2024-03-31-accounts - Cylch Meithrin Pentrebach

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Receipts and payments accounts Clych Meithrin Pentrebach

From 01/04/23 To 30/03/24 Charity No.

1196857

CC16a

Section A Receipts and payments

Unrestricted Restricted Total funds Last year funds funds

to the nearest to the nearest £ to the nearest £ to the nearest £ £


5175		5,175	23815.81
0		-	16312.48
19921		19,921	70354.45
401		401	294.04
74		74	50.20
0		-	42667.75
16091		16,091	-
		-	-
41,663	-	41,663	153,495

40,610		40,610	83,592
2,707		2,707	11,391
-		-	9,750
-		-	7,119
-		-	-
-		-	20,128
281		281	509
-		-	321
250		250	1,386
-		-	2,022
235		235	103
208		208	730
60		60	75
-		-	125
597		597	-
3,978		3,978	8,960
		-
		-
48,926	-	48,926	146,210

(7,263)	0	(7,263)	7,285
7,285	-	7,285
22	0	22

Section B Statement of assets and liabilities at the end of the period

Categories Details Total to nearest £ to nearest £ to nearest £ B1 Cash funds Current 21 0 21 Savings 0 0 0 Cash 0 0 0 21 0 21 Details to nearest £ to nearest £ - - - - - - - - - - - - - - - - - - Details Cost (optional) B3 Investment assets - - - - - - - - - - Details Cost (optional) - - - - - - - - - - - - - - Details B5 Liabilities Loan Account Unrestricted funds 16,091 - - - Signed by one or two trustees on behalf of all the trustees Unrestricted funds Restricted funds *Total cash funds* Unrestricted funds Restricted funds B2 Other monetary assets Fund to which asset belongs Current value (optional) Fund to which asset belongs Current value (optional) B4 Assets retained for the charity’s own use Fund to which liability relates Amount due (optional) When due (optional)	Details Total to nearest £ to nearest £ to nearest £ Unrestricted funds Restricted funds	Details Total to nearest £ to nearest £ to nearest £ Unrestricted funds Restricted funds	Details Total to nearest £ to nearest £ to nearest £ Unrestricted funds Restricted funds	Details Total to nearest £ to nearest £ to nearest £ Unrestricted funds Restricted funds
	Current	21	0	21
	Savings	0	0	0
	Cash	0	0	0
	*Total cash funds*	21	0	21
	Details to nearest £ to nearest £ Unrestricted funds Restricted funds
		-	-	-
		-	-	-
		-	-	-
		-	-	-
		-	-	-
		-	-	-
	Details Cost (optional) Fund to which asset belongs Current value (optional)
			-	-
			-	-
			-	-
			-	-
			-	-
	Details Cost (optional) Fund to which asset belongs Current value (optional)
			-	-
			-	-
			-	-
			-	-
			-	-
			-	-
			-	-
	Details Fund to which liability relates Amount due (optional) When due (optional)
	Loan Account	Unrestricted funds	16,091
			-
			-
			-
Signature		Print Name		Date of approval

Funds Movement Schedule
	Opening Balance	Additions in year	Payments in year	Closing Balance
Restricted Funds	to the nearest £	to the nearest £	to the nearest £	to the nearest £
	0		0	0
0.00	0	0	0	0
0.00	0	0	0	0
0.00	0	0	0	0
0.00	0	0	0	0
Unrestricted Funds	7,285	41,663	48,926	22
Total Funds	7,285	41,663	48,926	22

Notes

1) Mundiad Methrin introduced a loan account in April 2023 making certain payments and taking certain receipts to assist the setting with cash flow issues. At 30/3/24 the setting owed £16,090.70.

