Atthe beginningofthis reporting period. in the summerof 2024, we had a number ol parentslcarers who had long-standing links with Holmwood as their older children had previously passed through the preschool. Itwas particularly special for them to be able to bid farewell in July to 8 member of staff who retired after 29 years working at Holmwood. There was a great deal of appreciation from the parents for her very strong relationships wtth their children especially at first when the children started shy and sometimes tearful. Several mothers dropping off children do notspeak English and the Managerhasworked har(J to communicate with them in 8 varietyofways. One child's grandmotherjoined the staff at preschool 8fter her grandchild transferred to school which is a testamenttothe sense ofbelongingengendeied at Holmwood. In the Autumnterm of2024we attempted to begin building8 sense of community amongstthe parents. A coffee morning was arranged but only one parent came. It established usef ul links between that parent, the Chair and Secretary. but clearty did not achieve the aim of developing 8 parent communfty- This has beenthe onlyattemptto date due to ill-health. Itwas recognised
that manyofthe parents goto workas soon astheydrop off their child so nofurthei attempt has been made this year. With backingfrom the Manager and staff. the new cohort of parents and carers supported the children's Christmas performance of songs tellingthe Nativty story by providing mince pies. cakes, teas and coffees. This was a very popular event Imth the relatives anL1 friends of the families attracting about 50 adults. Agreed atthe Trustees meeting on the 13 026 C¢(AC¥lLG 01
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REGISTERED CHARrrY NUMBEIL- 1196919 Examination of the financial statements forthe year ended 31 March 2025, for HOLMWOOD PRESCHOOL WALUNGTON My examination was carried out in accordance with the general directions gtveTrbythe Charty Commission. It included a review of the ac¢oum5ng records kept ty the organisation and a comparison of the accounts presented wtth those records. It also included consideration of any unusual items or disclosures in the accounts. and the pursuit of explanations from Tnjstees about such matters. The procedures undertaken do not provide allthe evidence thatwouid be required in an audit. Consequently, no opinion is given as to whether the accounts present a'true and tsirview,. 8nd the report is limited to those matters set out in the statement below. In connection with my ex8mination. no matter has Come to my attention: {1) which gives me reasonable cause to believe that in any material respect the requirements (a) to keep accounting records and Ib} to prepare accounts v4hich accord viith those accounting records. have not been met. or (2) to which. in my opinion. attention should be drawn in ofder to enable a proper understsndingof the accounts to be reached. Phlup Hyd4 CPFA 18 December 2025