1 2 ## **Trustees' Annual Report for the period** Period start date Period end date 11 11 2021 30 11 2022 **To** **From** ## Section A Reference and administration details **Charity name** Garstang Memory Cafe **Other names charity is known by** **Registered charity number (if any)** 1196743 **Charity's principal address** Paddington Green 28 Worcester Avenue Garstang **PR3 1Ej** ## **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Dates acted if not for Name of person (or body)
Trustee name Office (if any)
whole year entitled to appoint trustee (if
any)
Peter Ryder Chair Board of Trustees
Jan Finch Treasurer “
3 Anthony Coppin Secretary “
4 Sandra Perkins “
5 Robert Sculfor “
6 Christopher “
7 Wilkinson
8 Gillian Lamb “
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## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** March **2012** **TAR** 1 **Name Dates acted if not for whole year** March **2012** **TAR** 2 ## **Names and addresses of advisers (Optional** **information) Type of adviser** **Name** **Address** ## **Name of chief executive or names of senior staf members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Constitution (has been under review but now adopted May 2023) - (eg. trust deed, constitution) Charitable Incorporated Organisation How the charity is constituted - (eg. trust, association, company) Appointed initially for 2 years. After that elected at Annual Trustee selection methods General meeting for a 3 year term with option to be re- elected. (eg. appointed by, elected by) Or appointed by Board of Trustees. ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. In this year our activities continued to be significantly influenced by the Covid-19 pandemic. We managed risks by following Government guidance and undertaking strict procedures to minimise the risk of infection. It continued to be increasingly important to work cooperatively with other health and care organisations, both statutory and voluntary. The trustees continued to meet as planned and governance was achieved through remote means. Significant work has been put into preparing risk assessments and a revised constitution. The charity continues to recognise that the majority of its funding is through bequests and donations – this is monitored closely as it is seen as a risk area. Other funding will be sought through grants and awards. The charity is in a good financial position at the end of the 2021-22 year. Policies are continually reviewed and update where required. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** provision of a safe and friendly base for meetings of careers, family and those living with dementia to enable participation in varied activities including crafts, music, talks etc. and to enjoy interaction with others in similar circumstances. Memory Cafes, also known as dementia cafes, provide safe spaces where people can go for a cup of tea and chat with experienced professionals or others affected by dementia. There are also games, quizzes and craft sessions which those attending can take part in along with outside speakers who are invited to give talks. Garstang Memory Café (GMC) contributes to the health and wellbeing of vulnerable people living with dementia and the carers of those people in Garstang and the surrounding areas. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** For part of the 2021-22, due to Covid-19, GMC had to review it’s usual sessions and establish alternative ways of providing support to those living with dementia. This was achieved by providing various support services including: - Telephone calls - Doorstep visits Membership numbers attending the Memory Café grew rapidly as we came out of the Covid period and by the Summer of 2022, we had up to and sometimes over 30 regular members attending our Café sessions which we run on 2 half days a month. The GMC Board of Trustees meet at a minimum of 3 times per year, at which the charity’s activities are reviewed. alongside planned spending and anticipated income. ## **Additional details of objectives and activities (Optional information)** The work of GMC is supported through the commitment and hard work of a group of dedicated volunteers and trustees, in the Covid-19 period all involved have had to seek innovative ways of providing services. You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. The GMC continues to provide a place to meet for members living with dementia. It also gives some respite for their careers and families and at every meeting there are refreshments for everyone. Varied activities are provided at each session ranging from Crafts, bingo, quizzes, memory games and singalongs etc. We also invite outside speakers and entertainment for each session. On other occasions we have run afternoon teas and other celebrations at the café We have arranged days out including a barge trip and a Christmas meal. Our big project has been to set up a memory garden on a piece of land opposite where the café meets. This is still a work in progress. ## Section D ## **Summary of the main achievements of the charity during the year** ## Achievements and performance In the disrupted 2021-22 Covid-19 period the GMC has had to create innovative ways of providing support and keeping in contact with our members living with dementia, their families and carers. By our regular articles in the local free booklet which is delivered to all households in and around Garstang, we have kept and continue to keep in touch with our community. In the second part of 2021-22, the café was back running its regular sessions. With the growing numbers of members (around 30 at the time of writing), and a clear increasing need for dementia support, we continue to explore ways to expand our provision and to identify the most