## **Trustees’ Annual Report for the period**
## **From 1[st] October 2023 To 30[th] September 2024**
**Charity name: Oxford Amateur Rowing Club** (previously: Oxford Academicals Rowing Club)
## **Charity registration number: 1196716**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**The promotion of community**
**participation in healthy recreation, in**
**particular through the provision of**
**facilities, encouragement and**
**instruction in the sport of rowing and**
**sculling for the public benefit of the**
**residents of Oxford and the surrounding**
**areas.**|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**We continue to provide a structured and**
**inclusive flexible rowing program to**
**members, which is well received. It is a**
**pleasure to watch the membership grow**
**and their skills and fitness improve.**
**This year we have increased community**
**engagement with a public fundraising**
**event in Oxford’s Westgate shopping**
**centre. This gave good exposure to the**
**community to a rowing boat and the**
**opportunity to try a rowing machine.**|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**In planning our activities for the year we**
**kept in mind the Charity Commission’s**
**guidance on public benefit at our trustee**
**meetings.**|
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**This year we provided three learn to row**
**courses benefitting members of the**
**community with access to experience**
**rowing. Many course participants**
**subsequently joined as members and**
**continue to benefit from the structured**
**training, coaching, and the facilities**
**offered by OARC.**
**The racing program continues to allow**
**members to compete at all levels**
**through the year — from novices rowing**
**at their first regatta to Men winning**
**trophies at Henley Town and Visitors**
**regatta, and strong showing at Henley**
**Women’s and Masters’ Regattas.**
**The programmes offered by OARC**
**improve the health and fitness of**
**members of the community in a**
**supportive, caring, and inclusive**
**environment. This allows them to gain**
**confidence and build the skill of rowing.**
**This year, we sadly received notice that**
**the landlord of our boathouse intended**
**to sell, and required us to vacate our**
**home for over 20 years. We immediately**
**set up a Boat House Task Force to**
**investigate accommodation options and**
**raise funds to secure the club’s future**
**on the River Thames. We were hugely**
**successful in our fundraising efforts,**
**and are very grateful to our members**
**and the general public for their**
**generosity.**
**We vacated the boathouse in May 2024.**
**Moving a rowing club and storing a**
**portion of the fleet has been a serious**
**challenge and much of the club pulled**
**together to make it happen.**
**This resulted in a temporary residence**
**over the summer of 2024 in the**
**University College boat house, and**
**subsequently with a much reduced fleet**
**operating a limited service and fleet**
**from City of Oxford Boat Club carpark.**
**As of summer 2024, many promising**
**discussions are ongoing and we are**
**confident that the club will soon be able**
**to continue to operate by leasing land**
**from Oxford County Council on the Isis**
**stretch of the Thames.**|
**Additional information (optional)** You may choose to include further statements where relevant about:
Achievements against Para 1.41 objectives set
**In light of the surprise termination of the clubs tenancy and the subsequent**
||||||
|---|---|---|---|---|
||||**requirement to move the club, a plan**||
||||**has been drawn up by the committee to**||
||||**establish ourselves in a new location. In**||
||||**order to support this, a Boat House Task**||
||||**Force was set up, various**||
||||**accommodation plans were formulated,**||
||||**and costed. Following this, intense**||
||||**fundraising efforts were undertaken,**||
||||**with the target of raising the funds**||
||||**required for the club to continue**||
||||**operating from facilities that we**||
||||**ourselves control in order to secure the**||
||||**long-term future of the club.**||
||||**In aid of this goal, new asset**||
