## **Trustees’ Annual Report for the period** ## **From 30/11/2021 Period start date To 01/08/2022 Period end date** ## **Charity name: Mind Health For Medical students** ## **Charity registration number: 1196846** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The objectives of the CIO, for the public
benefit, are to promote and protect the
mental health of medical students by
means of but not limited to the provision
of educational mental health workshops
as well as the provision of mental health
and wellbeing online resources.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and 1.19|The main activities of the CIO, for the
public benefit, are the provision of
educational mental health workshops
across universities in the UK as well as
the provision of mental health and
wellbeing online resources.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees have had regard to the
guidance issued by the Charity
Commission on public benefit.| ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment The volunteers of Mind Health For Medical Students have made a remarkable contribution to the Para 1.38 organisation's activities over the past Contribution made by year. Each volunteer has played a volunteers unique role and has contributed to the success of different initiatives. The team leading the well-being resources and campaigns has dedicated their time and expertise to creating valuable content and engaging campaigns. They have developed resources, such as the online well-being survival guide, which has provided essential information and support to individuals seeking mental health guidance. Their efforts have helped raise awareness and promote mental well-being among medical students and the wider community. Another group of volunteers has focused on coordinating collaborations with universities and societies. Their role involves reaching out to various institutions and organisations to establish partnerships and expand the charity's reach. Through these collaborations, Mind Health For Medical Students has been able to connect with more students and deliver impactful workshops and talks. The coordination efforts of this team have significantly contributed to the charity's mission of supporting medical students' mental health. Fundraising and sponsorship are crucial aspects of sustaining the charity's operations and initiatives. The volunteers involved in these areas have worked diligently to secure financial support and partnerships with sponsors such as the MDU and The Saturday Hospital Fund. Their efforts have ensured the availability of necessary resources, enabling the charity to continue its important work sustainably and make a difference in the lives of medical students. Local engagement officers play a vital role in representing Mind Health For Medical Students at their respective universities. These volunteers act as ambassadors for the charity, spreading awareness, and organising local events. Their involvement has helped establish a presence at different universities, enabling direct engagement with students and fostering a sense of community and support. Collectively, the volunteers of Mind Health For Medical Students have made significant contributions in various capacities. Their dedication, expertise, and passion have been instrumental in driving the organisation's activities forward. Through their collective efforts, they have helped empower and support medical students, promote mental well-being, and create positive change within the medical school community. Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The charity has achieved significant
milestones in its efforts to support and
empower medical students to positively
manage their well-being and mental
health, particularly due to the
challenges of medical school. Through
our online campaigns on Instagram,
they have built a thriving community of
over 1300 people, fostering interaction,
support, and growth. This online
platform has provided a safe space for
individuals to share their experiences
and find solidarity in their struggles.
In addition to our online presence, the
charity has conducted impactful
workshops in five different universities
across the UK, specifically targeting
medical students from their first to
fourth year. These workshops have
received excellent feedback and have
positively impacted the lives of over 60
students, equipping them with valuable
tools to navigate their mental
well-being.
Recognizing the importance of personal
interaction, the charity has also
delivered in-person talks to more than
200 students at universities nationwide.
These talks have raised awareness
about mental health issues and
encouraged open discussions, reducing
stigma and promoting a more
supportive environment for students.
Furthermore, the charity's commitment
to education and resource
dissemination is evident in our creation
of an online well-being survival guide,
which is freely available on our website.
This comprehensive guide offers
practical advice and strategies for
maintaining mental well-being, reaching
a wide audience and providing valuable
resources to those in need.| The charity's impact extends beyond their direct beneficiaries, as they have actively collaborated with various colleagues and societies to expand our reach and make a difference in the lives of medical students. By forging partnerships and engaging with different communities, the charity has contributed to the wider societal benefit of promoting mental health awareness and fostering a culture of support and understanding. Overall, through their online campaigns, workshops, talks, resource creation, and collaborations, the charity has made a tangible difference in the circumstances of its beneficiaries. They have created a supportive community, provided crucial tools for mental well-being, and actively worked towards reducing stigma and promoting mental health in society. ## **Additional information (optional)** You may choose to include further statements where relevant about: Achievements against objectives set Para 1.41 Performance of fundraising activities against objectives set Para 1.41 Investment performance against objectives Para 1.41 Other ## **Financial Review** |Review of the charity’s
financial position at the end
of the period|Para 1.21|The charity's financial position at the
end of the period is £10| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|During this period we were in the
planning and trial phase of the activies
we do as a charity including establishing
our fundraising and sponsorship team.