beneficial activities to provide. We also make full use of social media using Facebook and Instagram as we feel that this is a good way of getting our messages across but more importantly encourages careers and families to come along to our sessions. Our first Annual General Meeting was held on 6[th] June 2022 with 4 of the trustees and 6 members of the public attending and all showing satisfaction with both the organisation and the performance of the memory café. Section D Achievements and performance ## **Section E** ## **Financial review** **Brief statement of the charity’s policy on reserves** Garstang Memory Café Board of Trustees ensure that there are sufficient funds for 2 years of running costs. **Details of any funds materially in deficit** Non e ## **Further financial review details (Optional information)** Summary of Garstang Memory Café Accounts 2021-22 You **may choose** to include additional information, Receipts for 2020-21 were £8800 where relevant about: Payments for 2020-21 were £7456  the charity’s principal Surplus for the year £1344 sources of funds (including any The principal source of funds was donations. The largest donations fundraising); and expenditure were ringfenced for setting up the Memory Café  how expenditure has Garden supported the key objectives of the charity; Gift Aid arrangements are being investigated for 2022/23.  investment policy Other expenditure was reduced through the Covid-19 period due and objectives to the suspension of some of our normal activities. Although, including any ethical later in the year our activities recommenced and so an increasing investment policy expenditure was seen. adopted. ## **Section FOther optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees** **Signature(s)** Peter Thomas Ryder Chair **Full name(s)** ## **Position (eg Secretary,** ## **Chair, etc** **)** 1th June 2023 **Dat** **e** **----- Start of picture text -----**
Charity Name Garstang Memory Café No (if any)
1196743
Receipts and payments accounts CC16a
For the Period start date Period end
To date
period 11/11/202
from 1 30/11/2022
Section A Receipts and payments
Unrestrict Restrict Endowme
Total funds Last year
ed ed nt
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1
Receipts
Membership Fees - - -
Donations - General 8650 - - 8650
Donations - Gift Aid - -
Grants - -
Miscellaneous 150- - - 150
- - -
- - -
- - -
Sub total (Gross 8800
income for 8800 - -
AR)
A2 Asset and investment
sales,
(see table). - - -
- - - - -
-
- - - -
Sub total -
Total receipts 8800 - - 8800
A3 Payments
- -
Administration and Office
Refreshments - -
Social Activities 1272 - - 1272
Rent - -
Publicity - - -
Insurance - -
Sundries (incl. volunteer training) - -
Bank Charges - - -
Projects memory garden 6184 - - 6184
Sub total 7456 - - 7456
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A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total - - - - -
7456 -
Total payments - 7456
Net of receipts/(payments) 13 - - 13
A5 Transfers between funds 44 - 44 -
A6 Cash funds last year end -- - -- -- -
-
Cash funds this year end 13 - 1344
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CCXX R1 accounts 27/11/202 1 |**Section**|**B**|**Statement**|**Statement**|**of**|**assets**|**and**|**liabilities**|**liabilities**|**at**|**the**|**the**|**end**|**of**|**of**|**the**|**the**|**the**|**period**|**period**|| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||||**Detail**|||||**Unrestrict**|||**Restrict**||||||**Endowment**|||| |**Categories**|||**s**|||||**ed**||||**ed**||||||**funds**||| ||||Funds at||30thNovember 2022|||**funds**||||**funds**||||||||| |**B1 Cash**||||||||**to nearest £**
**27133**|||**to nearest**|||**£**
**-**|||**to nearest £**
**-**|||| |**funds**||||||||||||||||||||| |||||||||||**-**||||**-**|||||**-**|| |||||||||||**-**||||**-**|||||**-**|| ||||||||||**27133**|||||**-**|||||**-**|| ||||||**_Total cash_**|||||||||||||||| ||||||**_funds_**|||Agreement
Error|||OK||||||OK|||| ||||(agree balances with receipts and payments|||||**Unrestricted**||||**Restrict**||||**Endowment**||||| |||||||account(s))||**funds**|||**ed funds**||||||**funds**|||| |||||||||**to nearest £**||**-**|**to nearest £**|||**-**||**to nearest £**|||**-**|| |**B2 Other monetary**|||**Details**|||||||**-**||||**-**|||||**-**|| |**assets**||||||||||||||||||||| |||||||||||**-**||||**-**|||||**-**|| |||||||||||**-**||||**-**|||||**-**|| |||||||||||**-**||||**-**|||||**-**|| |||||||||||**-**||||**-**|||||**-**|| ||||**Details**|||||**Fund to which**|||**Cost (optional)**||||||**Current**
**value**|||| |||||||||**asset belongs**||||||||||**(optional)**||| |**B3 Investment assets**||||||||||||||**-**|||||**-**|| |||||||||||||||**-**|||||**-**|| |||||||||||||||**-**|||||**-**|| |||||||||||||||**-**|||||**-**|| |||||||||||||||**-**|||||**-**|| ||||**Details**|||||**Fund to which**||||||||||||| |||||||||**asset belongs**|||**Cost**|**(optional)**|||||**Current**
**value**|||| |**B4 Assets retained for**||||||||||||||**-**|||**(optional)**||**-**|| |**the charity’s own use**||||||||||||||||||||| |||||||||||||||**-**|||||**-**|| |||||||||||||||**-**|||||**-**|| |||||||||||||||**-**|||||**-**|| |||||||||||||||**-**|||||**-**|| |||||||||||||||**-**|||||**-**|| |||||||||||||||**-**|||||**-**|| |||||||||||||||**-**|||||**-**|| |||||||||||||||**-**|||||**-**|| |||**Details**|||||**Fund to which**||||**Amount**|||||||**When**||| ||||||||**liability relates**|||||**due**||**-**||||**due**||| |**B5**||||||||||||**(optional**||**-**||||**(optiona**||| |**Liabilities**||||||||||||**)**||||||**l)**||| |||||||||||||||**-**||||||| |||||||||||||||**-**||||||| |||||||||||||||**-**||||||| Date Signatur Print Name of Signed by one or two trustees e on behalf of all the trustees approv al 1[st] June 2023 Peter T R der