## **Trustees’ Annual Report for the period**
**From 29th November 2021 To 31 March 2023 Charity name: YORK RAILWAY BOWLS & SOCIAL CLUB**
## **Charity registration number: 1196809**
## **Objectives and Activities**
|||
|---|---|
|Summary of the
purposes of the charity
as set out in its
governing document|The promotion of community participation in healthy recreation for
the benefit of the inhabitants of York and the surrounding area by
the provision of facilities for the playing of the amateur sport of
outdoor bowls.
To promote for the benefit of the inhabitants of York and the
surrounding area, the provision of the facilities for recreation or
other leisure time occupation of individuals who have need of
such facilities by reason of their age, youth, disabilities, financial
hardship or social and economic circumstances, or for the public
at large in the interests of social welfare and with the object of
improving the condition of life of the said inhabitants.|
|Summary of the main
activities in relation to
those purposes for the
public benefit, in
particular, the activities,
projects or services
identified in the
accounts.|The Club has operated and maintained a 6 rink bowling green,
clubhouse, associated grounds and car parking for the benefit of
its members, the wider bowling community (including visiting
Clubs, Bowls England and Yorkshire competitions) and the local
community at large. The Club has also advertised and provided
coaching sessions for those interested in knowing more about
bowling.
The Club has promoted its non-bowling facilities in order to spread
its income base to improve its financial security. Local businesses
and community groups have been allowed to use the facilities for
meetings/training sessions and experience the sport of outdoor
bowling if they wish.|
|Statement confirming
whether the trustees
have had regard to the
guidance issued by the
Charity Commission on
public benefit|All Trustees have received, read and accepted the Charity
Commission guidance related to public benefit and the
role/responsibilities of trustees.|
**Additional information (optional)** You may choose to include further statements where relevant about:
N/A Policy on grant making N/A Policy on social investment including
1
|program related
investment||
|---|---|
|Contribution made by
volunteers|The Club is managed entirely by volunteers. The Club could not
function without the small group of volunteers who devote a lot of
their time. The Club is extremely grateful for their continued
support.|
|Other|N/A|
## **Achievements and Performance**
|||
|---|---|
|Summary of the main
achievements of the
charity, identifying the
difference the charity’s
work has made to the
circumstances of its
beneficiaries and any
wider benefits to society
as a whole.|For bowling activities, 2022 was a season still affected by Covid
19 at the start. The green was open for use from Mid-April to Mid-
September apart from 2 days when temperatures were so high
the green was shut for 2 days in July.
Members were encouraged to note use of the green in the rink
book, and this shows that with casual roll-ups and other organised
events, the green was used for about 23% of the available time.
There were 17 days when no use was recorded.
As well as use by members, the green was also used to host
friendlies, Bowls England national competitions and Yorkshire
Bowling Association competitions. In addition, the green was
hired by outside organisations on 4 occasions, and we ran our
annual Open Triples competition, attracting 20 entries.
Coaching/taster sessions were run for non-members on
Saturdays, which resulted in several youngsters regularly
attending.
Our facilities were appreciated by many of our visitors, with
comments such as
“Just a quick note to thank you and your colleagues for such an
enjoyable evening. Every one of the 19 players said how much
they had enjoyed the bowls. They also commented on how helpful
& friendly you and your colleagues were. A credit to your club. A
memorable event for our tennis club!”
“Just a thank you to your club and all the helpers on the day ...
thank you for my lunch it was excellent... the Green played well,
and I haven’t had any comments other than good on the venue.“|
2
“I would just like to say a big thank-you to you and your club for hosting our team last week. We had a marvellous tour in York and that's largely due to friendly way that we were received at each of the clubs that we had the pleasure of visiting. Please pass on our sincere thanks to the rest of your members. I hope that we have the opportunity to visit you again before too long.”
Our facilities were also made available for Bowls England initiatives. The first was the “Big Bowls Weekend”. We ran an event on 28th May which 11 people attended. One subsequently joined. The second was the “Play Bowls Bash” to cater for interest from the Commonwealth Games 2022. Although our green was available for 9 sessions, there was no take-up via the Play-Bowls portal.
As well as hosting events, our members attend events at other venues to generate interest in our sport and our club, namely – · York University
· Queen’s Baton Relay event in York prior to the Commonwealth Games and
· Scarcroft School.
