## **Trustees’ Annual Report for the period**
**From 30/11/2021 Period start date To 31/12/2022 Period end date Charity name: CHITRAPUR SARASWAT SAMAJ UK**
## **Charity registration number: 1196840**
## **Objectives and Activities**
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SORP reference
Summary of the purposes of Para 1.17 Organise and arrange cultural, religious and
the charity as set out in its educational programmes; enhance (and
governing document educate about) Shri Chitrapur Math in Shirali
and the Guruparampara; raise funds for
various charitable projects in UK and India,
particularly those promoted and supported
by our Math in Shirali including schools,
women’s empowerment and micro-finance at
village level.
Summary of the main Para 1.17 and Diwali , November 2021 : Cultural
1.19
activities in relation to those programme including dance, musical
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|**Objectives and Activities**|**Objectives and Activities**|**Objectives and Activities**|
|---|---|---|
|SORP reference|||
|Summary of the purposes of
the charity as set out in its
governing document
Para 1.17
Organise and arrange cultural, religious and
educational programmes; enhance (and
educate about) Shri Chitrapur Math in Shirali
and the Guruparampara; raise funds for
various charitable projects in UK and India,
particularly those promoted and supported
by our Math in Shirali including schools,
women’s empowerment and micro-finance at
village level.|||
|Summary of the main
activities in relation to those|Para 1.17 and
1.19|**Diwali**,**November 2021**: Cultural
programme including dance, musical|
|purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.||renditions and skits in native language
(Konkani), before a dinner at which the
community could congregate. This is the
main event in the annual calendar where the
CSSUK community gets to meet.
**Sayujyam Sadhana Panchakam**
**(jointly with Bangalore Sabha)**
**Nov 2021 – June 2022**
We were teamed with Bangalore Sabha to
engage in prayer meetings; monthly
discussions on various moral questions
(Vimarsh)
**Inauguration of charity status for Sabha**,
June 2022: A lunchtime meeting for all
members to launch the charity and set out its
aims and goals. It was self-financing with
members paying £20.
**Charity walk**, June 2022 A 5km walk that
took place in the Regent’s Park to raise
money for the Educational and Vocational
Centre for the Handicapped in Virar Mumbai.
**Konkarnival**, July 2022: An annual market-
stall event in which funds were raised for two
causes: the Trussell Trust (based in the UK)
and the Saraswat Education Society (based|
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in India). Each stallholder could choose
which of the charities the money went to.
Samvaad (Zoom interview by Jaishankar
Bondal and Frank Conlon), July 2022.
A general discussion on Bhanap identity and
the book “A Caste in a Changing World: The
Chitrapur Saraswat Brahmins, 1700 – 1935”.
Online and in person Flute classes by
Sanjeeth Rao offered to all members, July
2022
Annual Youth Hike, Box Hill North
Downs , August 2022 – engaging the youth
and raise money for charity.
Annual sports day , August 2022, at
Verulamium Park St Albans
Sayujyam Navratri Celebrations,
November 2022 – online with groups in India
Diwali celebrations (jointly with Gowda
Saraswat Sabha UK), November 2022
Vantiga remittance : £10,768 was remitted
for the Indian financial year ending 31/3/22.
Vantiga is used by the Shri Chitrapur Math
for running its institutions, temples, salaries
of temple staff, providing food to devotees
and other religious and charitable causes
under the aegis of the institution.
Statement confirming Para 1.18 The trustees have had regard to the
whether the trustees have guidance on public benefit issued by the
had regard to the guidance Charity Commission.
issued by the Charity
Commission on public
benefit
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## **Additional information (optional)** You may choose to include further statements where relevant about:
||SORP reference||
|---|---|---|
|Policy on grant making|Para 1.38|None currently devised|
|Policy on social investment
including program related
investment|Para 1.38|N/A|
|Contribution made by
volunteers|Para 1.38|We rely on members to give their ideas, time
and resources in maintaining the charitable
functions which is always gratefully received.|
Other
## **Achievements and Performance**
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SORP reference
The charity once again put on a robust
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|**Achievements and Performance**|**Achievements and Performance**|**Achievements and Performance**|
|---|---|---|
|SORP reference|||
|||The charity once again put on a robust|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|calendar of events that allowed the members
of a relatively small diaspora to maintain its
community spirit and reminded said
members of our shared history and culture.
This is useful as it makes it easier to raise
funds for charitable initiatives.
The charities in the UK and India (primarily
the Trussell Trust, Educational and
Vocational Centre for the Handicapped and
the Saraswat Education Society
respectively) benefited from the money we
raised at our events, and the Shri Chitrapur
Math benefited from our remittances, which
it put towards various causes reported to
members at subsequent AGMs.|
## **Additional information (optional)**
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You may choose to include further statements where relevant about:
We successfully held all the events that were
planned together with additional ad hoc
Achievements against Para 1.41 events.
objectives set
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|Achievements against
objectives set|Para 1.41|We successfully held all the events that were
planned together with additional ad hoc
events.|
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41|We achieved our primary goal on increasing
Vantiga donations.|
|Investment performance
against objectives|Para 1.41|None presently|
|Other|||
## **Financial Review**
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Review of the charity’s Para 1.21 Our main source of funds in FY2022 has
financial position at the end been membership fees, donations and
of the period entrance and activity fees for participants in
the CSS UK events. We use the entrance
fees and general funds to subsidise event
costs and hold a small, restricted fund to
subsidise future activity costs.