||||**acquisitions were paused, though**||
||||**maintenance and upkeep are continued.**||
||||**Long term goals of replacing aging craft**||
||||**including Men’s second VIII and a new**||
||||**Women’s IV remain, but are paused.**||
||Performance of fundraising|Para 1.41|**The fundraising targets we set were**||
||activities against objectives||**ambitious and led by the requirement to**||
||set||**establish the club at a new location.**||
||||**These have been met and exceeded,**||
||||**which means we are able to continue to**||
||||**support our members (including those**||
||||**experiencing financial hardship) in the**||
||||**unique supportive and inclusive**||
||||**environment of OARC, whilst we**||
||||**establish a plan for the new location.**||
||Investment performance|Para 1.41|**N/A**||
||against objectives||||
||Other||**N/A**||
||||||
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|**OARC’s financial position drastically**
**improved throughout this year as a**
**direct result of our fundraising efforts to**
**rehome the club. We closed this year**
**with around £122,500 in reserves (up**
**from~£34,000 in Oct 2023).**|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|
**Most of these reserves are earmarked**
**for establishing a new home for the**
**club, and some of these reserves are**
**indeed****_restricted funds_. **|
|Amount of reserves held|Para 1.22|**£122,451.67**|
|Reasons for holding zero
reserves|Para 1.22|**N/A**|
|Details of fund materially in
deficit|Para 1.24|**N/A**|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**There is no financial uncertainty about**
**the future of the charity.**|
|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|
|---|---|---|
|
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|
**We raised roughly £102,500 in**
**donations, mainly from our own**
**members, as well as from members of**
**the public (including GiftAid). This**
**represents a significant increase**
**compared to previous years.**
**Our regular income from memberships,**
**contributions towards training and**
**competition costs, and our learn to row**
**course remained fairly stable at just**
**over £36,000.**|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**Our reserves are held with two separate**
**financial institutions in order to ensure**
**full cover by the FSCS. We expect to**
**require access to these funds at short**
**notice, and have therefore not locked**
**these up in long-term investments or**
**bonds, but in savings accounts with**
**modest returns.**|
|A description of the principal
risks facing the charity|Para 1.46|**N/A**|
|Other||**The charity's activities continue to be**
**supported by a substantial number of**
**volunteers who devote their time to**
**helping others. These volunteers are**
**both from within the club’s membership**
**and from the wider community. The**
**charity, its members, and the trustees**
**are most grateful to all who volunteer**
**their time.**|
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|**CIO Constitution**|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**CIO**|
|
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**The Trustees are elected to their post by**
**the members of the club in accordance**
**with the provisions in the CIO’s**
**Constitution.**|
|**Additional information (optional)**
You may choose to include further statements where relevant about:|||
|
Policies and procedures
adopted for the induction
and training of trustees|
Para 1.51|
**Trustees are appointed ex-officio**
**through their election as club President,**
**Treasurer, and Secretary. Departing**
**officers are responsible for training**
**those who are elected into their roles**
**(with support from other officers of the**
**Executive Committee, where necessary)**|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|
**The charity is run by an elected**
**Executive Committee which includes the**
**trustees.**|
|Relationship with any
related parties|Para 1.51|**The charity is affiliated with British**
**Rowing in order to provide additional**
**rowing services and opportunities to**
**compete.**|
|Other|||