Internally most sections held competitions, and there were also joint club competitions, won as follows –
· Men’s Singles – Stephen Dilks
· Drawn Pairs – Michelle Ellis and Tony Thornton
· 100 Up Singles – Stephen Atkinson
As a joint club we also played in Bowls England competitions, i.e. Men’s Top Club, Men’s Double Fours and Tony Allcock Trophy (mixed double fours) but with limited success. A four from our club won the Men’s County fours title, and one of our players (James Dilks) also won the Men’s County 2 wood singles, subsequently going on to reach the quarter finals in the National Championships. James Dilks also won the Yorkshire Junior Player of the Year award. He and several others from the Club were regular members of the Yorkshire squad featuring in the Middleton Cup and Balcomb squads. Four of our ladies were the runners up in the County Senior Ladies Fours.
In addition, we held quizzes, social evenings, bingo and dominoes which were not only for club members but also for the members of the local community.
The York Speakers Club has met fortnightly over the period September 2022 to March 2023; and is affiliated to the Assocation of Speakers Clubs. The Speakers Club gives members the chance to practise their public speaking in a structured but supportive and friendly environment. Members realise new skills and as their ability improves so does their confidence. Members receive constructive advice to help them develop as a public speaker. One of the members, Gillian Munday, completed 10 speaking assignments and gave a A5 “Showpiece” speech to receive her ASC Certificate of Achievement.
The Club is increasingly being used by local businesses and community groups to hold their events, training sessions and meetings. These events include Weightwatchers, Local Scouts group, Fleetways, the Holgate Allotment Association and the York Cruiser Training Centre. The Club has also become the “home” for the York Section of the Korean Veterans Association who meet monthly. There is also a 100 Club for members which helps to raise funds to improve the Club facilities.
3
## **Additional information (optional)**
You may choose to include further statements where relevant about:
|Achievements against
objectives set|Whilst no formal objectives were set for this period, The Trustees
are constantly striving to increase the amounts that are raised to
maintain and improve the facilities of the Club. The Trustees
priority has been on Health & Safety at the Club and the
improvement to the quality and performance of the bowling green.
A Club plan for the next few years is being developed in
consultation with members.|
|---|---|
|Performance of
fundraising activities
against objectives set|N/A|
|Investment performance
against objectives|N/A|
|Other|N/A|
## **Financial Review**
|Review of the charity’s
financial position at the
end of the period|The Charity did not receive the majority of its funding (as a gift)
from the York RI CIO until May 2022. The Club is in a reasonably
healthy position. but the scale of increases in utility bills could
change that position quite quickly. Also, the Trustees are now
responsible for all expenses including repairs to the premises and
buildings insurance (as part of a Community Asset Transfer
agreement). A significant proportion of the Club’s financial assets
is being held as reserves (see below).|
|---|---|
|Statement explaining the
policy for holding
reserves stating why
they are held|The Club requires a level of free reserves to safeguard the
charitable activities of the Club and protect options for its future
development. For example, the reserves are needed to:
· Develop (improve/repair/maintain/replace) our premises and
equipment in line with changing needs of the membership and
organisations to which the Club is affiliated.
· Ensure that delays in the receipt of or achieving expected
income do not interrupt our day-to-day charitable activities or
cause serious financial difficulty to the Club.
· Survive unexpected and on-off events that may arise from
internal or external causes and have financial implications not
covered by insurance.
· Survive significant increases in the cost of utilities that may have
a major impact on the budget.
The Trustees and Management Committee of the York Railway
Bowls & Social Club have agreed that, to safeguard the
operational and financial stability of the Club, the level of free
reserves should be set at £30,000. This policy will be reviewed
annually as part of the preparation of the operational budget for
the following financial year.|
|Amount of reserves held|£52,222|
|Reasons for holding zero
reserves|N/A|
4
|Details of fund materially
in deficit|N/A|
|---|---|
|Explanation of any
uncertainties about the
charity continuing as a
going concern|N/A|
|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|
|---|---|
|The charity’s principal
sources of funds
(including any fundraising)|Member subscriptions, bar takings, clubhouse hire and
fundraising through bowling and social events.|
|Investment policy and
objectives including any
social investment policy
adopted|N/A|
|A description of the
principal risks facing the
charity|Increase in utility charges
Membership demographics
Membership support for non-bowling activities|
|Other|N/A|
## **Structure, Governance and Management**
|Description of charity’s
trusts:|N/A|
|---|---|
|Type of governing
document|Written Constitution based on the Charity Commission template.