Most of the entrance and activity fees is
applied to running the events and making
donations. With the main costs incurred
being cost of activities, food costs and
donations.
In FY2022, CSS UK collected £9,437 from
entrance fees, membership donations for
from charity walk, charity hike, Diwali, and
Konkarnival events. £8,325 was paid
towards running these events and donations
to various charitable causes. Giving a small
surplus of £1,113 which will be used for
future activities.
In addition, Vantiga contribution of £10,768
was collected from individual contributors
and remitted to the Shri Chitrapur Math,
India as Vantiga.
We have a net reserve of £10,185 which has
been built over several decades of CSS UK.
Statement explaining the Para 1.22 We hold a reserve of £10,185 which is
policy for holding reserves mainly built up over 30 years of CSS UK.
stating why they are held These are held for running various activities
and subsidising them, maintaining cost of
CSS UK and also used for charitable
purposes.
Amount of reserves held Para 1.22 £10,185 is our overall surplus but
unrestricted in nature.
Reasons for holding zero Para 1.22 NA
reserves
Details of fund materially in Para 1.24 NA
deficit
Explanation of any Para 1.23 We do not foresee any such uncertainties
uncertainties about the about the charity continuing as a going
charity continuing as a going concern.
concern
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
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Our main source of funds in FY2022 has
been membership fees, donations and
The charity’s principal entrance and activity fees for participants in
sources of funds (including Para 1.47 the CSS UK events.
any fundraising)
Investment policy and
objectives including any Para 1.46
social investment policy
adopted
A description of the principal Para 1.46
risks facing the charity
Other
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## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|CIO constitution|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Election at AGM by members on an annual
basis|
|**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:|
|---|---|---|
|Policies and procedures
adopted for the induction and
training of trustees|Para 1.51||
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51||
|Relationship with any related
parties|Para 1.51||
|Other|||
## **Reference and Administrative details**
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Charity name Chitrapur Saraswat Samaj UK
Other name the charity uses CSS UK
Registered charity number 1196840
Charity’s principal address 1 Heathlands Point, Walpole Close Pinner HA5 4FH
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**Names of the charity trustees who manage the charity**
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Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Rohit Sthalekar Chair
2 Arjun Sajip Secretary
3 Shashank Kodical Treasurer
4 Aparna Hoskote Youth coordinator
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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– Corporate trustees names of the directors at the date the report was approved
**Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets NA held in this capacity Name and objects of the NA charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for NA safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||
|---|---|
||Rohit Sthalekar|
||
Chair|
||6 June 2025|
||6 June 2025|
## **Chitrapur Saraswat Samaj UK - Financial Statements Income and Expenditure Account For the Year ended 31st December 2022**
||**2022**
**Unrestricted**|
|---|---|
|**INCOME**|**£**|
|Subscriptions and other income
Vantiga collections
Donations - Charity walk
Diwali collections
Events|685
10,569
251
6,877
1,625|
|**Total income**
**EXPENDITURE**|**20,006**|
|Diwali function
Vantiga donations
Konkarnival
Donations paid
CSSUK launch
Depreciation
Insurance|5,335
10,569
216
1,175
1,396
47
372|
|**Total expenditure**
**SURPLUS FOR THE YEAR**|**19,110**|
||**896**|
|||
|FUNDS, Brought Forward
**FUNDS, Carried Forward**|9,072|
||**9,968**|
|||
1 #PUBLIC
## **Chitrapur Saraswat Samaj UK - Financial Statements Balance Sheet as at 31st December 2022**
|||**2022**|
|---|---|---|
||**Unrestricted**||
|**Assets**
Fixed assets
Cash at bank
Cash at bank (Vantiga account)
Other Debtors
**Total assets**
**Liabilities**
Membership fees in advance
Vantiga payable to Math
Creditors
**Total liabilities**
**Net assets**
**Represented by:-**
Unrestricted Funds|**£**
0
14,880
10,068
3,100||
||**28,048**||
||-
10,068
8,012||
||18,080||
||||
||**9,968**||
||9,968||
||**9,968**||
||||
Approved by the Managing committee on 24 March 2023
**Rohit Sthalekar Shashank Kodikal Chairperson Treasurer**
2 #PUBLIC
**Chitrapur Saraswat Samaj UK - Financial Statements Notes to the Financial Statements For the Year ended 31st December 2022**
||||**2022**|
|---|---|---|---|
|**1. Membership Numbers**
**No**
Family Members
42
Single person members
7
Other income
**49**
**2. Bank Balances Summary**
Main Current account
**3. Analysis of (Deficit) / Surplus for the year by nature / event**
Membership Fees and other income
Diwali and raffles
Charity walk
Konkarnival event
CSS launch event
Yugadi Holi event
Vantiga donations
**Surplus for the year (before overheads)**
Other non-event Admin expenses
Insurance, depreciation, postage and website
**Surplus for the year**|**No**
42
7||**£**
615
70
-|
||**49**||**685**|
||||14,880
685
1,542
-
(216)
(696)
-
-|
||||1,315|
|||||
||||(419)|
||||896|
3 #PUBLIC