The £10 donation was made upon
opening our charity bank account by one
of our trustees. Mind Health For Medical
Students follows a policy for holding
reserves to ensure the financial stability
and long-term sustainability of the
organisation. Reserves are funds set
aside by the charity to provide funds that
are to be used only for the charity
objectives as stated above.| |Amount of reserves held|Para 1.22|£10| |Reasons for holding zero
reserves|Para 1.22|N/A| |---|---|---| |Details of fund materially in
deficit|Para 1.24|N/A| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|N/A| ## **Additional information (optional)** You may choose to include further statements where relevant about: From this period onwards we have further secured grants and sponsorships which will be made available in the next Trustee’s annual report. The charity’s principal sources of funds (including any fundraising) Para 1.47 Investment policy and objectives including any social investment policy Para 1.46 adopted A description of the principal risks facing the charity Para 1.46 Other ## **Structure, Governance and Management** |Description of charity’s trusts:||CIO| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution document| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|At every annual general meeting of the
members of the CIO, one-third of the
charity trustees shall retire from office. If
the number of charity trustees is not
three or a multiple of three, then the
number nearest to one-third shall retire
from office, but if there is only one
charity trustee, he or she shall retire;
The charity trustees to retire by rotation
shall be those who have been longest in
office since their last appointment or
reappointment. If any trustees were last
appointed or reappointed on the same
day those to retire shall (unless they
otherwise agree among themselves) be
determined by lot;
The vacancies so arising may be filled
by the decision of the members and the
trustees remaining at the annual general| meeting; any vacancies not filled at the annual general meeting may be filled as provided in sub-clause (5) of this clause; The members or the charity trustees may at any time decide to appoint a new charity trustee, whether in place of a charity trustee who has retired or been removed in accordance with clause [15] (Retirement and removal of charity trustees), or as an additional charity trustee, provided that the limit specified in clause [12(3)] on the number of charity trustees would not as a result be exceeded; A person so appointed by the members of the CIO shall retire in accordance with the provisions of sub-clauses (2) and (3) of this clause. A person so appointed by the charity trustees shall retire at the conclusion of the next annual general meeting after the date of his or her appointment, and shall not be counted for the purpose of determining which of the charity trustees is to retire by rotation at that meeting. ## **Additional information (optional)** You may choose to include further statements where relevant about: Policies and procedures adopted for the induction and training of trustees Para 1.51 The charity’s organisational structure and any wider network with which the Para 1.51 charity works Relationship with any related parties Para 1.51 Other ## **Reference and Administrative details** |Charity name|Mind Health for Medical Students| |---|---| |Other name the charity uses|N/A| |Registered charity number|1196846| |Charity’s principal address|2 HOLTON ROAD
HORFIELD
BRISTOL
BS7 0EP| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12|**Trustee name**|**Office (if any)**|**Dates acted if not**
**for whole year**|**Name of person (or**
**body) entitled to appoint**
**trustee (if any)**| |---|---|---|---|---| ||Dr Christine
Muhota|N/a|N/a|N/a| ||Miss Emma
Boxley|N/a|N/a|N/a| ||Dr Oliver
Griffiths|N/a|N/a|N/a| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| 13 14 15 16 17 18 19 20 Corporate trustees – names of the directors at the date the report was approved **Director name N/A** Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole**
**year**|| |---|---|---| |**N/A**||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** |Description of the assets held
in this capacity|N/A| |---|---| |Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|N/A| |Details of arrangements for
safe custody and segregation
of such assets from the
charity’s own assets|N/A| ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**
**adviser**
**Name**
**Address**|**Type of**
**adviser**
**Name**
**Address**|**Type of**
**adviser**
**Name**
**Address**| |---|---|---| |**N/A**||| |||| |||| |||| ## **Name of chief executive or names of senior staff members (Optional information)** CEO - Dr Christine Muhota Design and branding coordinator - Vidyaah Seth Events coordinator - Dr Oliver Griffiths Campaigns coordinator - Avi Miller Operations coordinator - Emma Boxley Outreach coordinator - Dr Jacob Bloor ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details **N/A** ## **Other optional information** ## **Declarations** ## **The trustees declare that they have approved the trustees’ report above.** ## **Signed on behalf of the charity’s trustees** **Signature(s)** O Griffths **Full name(s)** Oliver Griffiths **Position (eg** Trustee **Secretary, Chair, etc)** **Date** 6/6/23