Approved 26/11/2021|
|How is the charity
constituted?|Charitable Incorporated Organisation|
|Trustee selection methods
including details of any
constitutional provisions
e.g. election to post or
name of any person or
body entitled to appoint
one or more trustees|Elected by Club members but Trustees can appoint additional
members, as long as that is ratified by members within 3
months.|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
Policies and procedures N/A adopted for the induction and training of trustees
5
|The charity’s
organisational structure
and any wider network
with which the charity
works|The Trustees have devolved day to day responsibility for the
running of the Club to a Management Committee comprising of:
Chair, Treasurer, Bowling Manager, Admin Secretary, Premises
Manager and Social Events/Bar Manager.|
|---|---|
|Relationship with any
related parties||
|Other|The success of the Charity is due solely to the tireless work of a
small group of volunteers.|
## **Reference and Administrative details**
|Charity name|York Railway Bowls & Social Club|
|---|---|
|Other name the charity
uses||
|Registered charity number|1196809|
|Charity’s principal address|Ashton Lane
York
Y024 4HX|
Names of the charity trustees who manage the charity
||||||
|---|---|---|---|---|
|1
2
3
4
5
6|**Trustee name**|Office (if any)|**Dates acted if not for whole**
**year**|**Name of person**
**(or body) entitled**
**to appoint trustee**
**(if any)**|
||
Malcolm Britton|Chair||Collective
decision by
Trustees|
||Andy Humphreys||November 2021 –
October 2022||
||Stephen Dilks||||
||
Stephen Atkinson||November 2021 –
February 2023||
||Michael O’Donnell||||
||June Ogden||October 2022 – March
2023||
6
7[Lyn Britton ]
October 2022 – March 2023
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above**
**Signature(s)** MALCOLM BRITTON **Full name(s)** MALCOLM STUART BRITTON **Position** CHAIR OF TRUSTEES **Date** 29/10/2023
7
**York Railway Bowls & Social Club**
**1196809**
## **Receipts and payments accounts**
**CC16a**
**For the period** 01.04.2022 31.03.2023 **To from**
## **Section A Receipts and payments**
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**|**Unrestricted**
**funds**
**to the nearest £**|**Restricted funds**
**to the nearest £**|**Restricted funds**
**to the nearest £**|**Endowment**
**funds**
**to the nearest £**|**Endowment**
**funds**
**to the nearest £**|**Total funds**
**to the nearest £**|**Total funds**
**to the nearest £**|**Last year**
**to the nearest £**|
|---|---|---|---|---|---|---|---|---|---|
|
Bar|**28,419**||**-**||**-**||**28,419**||**-**|
|Catering|**5,796**||**-**||**-**||**5,796**||**-**|
|Subscriptions|**7,810**||**-**||**-**||**7,810**||**-**|
|Affiliation EntryFees|**495**||**-**||**-**||**495**||**-**|
|Room Hire|**3,695**||**-**||**-**||**3,695**||**-**|
|Donations|**2,142**||**-**||**-**||**2,142**||**-**|
|Fundraising|**2,323**||**-**||**-**||**2,323**||**-**|
|Green Fees|**663**||**-**||**-**||**663**||**-**|
|Players Kit/Workwear|**408**||**-**||**-**||**408**||**-**|
|Miscellaneous Income|**136**||**-**||**-**||**136**||**-**|
|Rebates|**1,462**||**-**||**-**||**1,462**||**-**|
|Other Income|**51,720**||||**-**||**51,720**||**-**|
|Restrictedgrants|**-**||**1,800**||**-**||**1,800**||**-**|
|**_Sub total_**_(Gross income for AR)_|**105,069**||**1,800**||**-**||**106,869**||**-**|
|||||||||||
|**A2 Asset and investment sales,**
**(see table).**||||||||||
||**-**|||||||||
||**-**||||||||**-**|
|**_Sub total_**|**-**||||||||**-**|
|**_Total receipts_**
**A3 Payments**||||||||||
||||||||||**-**|
|||||||||||
|
Bar|**15,099**||**-**||**-**||**15,099**||**-**|
|Catering|**2,779**||**-**||**-**||**2,779**||**-**|
|Fundraising|**601**||**-**||**-**||**601**||**-**|
|Rates|**217**||**-**||**-**||**217**||**-**|
|Water & Refuse Collection|**952**||**-**||**-**||**952**||**-**|
|Utilities|**6,745**||**-**||**-**||**6,745**||**-**|
|Insurance & Licences|**2,227**||**-**||**-**||**2,227**||**-**|