## **Reference and Administrative details**
|Charity name|Oxford Amateur Rowing Club (until Oct 2023)|
|---|---|
|
Other name the charity uses|
OARC, Accies, Oxford Academicals Rowing Club (until Oct
2023)|
|Registered charity number|
1196716|
|Charity’s principal address|13 Earl Street
OXFORD
OX2 0JA|
**Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not**
**for whole year**|**Name of person (or**
**body) entitled to**
**appoint trustee (if any)**|
|---|---|---|---|---|
||Nicholas Silvester|Chairman of trustees,
President|||
||Jonathan Miles|Secretary|Until Oct 23rd2023||
||Natalie Burrows|Secretary|From Oct 23rd2023||
||Dr Sebastiaan van Schaik|Treasurer|||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
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||||||
||||||
## – Corporate trustees names of the directors at the date the report was approved
**Director name** None
Name of trustees holding title to property belonging to the charity
|**Trustee name**|**Dates acted if not for whole year**||
|---|---|---|
|None|||
||||
||||
||||
||||
||||
## **Funds held as custodian trustees on behalf of others**
Description of the assets None held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
## **The trustees declare that they have approved the trustees’ report above.**
## **Signed on behalf of the charity’s trustees**
|**Signature(s)**|||
|---|---|---|
||||
|**Full name(s)**|Nicholas Paul Silvester|Dr Sebastiaan Johannes van Schaik|
||||
|**Position (eg**
**Secretary,**
**Chair, etc)**|Chair|Treasurer|
||||
|**Date**|25th of July, 2025||
**Oxford Amateur Rowing Club (previously: Oxford Academicals Rowing Club)**
## **Receipts and payments accounts**
|**Oxford Amateur Rowing Club**
**(previously: Oxford Academicals Rowing Club)**|**Oxford Amateur Rowing Club**
**(previously: Oxford Academicals Rowing Club)**|**Oxford Amateur Rowing Club**
**(previously: Oxford Academicals Rowing Club)**|**Oxford Amateur Rowing Club**
**(previously: Oxford Academicals Rowing Club)**|**Oxford Amateur Rowing Club**
**(previously: Oxford Academicals Rowing Club)**|**Oxford Amateur Rowing Club**
**(previously: Oxford Academicals Rowing Club)**|**Oxford Amateur Rowing Club**
**(previously: Oxford Academicals Rowing Club)**|**Oxford Amateur Rowing Club**
**(previously: Oxford Academicals Rowing Club)**|**Oxford Amateur Rowing Club**
**(previously: Oxford Academicals Rowing Club)**|**Oxford Amateur Rowing Club**
**(previously: Oxford Academicals Rowing Club)**|
|---|---|---|---|---|---|---|---|---|---|
|||||||||||
|**Receipts and payments accounts**||||||||||
|||||||||||
||**For the period from**||Period start date||**to**|Period end date||||
||||**01 October 2023**|||**30 September 2024**||||
|||||||||||
|**Section A Receipts and payments**||||||||||
||**Unrestricted**
**funds**||**Restricted**
**funds**||**Endowment**
**funds**||**Total funds**||**Last year**|
||**to the nearest £**||**to the nearest £**||**to the nearest £**||**to the nearest £**||**to the nearest £**|
|**A1 Receipts**||||||||||
|Membership subscriptions|**18,187.00**||**-**||**-**||**18,187.00**||**20,429**|
|Learn to Row|**7,410.00**||**-**||**-**||**7,410.00**||**7,298**|
|Member charges - training & competition costs|**10,635.33**||**-**||**-**||**10,635.33**||**10,318**|
|Member charges - private boat registration¹|**-**||**-**||**-**||**-**||**215**|
|Member charges - purchase of club kit|**207.50**||**-**||**-**||**207.50**||**69**|
|Member charges - misc social events²|**2,233.00**||**-**||**-**||**2,233.00**||**360**|
|Member charges - other|**-**||**-**||**-**||**-**||**-**|
|Fundraising - donations (unrestricted)⁵|**26,176.93**||**-**||**-**||**26,176.93**||**5,265**|
|Fundraising - donations (restricted)⁵|**-**||**76,300.61**||**-**||**76,300.61**||**-**|
|Fundraising - grants|**500.00**||**-**||**-**||**500.00**||**1,855**|
|Fundraising - summer party|**1,160.00**||**-**||**-**||**1,160.00**||**1,728**|
|Fundraising - Christmas party|**3,214.50**||**-**||**-**||**3,214.50**||**3,767**|
|Fundraising - raffles|**2,248.64**||**-**||**-**||**2,248.64**||**2,275**|
|Bank interest|**565.71**||**-**||**-**||**565.71**||**198**|
|Charges to 3rd parties: trailering|**-**||**-**||**-**||**-**||**68**|