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Cylch Meithrin Pentrebach members of

On accounts for the year 31/3/24 ended

Set out on pages Following this report

Charity no 1196857 (if any)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 March 2023

Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

accounting records were not kept in accordance with section 130 of the Act or
the accounts do not accord with the accounting records

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Signed: Date: 29/7/25 Name: Andy Moore Relevant professional qualification(s) or body (if any): Address: Blaenpentre, Swyddffynnon, Ystrad Meurig, SY25 7AW

Trustees’ Annual Report for the period

From 1/4/23 To 31/3/24

Charity name: Cylch Meithrin Pentrebach

Charity registration number: 1196857

Objectives and Activities

SORP reference Summary of the purposes of Para 1.17 As stated in the Charity Commission the charity as set out in its Foundation Constitution, the purpose of governing document the charity is to provide high-quality Welsh-medium sessional and early years care to children aged 2 to school nursery age. The charity is committed to supporting children’s development through inclusive care, play, and learning experiences in line with national frameworks such as Flying Start and the Foundation Phase. The service aims to promote emotional well-being, individual growth, and educational readiness through a nurturing, bilingual environment. Summary of the main Para 1.17 and 1.19 During the reporting period, the charity activities in relation to those provided Welsh-medium early years purposes for the public education and care for children aged 2 to benefit, in particular, the school nursery age. Activities were carefully activities, projects or services designed to support the holistic development identified in the accounts.

During the reporting period, the charity provided Welsh-medium early years education and care for children aged 2 to school nursery age. Activities were carefully designed to support the holistic development of each child, including:

Delivering sessional care aligned with the Flying Start programme and the Foundation Phase curriculum (ages 3–7).
Offering high-quality indoor and outdoor learning experiences that foster language development, social skills, and physical activity.
Providing a welcoming, inclusive environment where every child is treated equally, and their individual needs are supported.
● Collaborating with external agencies (e.g., Flying Start, local authority, advisory teachers) to support children with Additional Learning Needs

through Individual Development Plans (IDPs) and tailored interventions. ● Encouraging emotional expression and decision-making through structured play and visual tools. Funding received was primarily used to cover staffing costs, maintain a high adult-to-child ratio (1:4 for 2-year-olds and 1:8 for 3-yearolds), purchase developmentally appropriate learning resources, and invest in staff training. Additional funds were allocated toward premises maintenance and operational costs required to ensure compliance with CIW regulations and national curriculum standards. These activities directly further the charity’s purpose by promoting early learning, inclusion, and well-being, and ensuring children have the best possible start in life. Statement confirming Para 1.18 The trustees confirm that they have had due whether the trustees have regard to the Charity Commission’s guidance had regard to the guidance on public benefit when making decisions and issued by the Charity in planning and delivering the charity’s Commission on public benefit activities throughout the year.

Achievements and Performance

Summary of the main achievements of the charity, identifying the difference the charity’s work has made to Para 1.20 the circumstances of its beneficiaries and any wider benefits to society as a whole.

Over the reporting period, the charity has successfully provided high-quality, Welshmedium early years education and care to children aged 2 to school nursery age, creating a safe, nurturing, and inclusive environment for all. Key achievements include:

Supporting children’s developmental milestones through structured play, learning, and language immersion.
● Implementing tailored support plans for children with Additional Learning Needs, ensuring early intervention and equitable access to education.
Strengthening emotional well-being and resilience through consistent routines, choice-based activities, and visual expression tools.
Enhancing communication with families through daily feedback sheets, comment books, and regular face-to-face discussions.
Delivering continuous professional development for staff to maintain high standards of care and compliance with national guidelines.
The charity’s work has improved the school

readiness, language skills, and social confidence of its beneficiaries, while also contributing to wider societal goals such as inclusion, community engagement, and support for working families.

Financial Review

Review of the charity’s financial position at the end of the period	Para 1.21	Financial position at the end of the period is acceptable. The highest source of income through this time has been Local Authority funding for funded childcare spaces, although there is a significant drop in this compared to previous years. The bulk of expenditure through this period has continued to be wages. During this financial period the Cylch faced a time when Mudiad Meithrin supported the Cylch with payments for several months due to issues with accessing the bank account. These payments were under a loan agreement with no repayments being made as yet. The Trustees are working with Mudiad Meithrin to put a suitable bookkeeping system in place moving forward and have also discussed a repayment system for the loan. However, it has been agreed that the Cylch will begin repayments when it is in a better financial position.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The charity maintains a reserves policy to ensure financial stability and to protect its ability to continue operating essential services in the event of unforeseen circumstances. The reserves are held to cover key liabilities that may arise should the charity need to wind up or significantly reduce its operations. This includes: ● Staff notice periods and potential redundancy payments ● Outstanding rent and utility costs ● Final payroll obligations ● Settling invoices for services, equipment, or training already received ● Any other costs requiring advance notice, including contracted services or local authority agreements