|Telephone & IT|**837**||**-**||**-**||**837**||**-**|
|Security& Fire Alarm|**470**||**-**||**-**||**470**||**-**|
|Ground Costs & Maintenance|**6,774**||**-**||**-**||**6,774**||**-**|
|BuildingRepairs & Maintenance|**7,454**||**-**||**-**||**7,454**||**-**|
|MachineryPurchases|**541**||**-**||**-**||**541**||**-**|
|Players Kit & Workwear|**669**||**-**||**-**||**669**||**-**|
|Affiliation EntryFees etc.|**3,699**||**-**||**-**||**3,699**||**-**|
|Printing& Stationery|**667**||**-**||**-**||**667**||**-**|
|Professional Fees|**2,575**||**-**||**-**||**2,575**||**-**|
|Miscellaneous Expenses|**540**||**-**||**-**||**540**||**-**|
|**_Sub total_ **|**52,847**||**-**||**-**||**52,847**||**-**|
|||||||||||
|**A4 Asset and investment**
**purchases, (see table)**||||||||||
||**-**|||||||||
||**-**|||||||||
|**_Sub total_ **|**-**||||||||**-**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||||||
||||||||||**-**|
|||||||||||
||**52,222**||||||||**-**|
||**-**||||||||**-**|
||**-**||||||||**-**|
||**52,222**||||||||**-**|
CCXX R1 accounts (SS)
14/01/2024
1
## **Section B Statement of assets and liabilities at the end of the period**
|CCXX R2 t SS
**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|~~2~~
Cash
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments account(s))
Lioyds Treasurers
Sections Bank Accounts
Sections Cash
**Details**
**Details**
Bar Plant & Machinery
Kitchen Plant & Machinery
Indoor Fixtures & Fittings
Outdoor Fixtures & Fittings
Bowls Equipment
Green Plant & Machinery
Telephone
Utilities
**Details**
Bar Purchases
Water
YRBSC Lioyds
Signature
MICHAELO'DONNELL|**Unrestricted**
**funds**
**Restricted funds**
**to nearest £**
**to nearest £**
**11,304**
**-**
**31,749**
**1,800**
**466**
**-**
**7,368**
**-**
**1,335**
**-**
**52,222**
**1,800**
OK
OK
**Unrestricted**
**funds**
**Restricted funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which asset**
**belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which asset**
**belongs**
**Cost (optional)**
Unrestricted
**-**
Unrestricted
**-**
Unrestricted
**-**
Unrestricted
**-**
Unrestricted
**-**
Unrestricted
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
Unrestricted
**-**
Unrestricted
**-**
Unrestricted
**-**
Unrestricted
**-**
**-**
Print Name
MR MICHAELO'DONNELL|**Endowment**
**funds**
**to nearest £**|
|---|---|---|---|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
|||||
|||||
||||Date of approval|
||MICHAELO'DONNELL|MR MICHAELO'DONNELL|29/10/2023|
||~~2~~||~~14/01/2024~~|
CCXX R2 accounts (SS)
YORK RAILWAY BOWLS & SOCIAL CLUB
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF
YORK RAILWAY BOWLS & SOCIAL CLUB
I report to the trustees on my examination of the accounts of York Railway Bowls & Social Club
(the charity) for the year ended 31st March 2023 which are set out on pages I to 2.
Responslbilities and basls of report
As the tharity trustees of the charlty you are responsible for the preparation of the accounts in
accordance with the requirements of the Charities Act 20111'The Act'l-
I report in respect of my examination of the Trustee's accounts carried out under section 145
of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given
by the charity Commissioner under section 14515llbl of the 2011 Act.
Independent examiner'5 Statement
I have completed my examination. I confirm that no material matters have come to my attention in
connection with the examination giving me cause to believe that in any material respect..
111 accounting records were not kept in respect of the Trust as required by section 130 of the Act,. or
121 the accounts do not accord with those retords,- or
I have no concerns and have come across no other matters in connection with the examination to which
attention should be drawn in this report in order to enable a proper understanding of the accounts to be
reache
Nige
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Hunt
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Club Chambers
Museum Street
York YOI 7DN
Date....Al