|Charges to 3rd parties: insurance claims|**-**||**-**||**-**||**-**||**834**|
|Charges to 3rd parties: misc|**74.40**||**-**||**-**||**74.40**||**-**|
|Refund of race entry fees|**1,123.42**||**-**||**-**||**1,123.42**||**697**|
|**_Sub total_**
_(Gross income for AR)_|**73,736.43**||**76,300.61**||**-**||**150,037.04**||**55,376**|
|||||||||||
|**A2 Asset and investment sales**||||||||||
|Sale of fixed assets - boats|**-**||**-**||**-**||**-**||**2,200**|
|Sale of fixed assets - pars|**-**||**-**||**-**||**-**||**-**|
|Sale of fixed assets - boat parts|**-**||**-**||**-**||**-**||**-**|
|**_Sub total_**|**-**||**-**||**-**||**-**||**2,200**|
|||||||||||
|**_Total receipts_**|**73,736.43**||**76,300.61**||**-**||**150,037.04**||**57,576**|
|||||||||||
|||||||||||
|---|---|---|---|---|---|---|---|---|---|
|**A3 Payments**||||||||||
|Operating costs - racking|**5,391.84**||**-**||**-**||**5,391.84**||**7,973**|
|Operating costs - British Rowing affiliation|**1,040.00**||**-**||**-**||**1,040.00**||**686**|
|Operating costs - boat registration fees (EA)|**939.90**||**-**||**-**||**939.90**||**891**|
|Operating costs - insurance|**2,708.61**||**-**||**-**||**2,708.61**||**2,775**|
|Operating costs - website|**-**||**-**||**-**||**-**||**50**|
|Operating costs - meetings & venue hire|**434.00**||**-**||**-**||**434.00**||**169**|
|Operating costs - equipment hire|**-**||**-**||**-**||**-**||**350**|
|Operating costs - advertising costs|**-**||**-**||**-**||**-**||**-**|
|Operating costs - bank fees³|**194.32**||**-**||**-**||**194.32**||**-**|
|Operating costs - rehoming the club (non-assets)⁴|**-**||**24,447.87**||**-**||**24,447.87**||**-**|
|Training/competition - coaching fees|**10,461.00**||**-**||**-**||**10,461.00**||**7,474**|
|Training/competition - regatta entries|**5,295.00**||**-**||**-**||**5,295.00**||**5,334**|
|Training/competition - facility hire & training camp|**1,624.70**||**-**||**-**||**1,624.70**||**965**|
|Training/competition - trailer/towing/boating expenses|**1,082.15**||**-**||**-**||**1,082.15**||**1,136**|
|Training/competition - misc expenses|**64.00**||**-**||**-**||**64.00**||**776**|
|Cost of fundraising - summer party|**630.59**||**-**||**-**||**630.59**||**904**|
|Cost of fundraising - Christmas party|**3,214.00**||**-**||**-**||**3,214.00**||**3,394**|
|Cost of fundraising - other venue hire²|**667.00**||**-**||**-**||**667.00**||**-**|
|Cost of fundraising - misc|**240.00**||**-**||**-**||**240.00**||**-**|
|Maintenance/repair - consumables|**46.59**||**-**||**-**||**46.59**||**432**|
|Maintenance/repair - parts|**693.58**||**-**||**-**||**693.58**||**4,518**|
|Maintenance/repair - ancillaries|**-**||**-**||**-**||**-**||**-**|
|Maintenance/repair - repair works|**165.00**||**-**||**-**||**165.00**||**5,587**|
|Maintenance/repair - trailer|**139.63**||**-**||**-**||**139.63**||**286**|
|Club kit purchase|**322.30**||**-**||**-**||**322.30**||**-**|
|Prizes, gifts and rewards|**30.00**||**-**||**-**||**30.00**||**341**|
|Expenses for misc social events²|**1,026.15**||**-**||**-**||**1,026.15**||**320**|
|Refund - Learn to Row|**150.00**||**-**||**-**||**150.00**||**300**|
|Refund - summer / Christmas party|**20.00**||**-**||**-**||**20.00**||**-**|
|Refund - member's squad account balance|**320.00**||**-**||**-**||**320.00**||**73**|
|Refund - membership subscriptions|**146.00**||**-**||**-**||**146.00**||**240**|
|**_Sub total_**|**37,046.36**||**24,447.87**||**-**||**61,494.23**||**44,973**|
|||||||||||
|||||||||||
|---|---|---|---|---|---|---|---|---|---|
|**A4 Asset and investment purchases**||||||||||
|Purchase of fixed assets - Boats|**-**||**-**||**-**||**-**||**16,400**|
|Purchase of fixed assets - Oars|**-**||**-**||**-**||**-**||**-**|
|Purchase of fixed assets - Coxing/rowing electronics|**-**||**-**||**-**||**-**||**849**|
|Purchase of fixed assets - Trailer|**-**||**-**||**-**||**-**||**-**|
|**_Sub total_**|**-**||**-**||**-**||**-**||**17,249**|
|||||||||||
|**_Total payments_**|**37,046.36**||**24,447.87**||**-**||**61,494.23**||**62,222**|
|||||||||||
|**_Net of receipts/(payments)_**|**36,690.07**||**51,852.74**||**-**||**88,542.81**||**-**
**4,646**|
|**A5 Transfers between funds**|**-**||**-**||**-**||**-**||**-**|