		The trustees review the level of reserves annually, taking into account the size of the charity, its ongoing financial commitments, and risk assessments. The goal is to hold sufficient unrestricted funds to cover at least three months of core operating costs, thereby allowing the charity to meet its legal obligations while exploring sustainable options or securing alternative funding.
Amount of reservesheld	Para 1.22	Currentlackof funds
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in deficit	Para 1.24	N/A
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	Currently being supported by Mudiad Meithrin to retain going concern status

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Charity Commission Foundation Consitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	CIO
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Trustees are appointed in accordance with the charity’s governing document, the Charity Commission Foundation Constitution. Trustees are selected based on their relevant skills, experience, and commitment to the aims of the charity. New trustees may be nominated and approved by the existing board. Positions such as Chair, Secretary, and Treasurer are elected from within the board of trustees. All appointments are made with consideration to maintaining a balanced and effective leadership team, and trustees serve fixed terms as outlined in the constitution— typically for a period of three years, with the option for reappointment.

Public Benefit

The charity exists to provide high-quality, Welsh-medium early years education and care for children aged 2 to school nursery age. Its purpose is to support each child’s development, learning, well-being, and confidence through inclusive, play-based activities. The charity aims to give every child the best possible start in life by fostering

language skills, social interaction, and school readiness within a nurturing and bilingual environment.

Throughout the year, the charity has delivered a range of high-quality services designed to meet the developmental and educational needs of young children and to support families in the local community.

Key activities included:

Running daily Welsh-medium sessional care for children aged 2 to school nursery age, following the Flying Start programme and Foundation Phase curriculum.
Providing structured learning and play environments tailored to support children’s social, emotional, cognitive, and physical development.
Creating inclusive settings where children with Additional Learning Needs received personalised support through Individual Development Plans and engagement with external agencies.
Facilitating communication and partnerships with parents through daily feedback, meetings, and home–school collaboration.
Hosting a weekly Ti a Fi (You and Me) group for babies and toddlers and their parents/carers, promoting early socialisation, Welsh language exposure, and peer support for families in a relaxed and welcoming environment.
Investing in staff training and development to uphold high standards of care and ensure compliance with national educational and safeguarding frameworks.
- These efforts have contributed to better outcomes for children and families, improved school readiness, and strengthened community ties—demonstrating clear public benefit.
In making decisions throughout the year, the trustees have had due regard to the Charity Commission’s guidance on public benefit. This guidance has informed the planning, delivery, and review of all services to ensure that the charity’s activities provide clear and measurable benefits to the public, particularly children and families in the local community.

The trustees meet regularly online to discuss the charity’s progress, address any issues, review policies, and ensure compliance with all relevant regulations. These meetings support effective governance and allow for timely decisions to be made in the best interests of the service and its beneficiaries.

Reference and Administrative details

Charity name	Cylch Meithrin Pentrebach
Other name the charity uses
Registered charitynumber	1196857
Charity’s principal address	Cwm Golau Children's Integrated Centre, Duffryn, Pentrebach, Merthyr Tydfil CF48 4BJ

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year
Victoria Davies	Chair	Appointed 12 January 2023
Chrsitine Abbott		Appointed 12 January 2023
Judith Roberts		Appointed 12 January 2023

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year N/A

Funds held as custodian trustees on behalf of others

Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets

Exemptions from disclosure

Reason for non-disclosure of key personnel details

N/A

Other optional information

N/A

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

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Signature(s)
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Full name(s) Victoria Davies

Position (eg Secretary, Chair Chair, etc) Date 22.7.25