|**A6 Cash funds last year end**|**33,908.86**||**-**||**-**||**33,908.86**||**38,555**|
|**_Cash funds this year end_**|**70,598.93**||**51,852.74**||**-**||**122,451.67**||**33,909**|
|||||||||||
|||||||||||
|---|---|---|---|---|---|---|---|---|---|
|**Section B Statement of assets and liabilities at the end of the period**||||||||||
|**Categories**|**Details**||||**Unrestricted**
**funds**||**Restricted**
**funds**||**Endowment**
**funds**|
||||||**to nearest £**||**to nearest £**||**to nearest £**|
|**B1 Cash funds**|Metro: current account (23-05-80 48141234)||||**5,490.78**||**-**||**-**|
||Metro: misc savings (23-05-80 48141218)||||**20,108.15**||**41,340.46**||**-**|
||Metro: misc boathouse savings (23-05-80 53054048)||||**-**||**10,512.28**||**-**|
||Metro: misc restricted savings (23-05-80 53054129)||||**-**||**-**||**-**|
||Co-operative bank: community direct account||||**-**||**-**||**-**|
||Co-operative bank: community 35d notice savings||||**45,000.00**||**-**||**-**|
||**_Total cash funds_**||||**70,598.93**||**51,852.74**||**-**|
||(agree balances with receipts and payments account(s))||||OK||OK||OK|
||||||**Unrestricted**
**funds**||**Restricted**
**funds**||**Endowment**
**funds**|
||||||**to nearest £**||**to nearest £**||**to nearest £**|
|**B2 Other monetary assets**|Members' negative squad balances (owed to the club)||||**3,681.76**||**-**||**-**|
|||||||||||
||||||**Fund to which**
**asset belongs**||**Cost (optional)**||**Current value**
**(optional)**|
|**B3 Investment assets**|N/A||||**-**||**-**||**-**|
|||||||||||
||||||**Fund to which**
**asset belongs**||**Cost (optional)**||**Current value**
**(optional)**|
|**B4 Assets retained for the club’s own**
**use**|Boats||||Unrestricted||**-**||**89,700.00**|
||Oars and sculls||||Unrestricted||**-**||**4,500.00**|
||Trailer||||Unrestricted||**-**||**2,500.00**|
||Other equipment||||Unrestricted||**-**||**3,600.00**|
|||||||||||
||||||**Fund to which**
**liability relates**||**Amount due**
**(optional)**||**When due**
**(optional)**|
|**B5 Liabilities**|Members' positive squad balances (credit)||||Unrestricted||**1,757.03**|||
|||||||||||
|**Signed by the Treasurer on behalf of all the**
**Trustees**|Signature||||Print Name||||Date of
approval|
||||||Sebastiaan van Schaik|||||
|||||||||||
## Notes
1) Private boat registration for members was charged to members' squad balances this year. It therefore doesn't separately appear as income on these accounts, but is included in payments towards members' squad balances.
- 2) This year we celebrated Accies' 20th anniversary, for which people bought tickets
- 3) This includes transaction fees charged by GoCardless (for payment links) and Square (for card payments)
4) Some of the expenses we've incurred on re-homing the club might be recoupable (e.g. a shipping container and a temporary structure), but there is substantial uncertainty on this front. We therefore don't consider them to be assets with value.
5) This year we raised a significant amount of funds through a combination of different fundraising campaigns and donations. Some of these donations are 'restricted funds', which is a concept in charity law that forces a charity to reserve funds for a particular purpose. Other funds are 'unrestricted', and can be spent on anything we like.
## **Independent examiner's report on the accounts**
**Section A Independent Examiner’s Report**
**Report to the trustees/** Charity Name **members of** Oxford Amateur Rowing Club **On accounts for the year Charity no** 30 September 2024 1196716 **ended (if any) Set out on pages** 9-13 (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **DD / MM / YYYY** 30/09/2024 .
- **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
**Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Act or
- the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
* _Please delete the words in the brackets if they do not apply._
**Signed: Date:** 24-07-2025 **Name:** Roi Amir **Relevant professional qualification(s) or body (if any): Address:** 348A Woodstock Road Oxford, UK OX28BZ
**October 2018**
1
**IER**
**Section B Disclosure**
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to disclose** .
**October 2018**
2
**IER**